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Posted by: seanery Aug 13 2004, 12:32 PM

Let's discuss these here.

I'd like to do Long Sleeve Ts for this event (approx) $10each
The B&B will do boxed lunches for $12.95 each
Raffle-Type Tickets $ ?
Name Badges $15-20
Columbus Scenic Map $2 each

What else?

Posted by: itsa914 Aug 13 2004, 12:43 PM

I like that idea

Goodie Bags?
Paper for directions & such


I think you can get the raffle type tickets at Office Depot

Posted by: seanery Aug 13 2004, 12:49 PM

I've got tons of paper for maps and such

Posted by: Engman Aug 13 2004, 05:58 PM

Looks good - make sure that we have the money for any awards as well in there. Sell the raffle tickets seperately - 5 or 10 each.

M

Posted by: seanery Aug 13 2004, 06:18 PM

The SMOG guys did a 50/50 drawing. I like the idea 50% goes to charity 50% goes to a winner. What about opening up a 50/50 to anyone in the club? (not need be present to win) that way we could gather more $ for both the winner and the charity.

Posted by: Engman Aug 13 2004, 08:08 PM

That will work - but do not forget about mailing expenses to those not present. Perhaps if you are not there it is $1.00 more to cover mailing.

M

Posted by: seanery Aug 14 2004, 04:03 PM

My mom has offered to make lunch for us.
She makes a great pot of chili. I think it would be perfect that time of year.

The cost including crackers/bread, bowls, plates, napkins, etc.. would be well under $50.
Add some brownies or stuff from Costco or Sam's club and we're done under $75
Softdrinks, we could get a case of:
coke
diet coke
7 up
root beer

and some iced tea

Ok, it'll be closer to $100 for everything...but I'm guessing high, we may be able to actually do it all for $60-75

Posted by: Engman Aug 14 2004, 07:04 PM

Should be good - keep any alcohol out though - gotta keep everyone on their toes for the fun run.

M

Posted by: seanery Aug 14 2004, 07:05 PM

i agree, no alcohol dinner after.

it's too technical out there.

Posted by: itsa914 Aug 14 2004, 08:19 PM

Well a BIG THANKS to your mom.

Gotta ask, is it hot as in spicy?? might need to make sure its on the low octane side for those that can't handle the spicy stuff.

Posted by: seanery Aug 14 2004, 08:22 PM

no, it's not texas chili.
It's got flavor, but no burn.

Posted by: seanery Aug 16 2004, 08:19 AM

UPDATE ON EXPENSES

Lunch $100
Raffle-Type Tickets $ ?
Name Badges $15-20
Columbus Scenic Map $2 each
Awards - $?
T-Shirts - $?
Goodie Bags - $? (the Columbus Visitor's Center said they can get us some plastic bags to use-I'll inquire about cost)


what else?

Posted by: itsa914 Aug 16 2004, 09:08 AM

I was looking in my parts stash and most of what i have is either door handles, or interior parts. I do have two steering wheels that could be made in to some sort of trophy?

My point is maybe we should look into to actual awards?

Posted by: seanery Aug 16 2004, 09:16 AM

you saw Mark's idea right?

Posted by: itsa914 Aug 16 2004, 09:19 AM

Yes I did, wasn't sure if they would go on the award or if they are the award??

Posted by: seanery Aug 16 2004, 09:42 AM

I see it as the whole award.

Posted by: itsa914 Aug 16 2004, 10:00 AM

works for me.

Go MARK Go.......

Posted by: Engman Aug 16 2004, 01:13 PM

Got the OK to get them run .....FREE.....!!!

Need to run a test template.


M

Posted by: seanery Aug 16 2004, 01:29 PM

you are THE MAN!

Posted by: itsa914 Aug 16 2004, 01:41 PM

Sweet! Mark this is great. Thank you for doing this! Next time we meet a or two is on me.

Posted by: seanery Aug 19 2004, 11:15 PM

We really need to nail expenses so we can start getting registrations.

Shirts are gonna cost at least $750 for long sleeved ones.

Posted by: itsa914 Aug 20 2004, 08:40 AM

Off the top of my head

$800 - Shirts (little fluff added)
$100 - Supplies for making Mrs. Lee's Chili
$25 - Lunch supplies (napkins, bowls, etc)
$90 - 45 Columbus Scenic Maps @ $2 each
$10 - Ticket Roll, Double Coupon, Red, Roll Of 2,000 @ Office Depot
$15 - Avery® Pin Style Name Badge Kits, Convention Size, 3" x 4", Box Of 100 @ Office Depot
$??? - Supplies to make signs
$??? - Goodie Bags

need to follow up with them on this.

Raffle Tickets pic, these are what you are talking about?


Attached image(s)

Posted by: seanery Aug 20 2004, 09:15 AM

those are the tics.

Goodie Bags - plastic Columbus Visitor's Center - FREE is that ok? I mean, the cloth bags that SMOG did are nice, but I doubt I ever use it again. I'm gonna give it to my friend Sherry for books.

Posted by: itsa914 Aug 20 2004, 09:29 AM

Plastic bags are fine with me, can't beat the cost

I can pick up the tickets & name tags if you want?

