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Posted by: seanery Apr 30 2005, 06:56 PM

Thanks for coming.

It looks as though Craig and the PACNW folks are ready to roll. There are folks who will be willing to help you out. Don't hesitate to ask some for help. Jeroen and I are more than happy to help with Graphics, shirts, etc...

-sean

Posted by: J P Stein Apr 30 2005, 10:51 PM

Jest proud to be here...proud, I tell ya.

Posted by: morphenspectra May 1 2005, 12:00 AM

i threw my hat bieng a local.(volinteer)
my phone is 503-551-6191 lets put portland on the 914 map!
james

Posted by: ablose58 May 1 2005, 12:48 AM

I am in to help wherever I can

Posted by: Bruce Allert May 1 2005, 07:49 AM

Looks like we're on our way folks. I was hoping this would happen. Ahhhhhhh... July and tops off 914's

I'm smilin' Man, I'm smilin!

.........b

Posted by: boxstr May 1 2005, 10:10 AM

Good morning everyone. Well I guess this is the start of the long road to WCC 2006. I feel that the Portland Historics will help to give everyone who attends an outlet for there need to be around cars and also be able to run there car in an Autocross, and hopefully the PIR track on Monday if we can get enough paying support.

I am would like to see a gathering of as many 914s as we can get into the car corral at the July 9-10-11 2005 Portland Historics. Go to
http://www.portlandhistorics.com for more info. If any one from out of town wants to come down and needs to arrange for tickets let me know. The local Porsche club has a very good three day package for $40.00.


A large number of people from Seattle area have spoken up to help out. Thanks. It will be a long distance but I know we can use your help and support. Thanks.

I know there are more Oregon people that we havent heard from yet. Spread the word, if you know someone who owns a 914 and you think they would like tot help, have them email me and we can get them onboard.

One thing I want to do this year is have a raffle for a 914 running driving car. CAMP 914 has a car that can be used, parts and goodies from vendors, 914 owners, will be used and will be recognized as a supporter of the raffle car.
If anyone has experience with a raffle please speak up.
Thats all for this morning. CCL

Posted by: drgchapman May 1 2005, 04:50 PM

The Chapman's are players. Here are some of our thoughts:

I made a tentative reservation at the Mcmenamin's Edgefield yesterday for the WCC -06 dates........they are almost full!!!!!!
WE need to get a hotel lined out ASAP. Something big going on in addition to the historic races?
We need to try Double Tree, Monarch, or Greenwood Inn in Beaverton, any other ideas? There are also some RV parks to look at, one in Wilsonville......

Catering is pretty easy, just need to know what flavor vittles to get. My favorite for this type of thing is Texas BBQ. There are several vendors to contact. Other food ideas?

Generally when a block of rooms is reserved, a meeting room is included. This should be a consideration. Monarch has a "small room" we used for Rainbonnet last year.

Race track for Monday should be a prime goal as well.

Rally up the mountain....Timberline, Meadows, Hood river loop is cool, stop at Edgefield on the way back.....to bad no rooms.

Rally to the beach, via Tillamook, Seaside then back

Rally to the Willamette wine country.....might be a beer only crowd, wine and cheesers may need to lay low?

Need a gathering place to swap lies, drink, admire the cars at least one evening, remember long daylight days.

Posted by: boxstr May 1 2005, 05:41 PM

Gary I was hoping that Jim would take a look at the lodging available at Jantzen beach. He has not chimed in, so I am not sure if he wants to get involved??
The reason I pick Jantzen beach is proxsimity to PIR, and the hotels are big enough we could have a room set aside for dining or just a meet and greet.
There is also Kennedy school. Been there once. They have lodging.
BBQ could be Uncle Wally in Wilsonville or Busters. They will cater events.
One thing that went over well was a low key swap meet. That should be included.
CCL

Posted by: Porsche Rescue May 1 2005, 06:26 PM

Ah, to be young and full of exuberance again, but I think you guys are way ahead of yourselves. I raise the following issues/questions, in no particular order, which need to be answered before anybody reserves rooms (if it requires a contract and/or $ up front). I spent much of my adult life organizing group events and have watched my wife organize 2 national conferences so have some experience. It is a hell of a lot of work with a devil's load of details and little thanks but lots of pissing and moaning from every direction.

1. You need firm dates. To have firm dates you need a calendar of planned events.

2. As I see it all you have is the Historic Races. Which, by the way, I do not think is a good idea. It is a 3 day event. If people have tickets some will go once, some twice and some all the time. The focus of participants should be club members and 914's. Real hard to plan group activities and group meals while guessing at attendance. We can only hope at this point that the AX can be done or is worth doing. Adding 40 cars to what was happening there last year will be a disaster, unless you like to wait in a long line for a 20 second run. Also, the races preclude all the fine touring Gary mentioned, never mind golf and swap meet which Craig has mentioned. Ten people at the races, 10 on the golf course, 20 driving to the coast and 10 in the bar do not make for a successful event.

3. As I said in one of the other threads, a WCC in Portland should be scenic touring/driving, eating, socializing. People can AX and go to the races in their home area all summer long.

4. I think 3 nights is all you can expect of people staying in motels.
If WCC 05 is a pattern, they stay in Portland Fri, Sat, Sun nights and leave on Monday. Those from WA may well show up Sat. am and leave Sun. pm. Portlanders will stay at home. The Californians and others from afar will be here longer but they will be a smaller group than in 04 and 05 when the WCC was local to them.

5. I do not think we have a chance in hell of getting the track on Monday. First, they may well be picking up the pieces from Sunday.
Even so, I do not think insurance comes with track rental. I believe you need to be an organization with insurance to indemnify the city in order to rent the track. We are not an organization. JP will soon know the answer to this I think.

6. I can certainly call the Red Lion Jantzen Beach (hotel on west of freeway is now closed pending decision to turn into condos) and ask about procedures and general availability that weekend. However, right now I don't think anyone can tell me the exact nights we want to reserve nor do I have a guess at how many rooms.

