Printable Version of Topic

Posted by: brant Apr 5 2006, 09:52 PM

hey guys...
we gotta do it again.
it was so damn fun last year.
everything about it went GREAT I thought..

I kinda think that 99.99% of what we did last year was right on target.
anybody want to change anything up this year ?

I'm not totally stuck on the dates...
but would really like to shoot for: 9/22-23-24

what does everyone think about that?

brant

Posted by: bmunday Apr 5 2006, 10:03 PM

Ok I'm in Brant, let me know what I can do to help out.
Sounds like a blast..
edited: 4-6-06 at the request of Mr, Shea

Posted by: Eric_Shea Apr 5 2006, 10:36 PM

I PM'd this to Brant (that's B-r-a-n-t) Figured I might as well share it here.

I'm heading down May 24th and I'll see if anything strikes my fancy. One thing we may be doing is the Canyonlands at Night trip. I think it's $50 a head but it's dinner and a cool boat ride. People can opt-in or opt out if that's too rich for their blood. I'll let you know how it turns out.

Posted by: Eric_Shea Apr 5 2006, 10:41 PM

Here's the http://canyonlandsbynight.com/index.htm

Turns out it's Canyonlands by Night and probably around $59 total.

Posted by: VegasRacer Apr 6 2006, 04:04 AM

Let's R-O-C-K. Red Rock that is.


Attached image(s)

Posted by: bmunday Apr 6 2006, 06:55 AM

QUOTE (Eric_Shea @ Apr 5 2006, 08:36 PM)

I PM'd this to Brant (that's B-r-a-n-t) Figured I might as well share it here. I'm heading down May 24th and I'll see if anything strikes my fancy. One thing we may be doing is the Canyonlands at Night trip. I think it's $50 a head but it's dinner and a cool boat ride. People can opt-in or opt out if that's too rich for their blood. I'll let you know how it turns out.

Ha, Ha, funny man.. What do you want after a few beers. I fixed now, so hardy,har,har..

Posted by: Ferg Apr 6 2006, 09:28 AM

Hey this is cool being in the super secret planning place

I too think last year was a hit, and not much if anything needs to be changed.

I will be there the weekend after thanksgiving for a Mtn Bike trip so if I can do anything let me know.

Ferg

Posted by: brant Apr 6 2006, 10:14 AM

QUOTE (Ferg @ Apr 6 2006, 08:28 AM)

Hey this is cool being in the super secret planning place I too think last year was a hit, and not much if anything needs to be changed. I will be there the weekend after thanksgiving for a Mtn Bike trip so if I can do anything let me know. Ferg

thanks giving.... (I think you mean memorial day?)

--------------------------

so is there anything we should do different?

rough ideas (maybe bad)

-change hotel?
-lodging at our dinner spot last year?
-different activities added?
-different driving routes?
-contact our fearless tour guide russ again?
-add to costs, subtract from costs?
-same award catagories?
-help Joe with awards, since he worked his butt off last year?
-John had the river rafting trip from last year?
-make sure that Eric gets a shirt this year, or keep the shirt info secret and exclude him?
-or just keep everything exactly the same?

anybody have ideas?
brant

Posted by: Ferg Apr 6 2006, 11:05 AM

QUOTE (brant @ Apr 6 2006, 08:14 AM)

QUOTE (Ferg @ Apr 6 2006, 08:28 AM) Hey this is cool being in the super secret planning place  :ph34r: I too think last year was a hit, and not much if anything needs to be changed.   I will be there the weekend after thanksgiving for a Mtn Bike trip so if I can do anything let me know. Ferg thanks giving.... (I think you mean memorial day?) -------------------------- so is there anything we should do different? rough ideas (maybe bad) -change hotel? -lodging at our dinner spot last year? -different activities added? -different driving routes? -contact our fearless tour guide russ again? -add to costs, subtract from costs? -same award catagories? -help Joe with awards, since he worked his butt off last year? -John had the river rafting trip from last year? -make sure that Eric gets a shirt this year, or keep the shirt info secret and exclude him? -or just keep everything exactly the same? anybody have ideas? brant

DOH! I meant Easter...

I would like to see more opportunity for some spiritied driving if you know what I mean...

Ferg

Posted by: TROJANMAN Apr 6 2006, 12:57 PM

QUOTE (Ferg @ Apr 6 2006, 09:05 AM)

I would like to see more opportunity for some spiritied driving if you know what I mean... Ferg

mustangs are surely spirited vehicles.

Posted by: BMartin914 Apr 6 2006, 01:03 PM

So is the plan to still do this in Utah, or pick another "Red Rock" destination?

I know we had kicked around the idea of the 4 corners area...

Posted by: VegasRacer Apr 7 2006, 08:57 PM

After everybody headed home last year, I hung out in Moab for an extra day. I met with the charity lady at the place where we had lunch scheduled on the last day. I forget the name of the place, but can look it up. It is right in town, one block off main street. It was not as nice as the river side setting for the dinner the 1st night, but every bit as good as the awards dinner location or the restaurant we had breakfast at on the last day. I think it is a serious option to think about for this year.

I asked the charity lady about hotels. She recommended the http://www.gonzoinn.com/. So, I stopped by to check it out. It is 1 block off of main street, near the Brew Pub where we had the awards banquet. Also, it is right acorss the street from the liquor store. The person at the desk gave me a tour. It is a very nice place. Probably the best in Moab. They have a small banquet / meeting room we could use. I am not sure about the rates, but I expect it will be a little more than the motel we had last year. Still, I think it is worth considering.

A night time dinner cruise or a raft trip sound like fun. I don't have any suggestions, but I can tell you which river rafting company NOT to use.