Posted by: seanery Aug 20 2004, 09:34 AM

tickets are cool, but let me do the name tags.

I'll preprint as many as I can before we get there. Only those that show up on-site will have to have handwritten ones.

Posted by: Doug Leggins Aug 20 2004, 10:50 AM

THe expense list list looks fine. How many shirts will be made?

Posted by: seanery Aug 20 2004, 10:51 AM

Shirt QTY depends on participation estimates and vendor qty.

All vendors will receive an event shirt.


If the costs are too high we can go to short sleeve, but I prefer long.

Posted by: Doug Leggins Aug 20 2004, 10:55 AM

I am in favor of the long sleeve too.

Posted by: seanery Aug 20 2004, 11:48 AM

Garold,

What kind of signs? tell me more.

Posted by: itsa914 Aug 20 2004, 12:05 PM

I don't know, signs follow to get to the event? Park here etc, just home made signs??

- Garold

Posted by: seanery Aug 20 2004, 12:10 PM

I don't think we'll need them except for maybe near Doug's house.

I'll post clear and detailed directions to get to the Hotel.
From there they have to be able to figure out where to go!
Poker Run gets them to the Lunch and from there we leave as a group.

Posted by: seanery Aug 21 2004, 03:09 PM

I bought the nametags today and a blue roll of raffle tix for the 50/50 drawing.

Garold, the red are for the door prize raffles, right?

Posted by: itsa914 Aug 21 2004, 03:23 PM

Sure.

Posted by: seanery Aug 27 2004, 11:04 AM

ok, I came up with another expense, don't know the amount though.

Lunch & Beverages for Friaday at Doug's.

Maybe we could do a big subway sandwhich or sandwich tray(s) from Kroger or Marsh? Along with some coke/diet/tea?


comments, suggestions, idears (as Paul Sr. would say)

Posted by: Pnambic Aug 27 2004, 04:06 PM

How 'bout a whole buncha wings from BW3's?
Or maybe get a few Hooters girls to come on down and serve us...haha

Hmm...think one of those places would be interested in sponsoring?

Posted by: itsa914 Aug 27 2004, 05:22 PM

Why don't you give them a call and see

Posted by: Pnambic Aug 28 2004, 10:14 AM

Forward me your schpiel (sp?) and I'll do that.

Posted by: itsa914 Aug 28 2004, 01:43 PM

Dan you got mail Good luck, you know if we had Hooter girls Brad Roberts will never leave

Posted by: seanery Sep 8 2004, 09:13 AM

well, this is the deal so far for T-Shirts:
$918 for 100 + shipping (~$45).

the price is quoted for black. I'm having her check to see if Navy can be done for the same price. Also, the back is now just 1 color. The front is still 4 colors.

Posted by: seanery Sep 12 2004, 10:43 AM

I went to subway for lunch today. While I was there I thought that the 6 foot sandwich could work for Friday at Doug's.

It's about $60 and will feed 15-20. I think that's sufficient, huh?

Posted by: itsa914 Sep 12 2004, 08:03 PM

I would think so.

Posted by: Doug Leggins Sep 12 2004, 09:27 PM

How many folks have stated that they will show up on friday and twist some wrenches?

Posted by: itsa914 Sep 12 2004, 10:03 PM

So far 7.

Posted by: seanery Sep 21 2004, 09:56 AM

Do we have enough $ for me to place an order for the shirts?

I think we can start collecting $ for shirt orders as well. Any objections, ideas, etc?

Posted by: itsa914 Sep 21 2004, 10:36 AM

Yes go ahead.

I have collected $1090.24 to date. I will get the $100 check from my SCCA region at tomorrows meeting. This will give us a grand total of $1190.24. This covers all paying sponsors & attendees so far.

Posted by: itsa914 Sep 21 2004, 10:44 AM

Forgot to say that if you want to have people just buying shirts send payment to my paypal account that is fine with me. Will $17 a shirt be enough to cover the cost, shipping, and profit for our charity?

Posted by: itsa914 Sep 23 2004, 10:27 AM

Sean, do I need to send you some $$ for the shirt order? or for anything else yet?

Posted by: seanery Sep 23 2004, 10:32 AM

no, not yet...thanks though.

I'm waiting on the Morphenspectra info and I'll call it good. I'm gonna add a paragon-products logo as well...maybe a moron throttle, too. (that's me )

Posted by: itsa914 Sep 23 2004, 10:49 AM

Just let me know. Also wanted to let you all know I received the $100 from my SCCA region at last nights meeting. At first they didn't want to make the check out to me they wanted to make it out to the 914Club. After some explaining everything is cool. I am going to modify the Sponsor agreement we used for Motolegends and give then a copy for their records.

Speaking of Motolegends have you heard anything more from them? Their website STILL isn't up.

Posted by: seanery Sep 23 2004, 10:59 AM

nope, jeff was gonna send a release to use their logo, but I haven't received it either.

oh well....thanks for the $ jeff!

Posted by: itsa914 Sep 23 2004, 11:39 AM

To bad for him. I would really like to see their product. I wonder if they will even attend like they planned?