As I used to tell my union leaders, plan the work then work the plan. Right now I see lots of ideas but no plan.

Now, aren't you glad I chimed in!

Posted by: J P Stein May 1 2005, 07:20 PM

What Jim says makes a lot of sense....kinda odd for a 914 guy

What I do know about the track.
They do rent it out to individuals. I'll email Don Clinkbeard (DE chair)for the insurance info.

I agree again about all the activities. Keep them few.
The big area at the west end of the pro pits was...near as I could see, unused last year.... Camp ground/meetig place?
The track has lotso racers camping out during multi-day events....that may require a special pass. This *could* become the center of activities.....the boozers can find a hotel

Attendence: Who knows? At least 50, but maybe 3 times that.
We won't have a clue till we ask and won't *know* till the money comes in. BTW, boss. You'll prolly have to open a special bank account.

We may have to take over the Historics AX...maybe even this year. (I'm hoping this is not the case and "they" have their shit together.) This is gonna require volunteers working the course for 2 days...Sat & Sun...at least 20 people 4hrs each, each day, 2hr roatations. ....a stinker.

I gotta go work on my car.

Posted by: boxstr May 1 2005, 08:48 PM

Jim who?? I am glad that you chimed in . It is a long way before the WCC 2006, so we have alot of time to toss around ideas and then see who salutes. I personally like the Historics as an event to give the attendees a place to gather and meet and see other cars.
I also feel that if the hotel is close to the track it will make it easier for people to come and go and they won't feel trapped by having to make a long drive to there room.
Dates are July 7,8 and 9 2006.
People who come to these events "want" to race there car in some form or another. If you read the thread for PDX in 2006 this is the point I see coming from at least half of the people who want to attend.
I think we have to see what JP finds out about the track on Monday before we trash that idea.
If we do have numerous events , golf,tour to wine country. the gorge etc. Then what we should look at is a dinner each evening and a set time for people to attend. The historic events are over at @ 4pm each day.Whether it be at the hotel or another location, such as a BBQ or whatever. That way everyone can go do there thing and then comeback with everyone else and share the days adventures with each other.
If this isn't an acceptable plan to everyone then lets explore another one. Speak up let me know what you think.
CCL

Posted by: rick 918-S May 1 2005, 09:57 PM

I'm not from PW But I'm here to help with the Trophies for the "06" I handled them for "04" I posted a list from "04" If you want anything added let me know.

Ok, Here's the classes we had in "04"


- Best original /4 Size for this group of trophies
- Best original /6
- Best V8 conversion
- Best other conversion
-Best paint
-Best Interior

-Best Custom (more than 4 mods any non factory style body kits, mods to include interior mods)
-People's Choice Overall Best of WCC Any car in any class one can win this.

Overall Best of WCC. Will be the center piece with a taller base. This will be the premier trophy of the event.




The above are peoples choice. total 8 peoples choice awards. That shouldn't be too hard.


On the Long Distance awards ..... These will be plaques Size TBA

Long distance Overseas.
Long distance 914 (on a trailer)
Long distance driving a 914.

These will be presented by the planning committee.

These awards are nice recognition.

-EDIT: The above will be tallied and presented by the planning group. We will know location by pre-entry.

The "04" event had a tech quiz. We may want a 914 guru to handle this.



We had an Acrylic wall plaque's made for this catagory

4 for the planners to present. this should be do-able.

We may also want to do trophies for different classes in the Auto-X

If we end up having an AX This is what we did,

AX classes:

Stock: 1,2,3 First place sizes were 8" X 4" 2nd and third were 6" X 4" These were Sponsored By Raby's Aircooled Technology in "04"

Improved 1,2,3
Race 1,2,3
Most improved time (Plaque) Size TBA
Cone King (Plaque)

Someone with AX experience can chime in if other classes are needed,

9 trophies and 2 plaques for the AX planers to present. This should be ok.


Best Candid Photo of the event.

People can post their photos like after "04" and we could poll from a select set of pics for the popular choice winner. Then send the award by mail after the event. I'll make the photo trophy and we can have a contest on the BBS after the event. This will help promote interest in this event and next years event. This is a future promo to get peoples gears turning and thinking of this event and the next event at the same time. Good marketing.

Club will decide this one. it should be done as a plaque.


The total of 17 Trophies and 7 Plaques. But the actual peoples choice is only 8.



We will also need Sponor awards T.B.A. I'm purposing plaques for sponors.

Posted by: boxstr May 1 2005, 10:43 PM

Rich Thanks very much, that is alot of information on trophies. We will definetly have to remeber them in 2006.
CCLINWCC2006

Posted by: boxstr May 1 2005, 10:51 PM

Okay I think we need to get one thing out of the way first. That would be the hotel. If we can't get one for the dates we want July 7,8,9. Then we have to look at an alternative date.
Also here is a new plan.
Monarch Motor hotel near Clackamas town center. They have over 200 rooms.
Friday Meet and greet and dinner at Stark St pizza, they cater to car clubs.
Sat. Historic races, then dinner across the river at Beaches.
Sunday Tech session's at the hotel 9-12 noon, lunch at hotel or a box lunch then up the gorge after lunch,then a catered dinner BBQ or ??
Monday PIR track day, maybe.
CCL

Posted by: drgchapman May 2 2005, 08:27 AM

This looks like a good planning group. We seem to gravitate together on these things. All good input. We need to whittle 'er down a little and set out an agenda that we can all execute. We are getting close..........

Hotel, Hotel, Hotel. After checking Edgefield, I'm concerned about housing. We need to jump on this ASAP. Craig has nailed down the dates, we need to jump......somehow. The historic racers may grab up the Jantzen Beach rooms. We need options. I like Monarch, Greenwood Inn. Don't forget Double Tree downtown...maybe not enough room for cars? Reserve a block of 50-60 rooms?

The track would be great, sounds like folks want to run with/against each other on the track. Understandable after a year of smack talking on the forum. I would love to see a track day, but I don't think it is a deal killer. We have so much touring that could be done.