The drive that some of us took to Dead Horse Point was a very good one. Highly recommended. There was a planned Sunday morning drive to the Canyonlands Overlook that never happened. Maybe we could try to do it this year. I thought the picnic lunch was excellent. I suggest we use the same provider again, if needed. I could drive through Arches National Park 1000 more times and never get tired of the awesome views.

Contacting Russ is an excellent idea. Last year he did not get involved until that last minute. Ask him if he has any good ideas about what we might want to add to our itinerary.

Last item - I will make sure there is at least 1 extra t-shirt available for Eric's hot wife. Maybe a special one that says "I think your 914 is sexy".

Posted by: TROJANMAN Apr 13 2006, 04:54 PM

Hey Guys
I think if everyone can agree on the proposed dates, they should be announced to the rest of the group. this way people can start making summer plans.

Posted by: VegasRacer Apr 14 2006, 11:35 PM

:insert cricket chirping sound here:

Posted by: brant Apr 15 2006, 09:00 AM

ok...
I'll chirp in

I like the dates
(because I have races the week before and after and can't do much else for dates that month)

so I'm a yes vote for the dates.

anybody else care to vote?

if we get majority agreement I think we should announce it as greg suggested.

John how do those dates work for you?

brant

Posted by: VegasRacer Apr 15 2006, 10:28 AM

Sept 22/23/24 is cool with me.
First day of Autumn, Rosh Hashanah and a New Moon for maximum stargazing.

Posted by: Ferg Apr 15 2006, 11:21 PM

QUOTE(VegasRacer @ Apr 15 2006, 09:28 AM)

Posted by: bmunday Apr 16 2006, 07:31 AM

Dates work for me.

Posted by: TROJANMAN Apr 16 2006, 10:01 AM

QUOTE(VegasRacer @ Apr 14 2006, 09:35 PM)

Posted by: brant Apr 16 2006, 10:16 PM

I think we should announce.

Ben,
Eric,
Joe,
anyone else need different dates?

brant

Posted by: VegasRacer Apr 17 2006, 03:40 AM

QUOTE(Ferg @ Apr 15 2006, 10:21 PM)

Posted by: BMartin914 Apr 17 2006, 01:33 PM

Dates work for me.

If we need to get together a planning committee, I'm game.

I agree that most everything worked out real nice last year, and knowing what we know now, I think we can make it even better than last year.

I sure hope so because I have decided to put my resources towards RRC in lieu of the LaJunta event next month, so let's make it worth my while!

If you've got some time Ferg, it might be worthwhile to check out the hotel John had mentioned and see if they might be able to do a group rate and see if they might be able to block out some rooms for those dates. That is probably the first big hurdle we need to tackle. Getting Russell involved early too is probably something we need to do as well.

I would vote for doing maybe the awards banquet at the same spot we had dinner at the first night - that was great!

I am really looking forward to this and looking forward to driving my 914 this year instead of a Jetta!

Posted by: Ferg Apr 17 2006, 02:13 PM

OK, so on my list.

Gonzo Inn (i'll take some pics, and do some talkin)
Picnic area (i'll take pics of any nice locals, by river, shaded ect)

and finally and most important, start looking for a proper car wash in town

Ferg.

Posted by: brant Apr 19 2006, 03:54 PM

dang Ben...
going to miss you at lajunta.
but we will drink a beer for you!

ok.. lets announce the dates guys
that way we can get it into peoples busy calendars before they fill up.

should we start a thread?
brant

Posted by: VegasRacer Apr 20 2006, 03:45 AM

QUOTE(brant @ Apr 19 2006, 02:54 PM)

Posted by: BMartin914 Apr 20 2006, 04:36 PM

QUOTE(brant @ Apr 19 2006, 01:54 PM)

Posted by: Ferg Apr 24 2006, 09:25 AM

QUOTE(VegasRacer @ Apr 20 2006, 01:45 AM)

QUOTE(brant @ Apr 19 2006, 02:54 PM)

ok.. lets announce the dates guys
that way we can get it into peoples busy calendars before they fill up.

should we start a thread?
brant

Sure. Why not. DO IT!

Has anybody contacted Russ yet?

Posted by: TROJANMAN Apr 26 2006, 10:15 AM

I'll check in with the place we had dinner (first night) last year, as a place to stay. I know it will be a few more bucks, but the lady at the desk had told me that they occasionally run off season specials for under $100 a night. Can someone please post the info of who to contact there? (ben?)

has someone started a thread yet?

Posted by: BMartin914 Apr 27 2006, 07:59 PM

The place is called the Red Cliffs Lodge. It would certainly be on the top of my list for accommodations, but I am skeptical of a sub-$100 per night room rate. But if anyone can make it happen Gre...I mean...TROJANMAN can make it happen!

Posted by: TROJANMAN May 3 2006, 10:59 AM

The discounted rate would be $140, but they are booked up for that weekend right now. he said that they do get cancellations though. They even have mini cabins available.

Posted by: brant May 3 2006, 02:25 PM

my gut tells me that because we are catering to a 914 crowd, we should try to keep expenses in line with last year (ie: affordable)

roughly
70 bucks for the event
90 for the hotel
most meals included.

but heck maybe I'm wrong...
what do you all think?

brant

Posted by: VegasRacer May 3 2006, 03:19 PM

I think the $100 barrier is one we do not want to cross.

Entry fee should include as many meals as possible, and still remain under $100. IIRC the only non food item we spent money on last year was to pay Joe a few buck for the awards. Shirts were separate order items. I know some people paid for the printing of the maps out of their own pockets.

Whatever Host Hotel we choose, the price per night should also be under $100. I don't want to scare anybody away.