Posted by: seanery Sep 29 2004, 04:08 PM

I think I'm about ready to order shirts...wanna send me the money or do you wanna send it to Macey?

Posted by: itsa914 Sep 29 2004, 06:43 PM

What ever works best. How much do you want/need. All that I have collected so far?

Posted by: seanery Oct 4 2004, 11:55 AM

damn, damn, damn, damn, damn....

shirt prices were quoted for short sleeve. I really don't want short sleeve. Especially since I've started taking money for long sleeve.

We had a couple options for the long sleeve.
1. 50/50 price would go up about $1.10
2. 100% cotton heavyweight cost would go up about $1.90

I told her to go with the heavyweight cotton.

The total will be about $1250

Garold, how much $ do we have?
I have about $100 from preorders from non-attending folks.

They will need 60% payment to get started.
We can do a credit card or a check (a copy of the check faxed will speed up the process, too)
I can do that or you can, either way is ok.

Does anyone have a problem with going forward at the new, higher price...if so, say so NOW!

Posted by: itsa914 Oct 4 2004, 09:13 PM

Our grand total minus the paypal service charges and what you have collected comes to $1198.79

Do you know IF HPH is going to donate any $$$? I haven't heard anything from Brad about this. Looks like we might just break even when this is all said and done

I can send a check to whom do I make it out to and where do I send it? Also where do I need to fax a copy of the check too?

Posted by: seanery Oct 4 2004, 09:18 PM

we won't break even, we'll get some more registrations...won't we?

Posted by: Engman Oct 4 2004, 09:21 PM

Sooo we are short $52.00? I say go for it - we can make up the cost on late orders, extra shirt sales at the event. We CAN even ask for some extra $$ from those attending - kind a alast resort though.

Have we closed registration? Post post post sean on closing it by xxxx date.

M

Posted by: Engman Oct 4 2004, 09:26 PM

WE also need to pump up the level of interest - Sean today and tomorrow post something on it. Then me, then doug etc....

Should we post some pics of the many door prizes? BTW - I have the key fobs for the goodie bags. Not ready to sell any - got like 35 - but maybe we can pump up some more chatter.

M

Posted by: seanery Oct 4 2004, 09:26 PM

we haven't closed it, but the $5 discount is over.
I really don't wanna close it. I think we'll get a coupla stragglers...they may not get all the goodies, but I'd still like for them to attend.

I think we can sell more shirts before, during and after the event.

Posted by: itsa914 Oct 4 2004, 09:34 PM

So am I sending the $$ to you Sean???

Posted by: seanery Oct 4 2004, 09:49 PM

...sorry I got sidetracked.

OK, I've got $100 for shirts sold already. If we sell 5 more then we are about even with what the previous quote was for...I'll push the shirts some more.

go ahead and send Macey a check for $900. I'll post her address and fax # in a little while. We'll pay the rest when they are ready to ship. Is that acceptable? Does it make sense? I ask for real, because my mind has been spinning lately and I've said nonsense often.

Posted by: itsa914 Oct 4 2004, 09:51 PM

Works for me.

Posted by: seanery Oct 4 2004, 10:13 PM

Macey Moore
Branders.com
macey.moore@branders.com
Phone: 650-292-2668
Fax: 650-240-1823
1850 Gateway Drive, #400
San Mateo, CA 94404

please note that the check is for the 914Club Fall Foliage shirts and that I asked you to send it to her.

Thanks Garold!

Posted by: itsa914 Oct 5 2004, 07:31 AM

Check is in the mail, priority. I will fax a copy also. Do you want a copy?

Posted by: seanery Oct 5 2004, 08:17 AM

nope, thanks very much garold!

Posted by: itsa914 Oct 5 2004, 09:13 AM

Delivery Confirmation Number for payment of $900 to Macey.

0103 8555 7492 6962 3665

Sent today!

Posted by: seanery Oct 16 2004, 02:57 PM

Lunch Stuff:
Plastic Spoons 1.29
Plastic Spoons 1.29
Plastic Sppons 1.29
48 Coke 8.88
12 Snapple 6.99
Napkins 5.99
Assorted Chips 8.40

going back for Diet Coke, 1 case 4.44

Posted by: itsa914 Oct 16 2004, 08:43 PM

So whats the balance for the shirts?? I gots money to send to someone.

Posted by: seanery Oct 16 2004, 08:44 PM

I asked Macey, we're on a net 30 for the balance.
I think its $335 though.

Posted by: itsa914 Oct 16 2004, 09:00 PM

Do I send her a check or send it to you?

Posted by: seanery Oct 16 2004, 09:58 PM

depends on how much $ I have left.
Mom's working on the chili...making enough for 50 people. Sound ok?

Posted by: Doug Leggins Oct 17 2004, 09:56 PM

chili for 50 sounds like a good number.

Posted by: itsa914 Oct 22 2004, 08:09 AM

OK, our grand total, not counting the shirts Sean sold to the club, is $1446.49. I sent a payment of $900 for the shirts so I will bring $546.49 with us to give to Sean. If anyone is interested, I will email you the balance sheet I have. Great job everyone