Uncle Wally's here in Wilsonville is awesome. We've used them several times.

Sponsors. We will need to get on this, to offset reservation costs. Rounding them up is more difficult. Maybe take the charity route that Howard used this year? AA, HPH, PCA, Raby, Pelican, Hoosier. Not sure how willing local vendors would be to participate, except CAMP 914. Are you supplying car, Craig?

Raffling a car will increase attendance somewhat, not sure how much though.

Posted by: rhodyguy May 2 2005, 08:58 AM

ok. i too agree on the vintage conflict. i will drive down for that alone. it usually falls 2 weeks after the sovren races at SIR over the 4th of july. with all the driving we did the past 2 years DURING the WCC, there's not much time for sitting in the grandstands.

the idea of a worthy charitable org will help with pulling in sponsors. special olympics, or which ever can be decided on. i spoke with jeanne about contacting some of the parrents of current and past students. rich griot of griot's garage, my neighbor works for a large constuction supply outfit who's owner and son are p-car guys. my attorney is on the board of the Parks Family Foundation, one of his cousins is moving up the ranks in the sovren group... my lovely wife is willing to help put the touch on some of these folks and others to get us in the door. would just staying with S.O. give us more credibility?

k

Posted by: boxstr May 2 2005, 09:21 AM

I am going to have Korijo put the touch on some sponsors also. Maybe he would be able to give us the name of a charitable organization that he favors also. S.O. is a good one I won't rule it out completely.
Kevin tell your wife thank you very much for the effort she is going to to help the WCC move forward.

I would like someone to say I will take the lead on the hotels. Gary you seem to have already been in contact with a couple of them. Do you want that job? If yes let me know.

If any of you have a particular task that you want to tackle please speak up. I want everyone to feel they have a place in this and I need your input. So don't hold back.

Sponsors, if you can think of any one who we can use as a sponsor, they can contribute money or goodies to the raffle or silent auction, please let us know who they are. We will contact them when we are further along in the final phases.
CCL

Posted by: rhodyguy May 2 2005, 09:41 AM

howard mentioned that he expected some local press re the wcc and s.o. locally, atleast. credibility and a the ability to deliver go a long way roping the folks in. i bet s.o. would provide a letter of introduction if h. asked. not to be pushy, determining the charitable recipient should be paramount as we go forward. right at the top of the list with settling on a base location. if i'm going to send my wife out she needs to give people facts, not "all net proceeds will go to SOME charitable organization". you guys figure it out and we'll fire up the engines.

k

Posted by: boxstr May 2 2005, 10:39 AM

Kevin, You have done polls before. Since the WCC 2005 is still fresh in the memories of most who attended. Would you put together a poll and ask who and how many are thinking of attending the WCC 2006 in Portland Oregon.
Any thing else you can think of to add to it is fine.

Also there are other planning ideas that we can glean from on the Protected Forum section for th e WCC 2004-5.
Password is wcclassic.
CCL

Posted by: drgchapman May 2 2005, 11:54 AM

Here in PDX, Special Olympics already owns the July 4th Blues festival. They make a killing on that and are the envy of every other charitable organization in the area. Dornbeckers, a local darling charity, is a good one, probably get some news coverage as well if desired.

The hotel thing is big. I'll start taking that on. Is there a particular price point we are looking at? I liked Edgefield as it has a variety of choices and prices, but......they say they are almost full.

Jantzen beach Double Tree, Downtown Double Tree is close, Convention Center Double tree comes to mind, big rooms for meetings-car show. I'm stuck on Double Tree....any other ideas before I jump in?

Posted by: drgchapman May 2 2005, 12:31 PM

Oh Grand Pubah... ....I need guidance. July 9-11 is a Sunday-Tuesday. Rooms booked for these days only, or for Friday and Saturday as well? This would make it July 7-11.

Posted by: rhodyguy May 5 2005, 11:21 AM

craig pointed the Monarch out to me yesterday. great access to I-205, I-84, and I-5 is just a few miles down the road. there is a rest and lounge in the hotel, and other amenities are nearby. it is atleast as large as the Hampton in camarillo. if a local could check out the rooms/suites and report back with their assessment, this may be one of the pieces of the puzzle we could consider "in place". forward!!

k

Posted by: boxstr May 5 2005, 11:29 AM

The Monarch Motor Hotel is the host hotel for the Oregon PCA region Ranibonnet event held each year around Nov 7,8,9.
Rates are $89 and up. Gary Chapman ( thank you) has already been in touch withthem and other hotels. There will be more information posted when it arrives.
Craig C. Laughlin

Posted by: boxstr May 10 2005, 09:01 AM

UPDATE: 5-10-05. Gary Chapman has been seeking out a hotel for the WCC 2006. So far we have replies from the Monarch and the Sweetbrier and the Hilton chain.. Gary is still waiting for more proposals to arrive.
Once we have these in hand I fell it would be time to firm up the lodging and the dates, we can then move on to a cost per attenedee, at least for lodging.
Always looking fo rmore input from those of you out there.
Craig

Posted by: morphenspectra May 10 2005, 01:36 PM

i have got posative responses from people like t mobile and parts suppliers.to be sponsers i dont want to get ahead of my self but i need a better picture of what i can offer them for there support.exposure i realize,and ive only been mentioning it.(i play on a pool leauge with some of these people)6 months from the event i want to start sealing some of these deals.so a idea of what, where,when ,and why.would be kool.and what support is needed?cash?donations?both?
james

Posted by: rhodyguy May 19 2005, 09:11 AM

what direction are we headed for a charity?

k

Posted by: boxstr May 19 2005, 09:22 AM

I am going over to the Sweetbrier inn this weekend and taking the tour. That is th efirst steop in getting the lodging secured and then move down the line to a charity to align ourselves with.
I would be open to hear what people have in mind. The Special Olympics is good since we do have a short track record with them. The Vintage Races here in Portland has the Childrens Cancer fund, which is the recipient of the funds gathered at the autocross during the vintage races.
Craig

Posted by: VegasRacer May 19 2005, 02:08 PM

The LVR-PCA has a charity Auto-X every year. Instead of just writing a check, we require that the charity be involved in some way at the event. I think this makes if better for everyone. (plus WE get something back for our donation)

One year the charity was the Injured Police Officers Fund. They helped with registration and worked a few corners. One year it was Canine Companions for Independence. They sold donuts and coffee in the morning and hot dogs and sodas at lunch. Make a Wish is another good charity that was chosen in the past.