Whatever we do, some people are still gonna bitch that it cost to much. Gas, food, hotel, etc. do all add up. Even so, I have never heard anybody say that it was not worth every penny after an event was over.

All we can do is make the best choices possible. Anybody is welcome to join the planning committee if they think they have a better idea. I know I will attend, no matter what it cost. All I can say is 'Fuch 'em, if they can't take a joke'.

Posted by: BMartin914 May 3 2006, 03:40 PM

$140 a night is too much money. At that price, I think that it would knock some people out (possibly myself ).

I'm with John in that I think we need to stay under $100 bucks for the entry fee and for the cost of the room (per night).

We did it up pretty good last time as far as meals, etc was concerned, just don't expect that fancy map this time 'round because I no longer have access to that "equipment."

The rooms at the Aarchway Inn were nice, and I had no issues, but I realize that a few folks did, but I would still have no problem doing the Aarchway Inn again this year. It was perfectly acceptable in my opinion.

Posted by: TROJANMAN May 3 2006, 04:14 PM

Archway works for me. the fact that it is not right in town makes for a nice caravan of 20+ cars.

i just called the other place out of curiosity.

Posted by: BMartin914 May 3 2006, 06:31 PM

We can continue to look at other avenues. There are quite a few places to stay in the area, but the Aarchway was pretty accommodating and the amenities weren't too bad either.

Has anybody been able to get a hold of Russell? I forgot what his username is.

Posted by: Ferg Jun 26 2006, 03:42 PM

We should prolly start getting the hotel thing in order soon for reduced rates. When I was there in march, I got the impression that things were starting to get booked for Sept.

Ferg.

Posted by: TROJANMAN Jun 26 2006, 04:17 PM

i think the plan was go full force after the holiday and WCC

let's have a to discuss

Posted by: VegasRacer Jun 26 2006, 05:09 PM

Aren't most of us are going to be at the WCC?
If we can find time in Portland, we could all have a meeting.

Posted by: Jeroen Jun 28 2006, 07:13 PM

let me know if you want/need it for this year...
same if you want changes or have other ideas




Attached image(s)

Posted by: Jeroen Jun 28 2006, 07:14 PM

oh... if you want/need an event info page here on the site (like last year) with online registration form, lemme know too (gimme info on what you want on it)

Posted by: TROJANMAN Jul 5 2006, 01:12 PM

I just got off the phone with The Archway Inn


They have new owners this year and things have been "improved"
all of their renovations should be done by september, including: new carpet, bedding, etc......
their breakfast now includes biscuits and gravy, and eggs (an improvement from last year)
their group rate did go up $10 from last year (it was $80 last year), but i was able to talk her back down to $85 + a 9% tax
She is going to block off 25 rooms for us. We can add more later if necessary.

Our contact is "Candy" and just mention the 914Club
She is also going to give us reserved parking. i am sending her a pic from last year, so she knows where we want to park.

Aarchway Inn - 435-259-2599 - Fax: 435-259-2270 - Toll Free Moab Lodging Reservations: 1-800-341-9359

Posted by: TROJANMAN Jul 5 2006, 01:30 PM

We should probably start a check list (feel free to add and edit)



hotel - DONE

friday afternoon drive - need route
friday night dinner - BBQ at the hotel?

saturday lunch (Greg)
saturday drive - need route
saturday dinner - On the River (B.Martin)

sunday breakfast
i think we can skip a sunday drive

Other Stuff:
Awards
Shirts
Sponsors
Registration Fee

maybe due a sunday morning car show and give the awards away at a group breakfast. this is one way to get the group together one more time before heading home.

Posted by: TROJANMAN Jul 6 2006, 09:48 AM

another idea (to save on cost) is to host a barbecue in the parking lot, or pool area of the hotel on friday night. Friday, because a few people missed last years dinner on the river because they were driving in late. it's a great way to have a meet and greet on the first night also.

i know the hotel has at least one grill available, and if necessary, someone from colorado could probably load one on one of our support vehicles. they have a conference room available if the weather is bad, everyone could drink without having to worry about driving, and we could probably bring a keg or two. We can send GINT to Costco to get the burgers and buns.
More than likely i will be bringing the Expedition, so i will have room for ice chests.

Posted by: brant Jul 7 2006, 03:19 PM

Ok...
My hibernation is over
I'm finally back and will start carrying my weight.

1st: Jeroen,
I would really love and appreciate the opportunity to use that art work again this year if you are willing. I think we should do a shirt or hat or something... so when we figure out the details, I'd really appreciate it!


2nd: also a thank you to Jeroen,
as soon as we nail down the entry fee, I'd love to do an online registration thing again. My wife made me promise to keep my name and address off of the WWW, so I'll figure out the details and definitely be greatful if you help set up the registration page again. (details will come in a week or two)

3rd: Greg,
thanks for doing the hotel foot work.
I'm absolutely certain we are going to need some type of box lunch again.
you don't have to... but if your willing do you want to call them again?

4th: I guess since all of the folk are playing and having fun at the WWC those of us that are still around can snag all of the jobs we want in their absence....
lol... anyways... Ben, would you be willing to call the river place that we had friday dinner at last year. I'm really thinking that we should go there for saturday dinner instead this time around. If they are not booked solid can you set up the reservation. If its something you really don't want to do let me know. I can't say for certain how many we would bring, but I'll bet its at least 25-30

5th: I think I had better take a job.
I'm happy to do registration again, and coordinate the applications, money stuff.
I'll be honest, I really don't care to solicit the prizes this time around... but I don't know if anyone else is up for that?