It is a 'Win / Win' situation if we can find a charity that is willing and able to be active in our event in some way.

Posted by: boxstr Jun 14 2005, 10:57 PM

John That doe's definetly sound like a win win way for all parties involved.

If anyone has any ideas for a charity that we might want to align ourselves with for the WCC 2006 please speak up, and lets get he ball rolling so we can get some discussion going on who we can and can't work with.
Thank you.
Craig C. Laughlin

Posted by: rhodyguy Jul 6 2005, 09:04 AM

just a thought. i doubt that we may be able to be as "cash happy" as the 05' version. i'm not sure if the 04' had alot of cash left over after exspenses, to donate. what's left over, is left over. i don't expect so many meals to be included. deciding on a charity seems to be a stumbling block. do we need to start planning a loose activity calendar? is the brierwood the offical spot for lodging?

k

Posted by: Howard Jul 6 2005, 12:29 PM

Hi all. I invited myself to the planning party, and while not local, will help in any way possible. Here’s a start; things I learned from attending 2004 and steering 2005.

I did a number of polls to figure out what was wanted and tried to balance the wishes. No matter what dates or venues you choose, someone won’t like it. No big thing.

It has to be at least a 3 day (4 wouldn’t hurt) event to attract out of towners. Provide food and drink each time you want to gather the folks. It’s not expensive. We had free breakfasts at the hotels, each provided their banquet facilities at no charge, the Burger lunch and Mexican Fiesta cost less than $10 per head. An especially nice touch from the Inn of Lancaster; they turned on their soda machine and let us use the plates and silverware gratis. Don’t be afraid to ask for freebies or discounts. Hampton knocked $20 off their room rates.

It’s been said before, but nail the dates and rooms ASAP. Any charity is OK, and it really helps loosen sponsor wallets and get deals. The National Park Service (Paramount Ranch) charges $1500 to rent that facility, and that was budgeted. Since it was for charity, when the bill came, it was $500. All the stuff in the goodie bags was donated. The shirts and hats were paid for by ‘914’ sponsors.

But with the notable exception of Camp914 (thanks Craig), the cash contributions came from outside the 914 community, and only because of the charity affiliation. Pick one and get them involved now. That’s what made 2005 a cash cow. Take a look at the P/L. I have no idea how 2004 did, but I guess it made some money.

2005 Events (for those who did not attend or were too hung over to remember). Friday night early bird pizza. Saturday breakfast welcome, tour/poker run/lunch party. Sunday breakfast, then meandered out to Lancaster with another tour, tech session/parking lot party/karaoke fiesta. Monday breakfast, track and lunch. Seven meals and 3 ½ days of partying for $150, bring a guest free. And some people still bitched about the cost. Oh well.

I’m not a fan of tagging on to other club’s events. The 2004 A/X was a bit painful at times, and the 2005 track day lunch was worse. Strongly advise you throw your own party. I’d rather spend the day at the legendary Camp 914 for a tech session/BBQ and buy a bunch of stuff I don’t really need than to sit in the grandstands and watch people I don’t know race.

If I had it to do over again. I would have tried a little harder not to piss off all the admins and make it a 914world.com event. The only cost to the club would be special event insurance, about $500 for a non racing 3 day event, and that could be paid from the entry fees. We could have gotten a ton of publicity with ‘the club’ donating the $$. Think giant sized check being handed to the charity. I just mailed them the money.

Posted by: rhodyguy Jul 8 2005, 10:38 PM

i guess what i was trying to say was, you set the bar pretty damn high howard . i think the first attendence poll was conducted pretty early on. the poker run was a great idea. if we do the mt. hood loop, that might be something to include. the loop will be a pretty full day of driving. count me in for logistical/ground support during the event. there were those in cal that worked their asses off while we were having a high time. i think the brierwood has some sort of banquet/conf facility on premise. the cont b-fast was good. i know they have a bar and a resturant. good food, esp the steaks. howard what day did you arrive in camarillo? wed or thurs?

rooms were $75 for a double, which is less than we paid anywhere on the trip. perhaps there will be a discount and we might be able to get them all grouped together if we get in early enough. so... do a poll, give 2,3, or 4 weeks to choose from and lets see where it goes. if people have to give it some thought, they can start planning their calendars.

k

k

Posted by: boxstr Jul 8 2005, 11:01 PM

Thank you Howard for stepping in and offering up some excellent advise from someone who has been there.
Gary Chapman has looked at a few hotels, Monarch, Sweetbrier and the ones out at Jantzen Beach, also a couple Downtown Portland. Thank you Gary.
I think that after a tour of the Sweetbrier it is the choice for event hotel. We can get a good rate and they will be able to accomadate a large group and they are well located for other outside activites.
We will get the lodging nailed down and then we can move on to the charity and trying to get some funds ponied up for the 2006 WCC in PDX.
Craig C. Laughlin

Posted by: J P Stein Jul 12 2005, 10:19 PM

I was off Autocrossing and didn't go to the Historics.
Did they have an Autocross?
Regardless, if we are going to have one we would be better off renting the PIR infield and doing our own. Have the equipment (probably) & folks needed (fur sure) to pull it off ...on our own terms with the permission of the ORPCA for use of their stuff. We have a good friend in the board member in charge of competition.

Posted by: boxstr Jul 12 2005, 10:35 PM

Jp Yes I was there all weekend. They did have an autocross. Very much like ht eone last year, longer in length and less of a threat to people and vehicles in the surrounding area.
That is a very good idea about our using the infield and the ORPCA equipment. Can you look into the costs for infield rental and any other items we might need.

Gary What do we need to do to secure the Sweetbrier for the WCC in 2006??
Thanks
Craig

Posted by: rhodyguy Jul 19 2005, 09:16 AM

what about the charity suggestion al made? i know it's a long way off, but i plan on being down from the wed before until the dust settles. i just need to know a DATE to mark on the calendar. a morning soak and wrap at carson hotsprings resort on the thurs before.

k

Posted by: VegasRacer Jul 25 2005, 05:37 AM

Are there any updates available on the exact dates and / or host hotel?

Posted by: rhodyguy Aug 2 2005, 07:27 AM

your guess is as good as mine.

k

Posted by: boxstr Aug 2 2005, 09:27 AM

Planning to get back on the WCC track again this week.
CCL

Posted by: drgchapman Aug 10 2005, 04:04 PM

To secure the Sweetbrier......sign a contract......put up some $$$...not sure how much. Pretty simple.

Gary

Posted by: boxstr Aug 10 2005, 10:31 PM

I am trying to meet with Marianne this week to secure the Sweetbrier.
Kevin, can you contact Al and ask him about the charity that he was recommending that I forgot to reply to and he thought I was mad at him but I am not. Thanks.
Craig

Posted by: rhodyguy Aug 11 2005, 10:33 AM

do you think it might just be faster to spend 10 minutes drivng over to the SB from camp? i'll have him contact you craig. i haven't spoke with him for awhile. so you know, it was ronald mcdonald house. big tie in with the large commercial bakery he works for. pin the date down. NOW!!!

k

Posted by: boxstr Aug 15 2005, 09:45 AM

Went over to the Sweetbrier on Friday and was told by a very suprised and somewhat shocked staff that the Sweetbrier is going to be closed and converted into office space. They had just been told that morning.
Glad I found out Friday and not July 1st 2006.
Okay on to the Monarch Motor Hotel. This is where they host the local PCA Rainbonnet event each November. It seems like it works each year for that and I see no reason why it won't work for the WCC 2006.
I will let everyone know the outcome after it happens.
Craig C. Laughlin

Posted by: boxstr Aug 17 2005, 04:17 AM

Spoke to Chris Howland, Director of Sales and we can get the Monarch Motor Hotel July 7,8 and 9. 50 rooms 100 people and 50 cars.
Rooms are $89. per single or double,+ 7% room tax.
We will have a meet and greet room, and banquet rooms if we need them. They do require a guarantee of 75 accumulative room nights will be required. Meeting room rental will be waived with banquet purchase of a minimum of $3000. That would be $60 per person with 50 people.
They have a website www.monarchhotel.com
Ths Local Porsche club holds the Rainbonnet event here each November. This is a two day event
Friday 12Noon Car wash/Display
2-9pm Regisration
2pm Exhibit Setup
ETC.
with meet and greet and registration,exhibit setups, and and on Friday and tech sessions and lunch on Sat. a dinner Sat night and lunch on So the hotel is used to having Porsche owners hanging around, I am not so sure they have seen the 914 owners yet?
Gary can you chime in with your thoughts on the Monarch and the requirements they have.
Craig

Posted by: VegasRacer Aug 18 2005, 02:24 AM

Here is a http://monarchhotel.citysearch.vista.com/page/nulk/Home_Page.html to the Monarch Hotel home page. (It is dot cc not dot com) They have a total of 192 rooms. The minimun 75 room nights should not be a problem. 3 grand for a banquet seems like a lot.

I did not see that they offered a continental breakfast. That was something we had at both of the host hotels the pervious 2 years and it seemed to be a good thing.

Posted by: boxstr Aug 18 2005, 09:16 AM

John The reason they don't offer the Continental breakfast is they have a restaurant on site. So they don't want to take business away from them.
I havent gotten the contract in hand yet but I wuill share with the forum its contents when it arrives.
Craig

Posted by: boxstr Aug 18 2005, 10:50 PM

I got some good news today. I saved a bunch of money by switching to GEICO.
Actually the lady from Monarch Hotel called and informed me that if we did not need to use a large banquet room we could get the cost cut from $3000 to $1500. I think this could work out alot better. I don't think we need the large banquet room and can use the Monarch Hall. This would be used for the regisration, meet and greet and a number of other gatherings.
I am going to see about getting a continental breakfast, I will let you all know.
I am going to get his place nailed down so that we can work on other parts of WCC 2006.
Craig

Posted by: VegasRacer Aug 19 2005, 03:34 AM

Craig, sorry but I don't understand the $1500 charge. Is that just to use an empty room for registration? With no food or banquet? We are not the 911 crowd of CW's. Hanging out in the parking lot suits me just fine

I do understand that they rent the banquet halls for meetings and such. It is just that every hotel I have ever worked with for a convention activity has provided free hospitality rooms or some other perk for bringing in a large group.

I know you are doing everything you can to get us the best deal at the best location.
We will support you 91.4% with whatever you decide.

Posted by: boxstr Aug 19 2005, 11:08 AM

Just got off the phone with Monarch. We can get trio of rooms one at $169.00, king size bed, big screen TV, dining room, sofa,mini bar, two chairs, someone can stay there, John? They are ajoining two queen (standard) rooms $89.00 so we can use all three at one time for meet and greet and registration. And general meeting place.
By doing this we will not have the banquet size room, which we probably don't need.
They will provide an area to wash cars, or whatever, also hoses and towels for drying cars, and Barry Mcgiuar will be there to ask you if you are "Car Crazy" .
Craig

Posted by: VegasRacer Aug 19 2005, 02:12 PM

I will gladly donate the use of my 914 if Barry wants to put on a demonstration of the proper way to wash, wax and detail a teener.