6th: Greg again. Man! I love the Bbque Idea! I shouldn't be a dictator. We can see what others think.. but I love it! It seems to me that we could buy beer with the money we saved on a restaurant. Plus, its casual and promotes chatting... It also might help us keep our total entry fee the same or even lower. I love it! Maybe Russ even has a gas grill that he would bring over and save us from trailering one out of state?

Speaking of Russ
I went through the old thread and got his contact info.
I just sent him an email and invited him over hear to the planning thread.

Posted by: BMartin914 Jul 9 2006, 10:57 AM

Yes Brant. I will make the res. for Sat night at the Red Cliffs Lodge. Not a problem.

If Brant doesn't want to be a dicatator I will. I can't believe I'm saying this, but Greg has a...well...GREAT idea! BBQ at the hotel on Friday night would not only save $$$, but for all of Greg's aformentioned reasons is perfect. I would say the decision has been made.

Posted by: bmunday Jul 10 2006, 09:26 AM

QUOTE(BMartin914 @ Jul 9 2006, 08:57 AM)

Posted by: brant Jul 10 2006, 10:04 AM

feels like we are rolling now.
Brian, we left colorado as a group at 4am (or some such time) and caravan'd there friday morning...

Also, Brian has graciously offered to help out with door prize solicitation.
if anyone wants to give him a hand.. I imagine he would be happy for the help.

our task list is getting better:
---------------------------------------------
hotel - DONE
saturday lunch -DONE
saturday dinner - On the River DONE
Registration- DONE

friday night dinner BBQ at the hotel- Only needs shopping and details

friday afternoon drive - need route
saturday drive - need route
sunday breakfast?

Awards
Shirts
Fee
map?

feels like were half way there!
brant

Posted by: bmunday Jul 10 2006, 10:23 AM

QUOTE(brant @ Jul 10 2006, 08:04 AM)

Posted by: TROJANMAN Jul 10 2006, 12:36 PM

john (vegasracer) has always done a great job with shirts in the past.
not sure about hats
brian, why don't you some research on a license plate frame (shouldbe cheaper than a plate, and maybe we can include with the registration fee.

maybe something like:

Red Rocks Classic 2006

914's Rock

Or maybe a custom license plate (plastic, like the dealers use)
i would plan on a run of 50. we could probably sell leftoves on the club site.

Posted by: bmunday Jul 10 2006, 12:48 PM

QUOTE(TROJANMAN @ Jul 10 2006, 10:36 AM)

Posted by: brant Jul 10 2006, 01:48 PM

I doubt John is back home yet, nor had time to log on.
(John you have first dibs.. 1st say about what you do or don't want to do)

I will add that if we need another resource there is a lady here local doing custom embroidery.

I doubt she could do a detailed image, but I could ask if people wanted a simple image. I imagine since were tryting to keep costs down that we will probably only be able to get 1: had, shirt, liscense plate

not trying to compete with john but I can research my source if John wants out of the T-shirt business


brant

Posted by: bmunday Jul 10 2006, 02:53 PM

QUOTE(brant @ Jul 10 2006, 08:04 AM)

Posted by: brant Jul 11 2006, 09:53 PM

Brian,

man thanks a ton for taking over..
your doing an excellent job too.

and additionally I got a note from mike (dr. evil)
add 1 or perhaps a couple of CV bolt kits to the list of prizes...

coooll....


brant

Posted by: bmunday Jul 12 2006, 08:30 AM

Brant,

Thanks, glad I'm glad that I can help. I
It's the least I can do, when so many have helped me ...

Posted by: BMartin914 Jul 12 2006, 09:30 AM

Uh oh! Munday's got the password.

I will get on the reservations for the Red Cliffs Lodge this week...

Posted by: TROJANMAN Jul 12 2006, 10:01 AM

let's try and get prices back sooner than later, so that we can come up with a registration fee and have it announced.

scenic drives and other stuff can be planned later.

Posted by: bmunday Jul 12 2006, 10:47 AM

QUOTE(BMartin914 @ Jul 12 2006, 07:30 AM)

Uh oh! Munday's got the password.

I will get on the reservations for the Red Cliffs Lodge this week...

Posted by: bmunday Jul 12 2006, 10:49 AM

Oh I forgot..
I talked with Craig, CAMP 914...

He told me the Lic plates for WCC are about $11.00 each.. Good price, what you guy's think? I will call and verify for the smaller run...

Posted by: bmunday Jul 12 2006, 11:56 AM

Just got off the phone with Craig CAMP914.. "Nice Guy"
Asking for some advice, what we might watch out for yada,yada,yada...

He told me in the next few weeks he would also be sending some things our way, goodies, door prize, etc.


Some questions I have, perhaps you guy's might already have thought about or taken care of..

Do we have an entry form done up?

Can we get a price figured outso we can get this announced and nailed? Then we can list a cut off date to register, so we can plan the amount of food etc...

Trophies, I don't know how you guys did this last year, but are these made by hand, (someone in the group) or bought? If done by hand, can we find some scrap 914 parts and we can make them up?

How are we going to handle lunch? everyone fend for themselves, or do we cost that in to the entry fee, and maybe have the hotel or local restraunt make some brown bags?

Sorry to go on a tangent, hope I didn't step on anyone's toes.....
I know you have jobs, and since I had the time, I just thought I would mention a few things....
Ok done now....

Posted by: brant Jul 12 2006, 01:20 PM

Brian,

your enthusiam is wonderful.
speaks well of your personality also.

I think Joe worked his butt off last year on awards.
don't know if he or anyone is willing to work that hard again.

agree that door prizes are a big hurdle yet.
and T-shirts or something also.

however we should be able to start registration soon without those 2 details in place. All we need to know is the total cost.

What is everyone thinking cost wise?
-Bbque ($15 a person with beer? or perhaps as little as 10$ each?)
-Saturday dinner will probably be $25-ish
-box lunch roughly $10each
-figure $5 from each entry towards awards or misc.
-and another $5 for charity

I'm guessing that roughly we need 70$ total again
maybe less? (maybe 65$?)

what else am I forgetting gang?
I must be leaving something out?
brant

Posted by: bmunday Jul 12 2006, 01:30 PM

QUOTE(brant @ Jul 12 2006, 11:20 AM)

Posted by: TROJANMAN Jul 12 2006, 02:48 PM

let's do something like $69

Posted by: bmunday Jul 12 2006, 03:14 PM

QUOTE(TROJANMAN @ Jul 12 2006, 12:48 PM)

let's do something like $69

Posted by: brant Jul 12 2006, 04:56 PM

Brian,

I'm not certain.. but I'm guessing that Jeff (Jsteel) will not make it.
he is having a tough spot right now and I'm guessing not a lot of extra $$ for fun trips. (hope I'm wrong though)

Posted by: bmunday Jul 12 2006, 09:21 PM

QUOTE(brant @ Jul 12 2006, 02:56 PM)

Posted by: brant Jul 12 2006, 09:57 PM

QUOTE(bmunday @ Jul 12 2006, 09:21 PM)

QUOTE(brant @ Jul 12 2006, 02:56 PM)

Brian,

I'm not certain.. but I'm guessing that Jeff (Jsteel) will not make it.
he is having a tough spot right now and I'm guessing not a lot of extra $$ for fun trips. (hope I'm wrong though)

Oh ok I will remove him. I thought he said he was coming. No biggie.

Posted by: bmunday Jul 13 2006, 07:26 AM

QUOTE(brant @ Jul 12 2006, 07:57 PM)

QUOTE(bmunday @ Jul 12 2006, 09:21 PM)

QUOTE(brant @ Jul 12 2006, 02:56 PM)

Brian,

I'm not certain.. but I'm guessing that Jeff (Jsteel) will not make it.
he is having a tough spot right now and I'm guessing not a lot of extra $$ for fun trips. (hope I'm wrong though)

Oh ok I will remove him. I thought he said he was coming. No biggie.

I think he had a blast last year..
and I sure would like him to come (nice guy!)

but perhaps email him and ask him..
(I'm guessing he is a maybe, just because of the "very unfortunate situation" he is in right now.

also I like the list idea.
my dad will come so I will be #2

I think we need to email the other planners and get their input.. john, joe, eric

I'm feeling like we have a ton of momentum going today, because people had such a fun time at WWC. I thin we should nail down and open the registration before people's enthusiasm wears off. Seems like the 70$ fee is going to be about right. Has anyone thought of anything else we should account for? I doubt without the basically free labor we had last year that our awards will be anywhere near as nice... but we can probably still go cheap and get it done.

we can do kids for free again and they buy their own food. We can use some of the extra money to purchase their box lunches and water for free.

so I'm feeling that 70 is close for every meal eating adult.

ben any update on the river place and their price?

greg any update on the box lunch place and their price?

lets nail down the prices and open the registration

brant

Posted by: BMartin914 Jul 13 2006, 08:14 AM

Ok...Last year, I think we had 27 total attendees. This year we are already up to 40.

What do we what to guess is a final number for this year?

I was going to call the lodge today and reserve the space and hammer out the details there, but I am beginning to become concerned if they can fit a group of this size. We may need to use both the upper and lower patios to accommodate everyone.

Should I tell them 50 people, 60?

Let me know what you think boys and I will get this taken care of - it was the highlight of last years event IMO.

Posted by: bmunday Jul 13 2006, 08:35 AM

QUOTE(BMartin914 @ Jul 13 2006, 06:14 AM)

Posted by: TROJANMAN Jul 13 2006, 09:24 AM

BEN,
i know they have anotehr group staying there at the same time we will be there, because the lodge had no vacancies for that weekend. So it might be a good idea to call and reserve something now. I would guess 50 is a good number by my count.

Posted by: BMartin914 Jul 13 2006, 09:47 AM

It appears as if they have 2 other groups STAYING at the lodge at the same time, but Sandy (guest relations person) thinks that we are ok, but she is double-checking to be sure...

What time do we want this shindig to get underway? 6:00 PM? 7?

Posted by: TROJANMAN Jul 13 2006, 09:55 AM

Ben - Schedule the Dinner for Sunset

Friday Night:

The hotel is going to provide tables and chairs for 50 in their courtyard.

She said we are OK to "bootleg" a keg or two in, but that we are the ones "responsible" for doing so.

The courtyard is located below the pool area and has 2 BBQ's

Only 7 rooms have been reserved so far.


Attached image(s)

Posted by: BMartin914 Jul 13 2006, 10:22 AM

QUOTE(TROJANMAN @ Jul 13 2006, 07:55 AM)

Posted by: bmunday Jul 13 2006, 10:24 AM

What about the little kids? Isn't that kinda late for them to eat? Maybe 7:00? Can always grill for the kids, and then for the adults later...

Posted by: BMartin914 Jul 13 2006, 10:55 AM

I liked last year,the sun was setting while we ate - it was great...

When is Eric's daughter's B-Day? Is it the 23rd?

Might have to put a little something together again for her if it is...

Posted by: bmunday Jul 13 2006, 11:04 AM

QUOTE(BMartin914 @ Jul 13 2006, 08:55 AM)

I liked last year,the sun was setting while we ate - it was great...

When is Eric's daughter's B-Day? Is it the 23rd?

Might have to put a little something together again for her if it is...