Posted by: rhodyguy Aug 19 2005, 04:22 PM

alllrighty then. out front with the dates and wait for the grumbling. point out the ++++. ask for definite show ups. we will be dicked if "THEY'RE/WE'RE/I'M IN", commitments are made, and then an excuse at the last minute. it will be interesting to see how many nor'westers will show, that haven't haven't in the past, due to the "distance". good work craig. will barry be polishing or singing "eve of distruction"?

k

Posted by: boxstr Aug 21 2005, 11:56 AM

Okay girls and boys, it is time to get busy. Would someone please volunter to take on the sponsors. Goal:Contact them and ask for money and give them what ever they want. I would llike to work with somone, on who to contact, amounts needed, also what events we will need sponsored. Alot of this will be from the past two WCCs so it will be laid out for you and we will contact previous sposnors so it won't be like they havent been here before.
Thank you
Craig

Posted by: boxstr Aug 21 2005, 12:01 PM

If anyone that wants to volunter or already has voluntered, and you need to speak to me,you can call me at 503-799-5794. Leave a VM if I don't pickup.
Also you can fax me at 503-699-8321.
Craig

Posted by: Jeroen Aug 21 2005, 02:15 PM

plan your financials first... (so you know how much to ask for)
have sponsor packages ready

generally, they don't wanna put a lot of time in this sorta thing (it's already costing them money ), so if they can pick an amount/package quickly and be done with it, the greater your chance of pulling them in

lemme know if you need some official looking letter heads or other stuff like that

do you think it's worthwhile to put up a WCC ad in Excellence?

Posted by: ablose58 Aug 24 2005, 06:06 AM

OK, I spoke to our plant super and we are gonna get some cashola Are we going to have the ronald mcdonald house as the recipient as the beneficiary of the event? If so I will need some sort of an official letterhead and I also was wondering if we are having a event program? I also want to hit up some of our vendors so if we get donations from them we can give them advertisement in the program for said donations?? gud idea no? AL

Posted by: rhodyguy Aug 24 2005, 07:05 AM

well, the poll was sure a bust. it's buried god knows how many pages back now. if it could be nailed, it will sit at the bottom since no one can reply to it, but would be there for all to see. have fun weeding through the announcement thread, and all the chatter it contains craig.

k

Posted by: Jeroen Aug 24 2005, 08:05 AM

hey kevin,

sorry I haven't replied to your pm yet...
bussy, bussy, bussy

anyway... I'll nail the poll a.s.a.p (and wade through the other nailed threads to see if I can clean em up a little)

cheers,

Jeroen

Posted by: Jeroen Aug 24 2005, 08:08 AM

ok... the poll is nailed

Posted by: boxstr Aug 24 2005, 08:47 AM

Al Thank you very much. I will get some official letterhead from Jeroen, and we can also put the vendors on the various items that get handed out to all who attend.
I will look through some of last years items an dthe previous to see how it was handled also.
Thank you again.
Jeroen Let me know what you need so I can get the official letterhead and anything else that you think might help.
Cost on an ad in Excellence?
Thank you everyoen who has helped out.
Those of you who voluintered to help out on contacting potential sponsors, thank you. And I will pick someone, as soon as someone volunters. Come on, all they can do is say "yes I would love to help out by sending you a check."
Craig

Posted by: Jeroen Aug 24 2005, 09:00 AM

Craig, just PM me what ever info you want on the letterhead (address, phone, fax, what ever) and what size paper you're using (legal? letter?) and I'll put something together

The add in Excellence wasn't cheap ($800 for a full color IIRC)
Check with Pete, maybe he can cut us a deal or sumptin...
B/W could also be an option
Depending on exposure needs/budget, it may be worth considering (or maybe not)

Posted by: boxstr Sep 2 2005, 11:36 AM

Jeroen, I would use 8 1/2 by 10 sheet paper with my name and address on the letterhead.
Craig C. Laughlin 1580 Bedford Ct.
Lake Oswego, Oregon 97034
Do you need to also put West Coast Classic 2006 ?
Phone # 503-799-5794 fax 503-699-8321 and email camp914@comcast.net
I think that covers it.
Thank you
Craig

Posted by: Jeroen Sep 4 2005, 05:10 PM

I'll dig into it a.s.a.p.

Posted by: VegasRacer Sep 19 2005, 05:49 AM

for an update

Posted by: Jeroen Sep 19 2005, 05:50 AM

crap...
Craig I promissed you a letter head
I'll try and get it to you tonight

Sometimes I'm just too busy and I forget stuff
Please just send me a reminder if I do

Posted by: boxstr Sep 19 2005, 09:51 AM

We have a big sponsor that we are going to hopefully get a major donation from. But I am just waiting to get WCC 2006 letterheads so that we can start sending out requests to the sponsors.
Hotel has been selected. Monarch Motor Hotel.
Main thing now is getting the letters out.
Craig C. Laughlin

Posted by: Jeroen Sep 19 2005, 08:15 PM

Craig,

The letterhead is in your mailbox...
Try and see if it works for ya
If you need changes, lemme know

Like I said, sometimes I'm bussy and I tend to forget some of the stuff I need to get done
If I do, just whoop my ass to get things done

Posted by: Jeroen Sep 21 2005, 05:01 PM

Craig, did you receive the letterhead?

Posted by: boxstr Sep 21 2005, 10:24 PM

Received, although I have been trying to resize it to fit on the bottom of an 8x10 sheet of letter paper.
Help
Craig

Posted by: Jeroen Sep 22 2005, 06:15 PM

craig... are you using MS Word?
you want it to go at the top or the bottom of the page?

Posted by: boxstr Sep 22 2005, 11:19 PM

Opne Office . org.
If you can do it for me I would like to see one of each , top and bottom. Thank you
Craig

Posted by: Jeroen Sep 27 2005, 06:37 AM

craig, a new version is on it's way to your mailbox...

Posted by: boxstr Sep 29 2005, 02:03 PM

Jeroen, Thank you I got the new letterheads. Perfect.
Craig

Posted by: VegasRacer Oct 11 2005, 02:50 AM

I see that the dates and the host hotel have been announced in The Garage.
Is there a tennative schedule of events and activities?