Posted by: BMartin914 Jul 13 2006, 11:33 AM

We're all set!

Dinner at the Red Cliffs Lodge September 23rd, (tentatively) 6 PM for between 50 and 60 people.

Dinner is 18.00 per person plus tax and tip. For those bringing their munchkins, munchkins under 10 eat for half price.

Same dinner set-up as last year.

That's about it, better make those hotel reservations...

Greg: Are we planning on doing the wraps again this year for lunch on Saturday? You did a bang-up job with those last year!

Posted by: BMartin914 Jul 13 2006, 11:54 AM

She said that last year we booked for 6, so I went ahead and said to schedule us for then. It is not a big deal if we want to eat later, just have to let them know a couple of days in advance.

I'll look into their 3 and under policy.

Posted by: bmunday Jul 13 2006, 12:27 PM

QUOTE(BMartin914 @ Jul 13 2006, 09:54 AM)

Posted by: BMartin914 Jul 13 2006, 12:55 PM

QUOTE(bmunday @ Jul 13 2006, 10:27 AM)

QUOTE(BMartin914 @ Jul 13 2006, 09:54 AM)

She said that last year we booked for 6, so I went ahead and said to schedule us for then. It is not a big deal if we want to eat later, just have to let them know a couple of days in advance.

I'll look into their 3 and under policy.

I will be sure to throw in an extra jacket...
Ben Martin

aka "The Guy That Gets Cold Easily"
Will I have a jacket in Moab? You bet I will!

Posted by: bmunday Jul 13 2006, 01:11 PM

QUOTE(BMartin914 @ Jul 13 2006, 10:55 AM)

QUOTE(bmunday @ Jul 13 2006, 10:27 AM)

QUOTE(BMartin914 @ Jul 13 2006, 09:54 AM)

She said that last year we booked for 6, so I went ahead and said to schedule us for then. It is not a big deal if we want to eat later, just have to let them know a couple of days in advance.

I'll look into their 3 and under policy.

I will be sure to throw in an extra jacket...
Ben Martin

aka "The Guy That Gets Cold Easily"
Will I have a jacket in Moab? You bet I will!

Thanks Brian.

Posted by: BMartin914 Jul 13 2006, 02:01 PM

I think Joe O'Brien bought the CF lids for his car from a place in the Springs. For some reason I recall a "GT" in the name.

Same place.

Posted by: brant Jul 13 2006, 05:22 PM

GT racing is owned by Hank Godrenson.
he is a good guy.
he sponsors lots of PCA racing events.

he is a really good guy with a bunch of amazing cars (plus a very fast racer too)

brant

Posted by: bmunday Jul 13 2006, 06:17 PM

QUOTE(TROJANMAN @ Jul 13 2006, 03:33 PM)

QUOTE(brant @ Jul 13 2006, 03:22 PM)

GT racing is owned by Hank Godrenson.
he is a good guy.
he sponsors lots of PCA racing events.

he is a really good guy with a bunch of amazing cars (plus a very fast racer too)

brant

that's all great.
but does he put out ?

Posted by: brant Jul 13 2006, 09:56 PM

wow..
the event continues to grow.
nice job guys...


so last year we started out bigger and then shrunk to the 28# number
I'm guessing we will likely shrink a little again before its said and done.

still if we can get to 50 then we will still be at 40 with the drop outs.

good job guys!

regarding driving routes.
russel contacted me.
I gave him the password, but I don't think he made it into the planning thread.
I'll send it to him again with a link.
also, I'll cut/paste his note.
please email him direct if he doesn't make it into the planning thread right away.
(I don't think he is completely savey with the ins-outs of the bbs)
----------------------------

> Hi, my schedule looks good for participating in the event. Please contact me if you need any on-site help with reservations etc. My regular e-mail is moabdallas@yahoo.com.
>
> Some thoughts about the drives.
>
> Friday
>
> Needles Overlook -- about 120 miles round trip from Moab. South from Moab on U.S. 191 for 32 miles and then 25 miles NW on a paved BLM road. Not much in the way of turns, but a nice view at the end comparable to Dead Horse Point.
> Newspaper Rock / Needles District of Canyonlands National Park. South from Moab on U.S 191 for about 40 miles then west down Indian Creek Canyon to Newspaper Rock on Highway 211 and then into Canyonlands National Park (about 30 miles on 211. This route has native American Rock Art, a very pretty canyon with some turns, and a beautiful scenic drive within the National Park. This drive could be extended and turned into a partial loop by first going to Monticello and then taking a twistee drive up into the National Forest and then dropping down to the head of Indian Creek Canyon before going to the Needles.
>
> Saturday
> Island in the Sky District of Canyonlands National Park --We could skip Deadhorse Point and go to Grand View Point, the Green River Overlook, and the drive to Upheaval Dome. Some of us did part of this drive last year. The entry fee to Canyonlands lasts for 3 days so people could do both the Needles and the Island park drives and pay only once.
>
> Arches National Park -- This route could be done as an evening drive after going out to the Island and then we would be in good position to go out to Red Cliffs for Dinner on Saturday.
>
> It would help me to know how much time we will have Friday and Saturday for drives. I can do some pre-running down south to get some time estimates.
>
> Another idea. I have a new female friend who drives a Spitfire. She has participated in a lot of east coast rallys. Would anyone be interested in a rally type drive or is the group all about going together and stopping for photos of the cars in scenic places.
> moab914 aka Russ

Posted by: BMartin914 Jul 13 2006, 10:12 PM

Allright boys,

Red Cliffs Lodge just sent me a contract to hold the reservation (we did not have to do this last year). They want a $500 deposit (non-refundable) either a check or MO or a credit card.

I am sure as hell in no position to write a check for that amount, so anyone of you rich fellas wanna volunteer your scrilla?

Posted by: brant Jul 13 2006, 10:19 PM

ben,

before we cough up the 500 are we locked into a certain number of people
I'm just worried if we schedule for the 60, and only get 34 then what....

does the contract give us a deadline to get the exact number and some flexibility up until that deadline?

I'm ok with opening registration and using the $ from registration if we can have a month to lock in the dinner numbers.

brant

Posted by: BMartin914 Jul 13 2006, 10:44 PM

It doesn't lock us in at 60, it only holds the area. I guess it gives you a reason to show up...

I'm sure that if we only ended up with 34, the $500 would be applied to the final bill.

I will call her back and see how much time we have to get the contract back.

Posted by: TROJANMAN Jul 13 2006, 11:13 PM

QUOTE(BMartin914 @ Jul 13 2006, 08:44 PM)

Posted by: brant Jul 13 2006, 11:19 PM

greg...
one more thing.

regarding the price of 69 versus 70

I was going to go with 69

then I thought about how hard it would be to add up 69 x 34

and I realized that I like to do math in my head... and 70 is a nice round number to use.

so I'm leaning towards 70 and avoiding calculators....

"2000 zero zero, parties over its out of time...... tonight I'm going to party like its 19-9-9"


(yes I have been drinking)

brant

Posted by: brant Jul 13 2006, 11:33 PM

QUOTE(TROJANMAN @ Jul 13 2006, 11:23 PM)

that's easy to do in your head...........
take 69x3 = 207 add a 0 , 2070 then add 207+69 = 2346

Posted by: bmunday Jul 14 2006, 06:37 AM

$69.00 - $70.00
What about the registration???? The sooner it's posted the better.....
I think we shold have the thread nailed, so it's easy for people to find....

Posted by: BMartin914 Jul 14 2006, 09:21 AM

QUOTE(TROJANMAN @ Jul 13 2006, 09:13 PM)

QUOTE(BMartin914 @ Jul 13 2006, 08:44 PM)

It doesn't lock us in at 60, it only holds the area. I guess it gives you a reason to show up...

I'm sure that if we only ended up with 34, the $500 would be applied to the final bill.

I will call her back and see how much time we have to get the contract back.

ben,
if you want, i can give them a call tomorrow. just email me their contact info.

Posted by: TROJANMAN Jul 14 2006, 11:41 AM

$500 IS WAIVED.

Ben, sign the contract and make a note that $500 is waived by Sandy, then send it back.

Just make sure we get her a final head count 2 weeks prior to the dinner.

Posted by: BMartin914 Jul 14 2006, 12:31 PM

QUOTE(TROJANMAN @ Jul 14 2006, 09:41 AM)

Posted by: bmunday Jul 14 2006, 03:02 PM

QUOTE(TROJANMAN @ Jul 14 2006, 09:41 AM)

Posted by: bmunday Jul 14 2006, 03:03 PM

QUOTE(TROJANMAN @ Jul 14 2006, 10:32 AM)

QUOTE(bmunday @ Jul 14 2006, 04:37 AM)

$69.00 - $70.00
What about the registration???? The sooner it's posted the better.....
I think we shold have the thread nailed, so it's easy for people to find....

too early to nail it. bumping it gives it more exposure.

$69.99

Brant can still use 70 as a multiplication factor, but now he will just need to subtract 25-50 cents in his head.

Posted by: Aaron Cox Jul 14 2006, 06:54 PM

you guys have been busy

Posted by: bmunday Jul 15 2006, 07:46 AM

QUOTE(Aaron Cox @ Jul 14 2006, 04:54 PM)

you guys have been busy

Posted by: bmunday Jul 16 2006, 10:51 AM

QUOTE(TROJANMAN @ Jul 15 2006, 08:17 AM)

Posted by: TROJANMAN Jul 17 2006, 10:44 AM

AWARDS - Let's get these lined up, so we can get started on plaques.

I suggest 4 or 5 awards this year. Feel free to add, subtract or rename as necessary:

1. Best non NARP - Award for Best NARP that is not a 914
2. Golden WheelBarrow - Award for best Diamond in the Rough
3. Transsexual Award - Award for Best 914 conversion
4. Best In Show
5. Viagra Award (We'll have to come up with a creative reason to give this to one of the old guys)
6. Salesman of the Year (Ferg deserves his own award)

Posted by: Jeroen Jul 17 2006, 12:35 PM

Looks like you guys been bussy!

Brant, I got your PM's
As promissed, I will set up the registration page / form

Can you guys please check last year's pages
http://www.914world.com/events/rrc2005/rrc2005.php

I need similar info to set up this year's pages
- schedule
- hotel info
- registration info (what's included and what's not)
- sponsors
- anything else you'd like to add
- registration deadline

I don't have time/energy to dig through 6 pages of posts in this (and other) threads with the risk of still gathering the wrong info, so...
Please e-mail or PM me the info I need and I will set up them pages

Posted by: Jeroen Jul 17 2006, 01:06 PM

Hey guys,
I just talked this over with the admin team
we'll be sending you some of the new 914club grillbadges to give away as raffle prizes (or what ever)

they should be ready in time

Posted by: TROJANMAN Jul 17 2006, 01:10 PM

QUOTE(Jeroen @ Jul 17 2006, 11:06 AM)

Posted by: Jeroen Jul 17 2006, 01:37 PM

yes there is...
contact Brad, he should be able to ship it to you

Posted by: TROJANMAN Jul 17 2006, 01:54 PM

QUOTE(Jeroen @ Jul 17 2006, 11:37 AM)

Posted by: bmunday Jul 17 2006, 01:57 PM

I hope I don't piss anyone off, but can I suggest we change the t-shirt from last year?
Same logo, it;s very cool, but perhaps a plain white t-shirt wih the logo on the front and the back (Same as last year), with maybe the 914world.com and teener logo on the left sleeve? I'm just not a big fan of baseball t-shirts... If the general vote iis for the same style I will sht the hell up......