Posted by: boxstr Oct 11 2005, 08:35 AM

John We are working on that, it will be released when complete.
Craig

Posted by: rick 918-S Nov 20 2005, 07:36 PM

When you have a tenitive schedule of events I have a suggestion. We did this for the "04" Event. One of us started a rumor about a part of the event and others would comment and bump the thread all weekend stirring interest in the event and helping to bump attendance. I'm not sure it worked but it was fun! Leaking infomation like the post sir andy made a week or so ago was fun. If we work together and bump the thread as it starts to fall off the page other members will get more interest.

Posted by: VegasRacer Dec 27 2005, 04:06 AM

Posted by: ablose58 Dec 27 2005, 06:21 AM

Posted by: Howard Jan 2 2006, 12:07 PM

Craig, I noticed in one of your posts in the garage included 'WCC 06, wherever it is'
Any change of date/venue we should know about?

Posted by: boxstr Jan 2 2006, 12:21 PM

No Howard just a little joke amongst me.
We already have a $1000 check coming in, Thank You Al Blose from one of Al's suppliers, (correct that Al).
Howard, does this event have a non-profit tax ID number for the organization?? If not I will have to get one, after setting up an account for the funds donated.
CCLIN2006

Posted by: Howard Jan 2 2006, 12:34 PM

Glad to hear all is well.

No tax ID nor do I think one is necessary for a private club fund raising event. I already had a corporate fiduciary account (insurance broker) so just used that. Not completely legit to do it that way, but figured intent was good, and all $$ accounted for.

Remember, there's no 'club' so each event is a free standing deal. And take back your GD Oregon weather

Posted by: ablose58 Jan 2 2006, 10:54 PM

NO, Craig ,that check is coming from my plant where I am a slave Any who I also will be contacting my suppliers as well I will drum up as much as I can!!!!! Cheers AL

Posted by: boxstr Jan 2 2006, 11:15 PM

Thank you Howeird for the info on the Tax ID. Just bring the weather up when you come in July

Al I hope we can get much more. Call me this week when you have time.
Craig

Posted by: xitspd Jan 3 2006, 10:14 PM

Hello gentlemen! When should we book hotel reservations? How much for sponsorship opportunities? Thanking you in advance for your prompt replies.

Dan Callicott

Posted by: boxstr Jan 3 2006, 10:19 PM

You can book hotel reservations at this time. I posted earlier in this regard. It will be a the Monarch Motor Hotel. Go to www.monarchhotel.cc
Sponorship opps I will get back to you on that.
Craig C. Laughlin

Posted by: boxstr Jan 16 2006, 01:02 AM

Would someone tell me if we should do the name tags like we had in the first tow WCCs. 2004 thye were pin on. 2005 they were a race pit pass type with Bosch on the strap.
Thank you for the input.
Craig

Posted by: VegasRacer Jan 16 2006, 01:13 AM

Some sort of name tag is required. The bottom line is $$$. Do you have a price for either style? The Pit Pass type are cool. Can we get a sponsor to pay for them?


BTW - Craig - What are the nights we should reserve our rooms for? W/Th/Fr? Th/Fr/Sat?

Posted by: boxstr Jan 16 2006, 01:19 AM

I think we should be okay on the sponsor participation this year. I have alot of vendors who are asking to sponsor or be involved. I am just trying to find the items we need for them to get involved.
Anyone remember who did the tags the last two years? The pin on type are easy and cheap. The pit pass ones are simple just a strap and laminated name tags.
Can we get a volunter to take on this task. I can always pick someone
TIA
Craig

Posted by: Jeroen Jan 16 2006, 04:04 AM

if you wanna go "pit pass style" ask Sean about them
he does those for the club, including a custom printed lace

you could have them sponsered (sponsor on the lace and/or back of the card)
or maybe a sponsor already has them laying on a shelf and can send us the laces...

Posted by: Aaron Cox Jan 16 2006, 10:57 PM

QUOTE (boxstr @ Jan 16 2006, 12:19 AM)

I think we should be okay on the sponsor participation this year. I have alot of vendors who are asking to sponsor or be involved. I am just trying to find the items we need for them to get involved. Anyone remember who did the tags the last two years? The pin on type are easy and cheap. The pit pass ones are simple just a strap and laminated name tags. Can we get a volunter to take on this task. I can always pick someone TIA Craig

lagunero made the bosch ones.......

Posted by: boxstr Jan 16 2006, 11:36 PM

Excellent, Thank you for the input. I will get with the planning and regisration committees and decide which way to go.
Craig

Posted by: rhodyguy Jan 19 2006, 12:21 PM

craig, if you would like me to send a check for some seed money to get things rolling please let me know. i'm sure the trophies, plates, and whatnot won't be inexspensive. no need for you to go deep into that money clip full of c-notes that is in your pocket. lmn.

k

Posted by: Howard Jan 21 2006, 08:57 PM

Lagunero bought stock laminated holders from an office supply place. He printed the tags on his inkjet, not sure about the Bosch straps, but total cost was about 50 cents each IIRC. No need to spend a lot of $$.

Posted by: SirAndy Jan 24 2006, 05:43 PM

QUOTE (Jeroen @ Jan 16 2006, 02:04 AM)

if you wanna go "pit pass style" ask Sean about them he does those for the club, including a custom printed lace you could have them sponsered (sponsor on the lace and/or back of the card)

i'll sponsor the "pit" passes if we can get sean to make them ...

i really like what he did with the member passes lascht year ...
Andy

Posted by: Howard Jan 25 2006, 11:51 PM

And printing the user name LARGE on both sides is easier for us old guys.
Semi Hijack. I received a call from one of the people involved in the Ventura CA German Autofest. Will be in September this year and the featured marque is 914.

I don't want to make a big deal out of this if you think it will affect WCC attendance. How do you want to handle this? I know we can get Willow for the Friday before or the Sunday after for ~$5k if enough interest. Worth talking about?

Posted by: boxstr Jan 26 2006, 12:00 AM

July WCC 2006 in Pdx, August PCA Porsche Parade in PDX, September GAF in Ventura.
Lots of fun to be had by all.
CCLINWCCINPDX2006

Posted by: boxstr Feb 13 2006, 08:03 PM

I applied for and received an Employer Identification Number, ALA Tax Id Number. This is for those sponsors who feel they need one.
If you are a sponsor or want to become one and need a TAX ID # please contact and I will supply with the number.
Craig

Posted by: boxstr Feb 13 2006, 09:28 PM

I received the Portland Histroric race information and application form. Cost is $40 for driver and guest. 1 car corral pass, a dash plaque and the ever popular parade lap. ($130.00 value).
I will have to purchase all of the tickets at one time, deadline June 1 2006, and then they will be in each of the goodie bags. The dates are July 8 & 9 for the race, and corral.

The autocross will be a $5.00 donation for each lap. There will be trophies for 1st 2nd and 3rd based on the club with the highest amount of donations.The awards will be presented Sunday afternoon.

Club catering at the corral can be arranged through Cascade Catering. They can supply food and beverages.

Got to www.portlandhistorics.com for more information.
This is being handled by Vince Cui. Thank you
Craig

Posted by: VegasRacer Feb 13 2006, 10:16 PM

Ausgezeichnet.

Posted by: rick 918-S Feb 19 2006, 01:06 AM

Nice job Craig. When do you think the final details will be locked? Sandy is bugging me about sending money for the event.

Posted by: boxstr Feb 19 2006, 01:10 AM

Jim Chambers is working on getting the regisration up and running. I will check with him this weekend to get a better idea of the time frame before it is online.
Craig

Posted by: Jeroen Feb 19 2006, 06:08 AM

Forward me all the info you have and I'll put up dedicated event pages (just like I did the years before)
Including an online reg.form etc...
(check http://www.914world.com/events/wcc2005/wcc2005.php for last year's pages)

please send it by e-mail or pm

Posted by: seanery Apr 1 2006, 01:38 PM

I hadn't check in on this in quite a while, just got a PM from Bruth regarding name tags, etc...what has the committee decided upon?

If you would like me to do it, I can get a ballpark for pricing on:
lanyards
2 sided laminated id cards (like the club cards)

If you're going another way that's cool, but those take time and I'll need some lead time if I am to do it.

Posted by: boxstr Apr 4 2006, 10:37 PM

Sean Would you please get a quote on the 2 sided card with lanyard. 150-200 count.
Thank you
Craig

Posted by: seanery Apr 4 2006, 10:55 PM

Do you want logo-printed lanyards with them?
Do you want all of the names pre-printed on the cards?

Posted by: boxstr Apr 4 2006, 10:59 PM

Yes and Yes.
Craig

Posted by: seanery Apr 5 2006, 11:51 AM

This is about the cheapest non-cotton ones I could find. The cotton ones don't hang right since they are so light.

The cost of the lanyards (qty 200) is $407.25 delivered to my zip. The lanyard will have an accessory hoop like the 914club lanyards I did. This lanyard is made of recylced materials and is offered in white only. Printing can be just about whatever color we want. The price includes a 1 color step & repeat print.

I can do the laminated, preprinted ID cards as a sponsorship (instead of stickers). The cards have a value of $600-$1000. When I did the 914club lanyards the original card was figured at $5, the second was $3.

I can't, however, afford to donate the lanyards.


Let me know how you would like to proceed.


Attached image(s)

Posted by: seanery Apr 14 2006, 07:58 PM

If there is no interest please let me know, time is becoming critical for any preprinted materials.

Posted by: boxstr Apr 14 2006, 08:26 PM

Seanery Sorry this is the first I have seen the lanyard. I like them, it is exactly waht I had in mind. Can we get "WCC 2006 PDX" printed on them.
Do you have everyhting you need for the laminated cards?? I am looking at the one from 2005, it is the same as I would like for the 2006 event.
Give me any thoughts or ideas you have.
Thank you
Craig

Posted by: seanery Apr 17 2006, 07:45 PM

Craig, this is what I was thinking for the lanyard. The yellow doesn't read too well from a distance, though.

I'm still working on the card design.


Attached image(s)

Posted by: boxstr Apr 17 2006, 08:05 PM

How about black or red or blue?
Craig

QUOTE(boxstr @ Apr 14 2006, 07:26 PM)

Posted by: seanery Apr 17 2006, 08:09 PM

They can be any color....was just trying to tie the event logo's color with the lanyard...pick a color and I'll go with it.

Posted by: seanery Jun 14 2006, 02:33 PM

There's still a little time left to get these done Craig...pick a color...

Posted by: boxstr Jun 14 2006, 07:21 PM

Hey There you are. I pick black. I don't need 200, I can only use about 60-70.
Thye will be for the registered attendees only.
I can get you a list of the names that I have so far. Maybe some blank extras for the stragglers. I can fill them out by hand??
Thank you
Craig

Posted by: boxstr Jun 14 2006, 07:22 PM

If I can get the lanyards in black and only 60-70 why not just have them shipped to me??
Craig

Posted by: seanery Jun 19 2006, 03:49 PM

Craig,
My vendor has the style shown in qty of 200 or more only. I have asked him what he has in smaller qty's, which is probably still 100 of them. I'll pass on info as I get it.

-sean

Posted by: boxstr Jun 19 2006, 07:31 PM

Sean I will take what I can get if the price is right. I could sell them to the 2007 WCC event chair. If they have the 914club logo. As long as they are not WCC 2006 specific.
Thank you
Craig

QUOTE(seanery @ Jun 19 2006, 02:49 PM)

Posted by: Howard Jun 22 2006, 10:19 AM

Not to stir the pot, but why doesn't the link 'xx days 'til the WCC' open the schedule, list of attendees, sponsors, etc.?

Posted by: boxstr Jun 22 2006, 10:34 AM

Because you probably broke it. The list of sponsors and attnedees is posted everywhere but their. We will get right on it, are you attending??
Craig

Posted by: Howard Jun 22 2006, 10:48 AM

QUOTE(boxstr @ Jun 22 2006, 09:34 AM)