Posted by: Jeroen Jul 17 2006, 02:13 PM

remind Brad to send it to you
he tends to forget schtuff like that
they're using the banner at the German AutoFest in Ventura 8/9/10 sept
but it's available after that, so send him another PM by then

Posted by: TROJANMAN Jul 17 2006, 02:21 PM

QUOTE(Jeroen @ Jul 17 2006, 12:13 PM)

remind Brad to send it to you
he tends to forget schtuff like that
they're using the banner at the German AutoFest in Ventura 8/9/10 sept
but it's available after that, so send him another PM by then

Posted by: bmunday Jul 17 2006, 02:45 PM

QUOTE(TROJANMAN @ Jul 17 2006, 12:21 PM)

QUOTE(Jeroen @ Jul 17 2006, 12:13 PM)

remind Brad to send it to you
he tends to forget schtuff like that
they're using the banner at the German AutoFest in Ventura 8/9/10 sept
but it's available after that, so send him another PM by then

thanks yaroon. we've already pm'd back and forth.

brian, shut the hell up

Posted by: BMartin914 Jul 17 2006, 04:06 PM

QUOTE(bmunday @ Jul 17 2006, 12:45 PM)

QUOTE(TROJANMAN @ Jul 17 2006, 12:21 PM)

QUOTE(Jeroen @ Jul 17 2006, 12:13 PM)

remind Brad to send it to you
he tends to forget schtuff like that
they're using the banner at the German AutoFest in Ventura 8/9/10 sept
but it's available after that, so send him another PM by then

thanks yaroon. we've already pm'd back and forth.

brian, shut the hell up

Love, can you feel it? I'm feelin it....

Posted by: bmunday Jul 17 2006, 04:12 PM

QUOTE(BMartin914 @ Jul 17 2006, 02:06 PM)

QUOTE(bmunday @ Jul 17 2006, 12:45 PM)

QUOTE(TROJANMAN @ Jul 17 2006, 12:21 PM)

QUOTE(Jeroen @ Jul 17 2006, 12:13 PM)

remind Brad to send it to you
he tends to forget schtuff like that
they're using the banner at the German AutoFest in Ventura 8/9/10 sept
but it's available after that, so send him another PM by then

thanks yaroon. we've already pm'd back and forth.

brian, shut the hell up

Love, can you feel it? I'm feelin it....

Greg sounded like he wasn't in the best of moods...we'll chalk it up to that.

I agree with you Brian. I liked the shirt design, but 3/4 sleeves just tend to bug me. Maybe cause I don't wear them that much, but I always want to push them up or pull them down...

Anyway, a plain t-shirt may also be more cost-effective. I do think we should have shirts made up though.

Posted by: bmunday Jul 17 2006, 06:51 PM

FYI: Spunone in California has kindly donated a set of gauge trim rings..
You might recall I boughta set of these from him last month, as have a few of the other people from the club. Picture below...

Also got a confirmation fomr "Z" aka (*) (*) aka, No Bad Days Graphics has committed to donating as well...


Attached thumbnail(s)

Posted by: Eric_Shea Jul 17 2006, 08:48 PM

Brant... what's up?

I read a few pages but didn't see anything obvious other than the fact that you guys have a lot of this nailed, both Brian and Ben should shut the hell up and Aaron should be banned.

I posted to the thread that myself, Waide's wife, Ron's wife Laura (my new son-in-law SLITS) and the birthday girl will be in attendance. Fair warning. Jack-coo-zee suite reserved.

Posted by: bmunday Jul 17 2006, 09:19 PM

QUOTE(Eric_Shea @ Jul 17 2006, 06:48 PM)

Brant... what's up?

I read a few pages but didn't see anything obvious other than the fact that you guys have a lot of this nailed, both Brian and Ben should shut the hell up and Aaron should be banned.

I posted to the thread that myself, Waide's wife, Ron's wife Laura (my new son-in-law SLITS) and the birthday girl will be in attendance. Fair warning. Jack-coo-zee suite reserved.

Posted by: brant Jul 17 2006, 10:31 PM

QUOTE(Jeroen @ Jul 17 2006, 12:35 PM)

Posted by: brant Jul 17 2006, 10:54 PM

Ok...
time to get some shit done.
I have jobs for everyone (if there is going to be a mutany, then so be it)
PLEASE PROOF READ THE INFO IN THE ABOVE POST AND WE WILL MODIFY AS NECESSARY....

Ok..
#1 who is willing to purchase friday dinner? This will include coordinating with Russell so we can borrow a 2nd Bbque to cook on. (we could buy burgers and chicken in Moab at the grocery store?) This volunteer will need to think of everything including: food, sides, utensils, plates, bbque supplies, a keg or lots of cheap outlet store colorado beer, and dessert.

#2 who is willing to find us a charity to donate to, and arrange that contact so we can drop off money? We need a weblink if available so that we can show the guys where their money is going.

#3 who is willing to take over T-shirs. I have to agree that I prefer either full short, or full long sleeve (legal for DE) but hey... its none of my business, If I don't volunteer for it. I believe that we can use Jeroen's artwork, so its a mater of finding a place and getting them reasonably. As a back up, I have an embroider that can do simple stuff (not the nice logo)

#4 Maps, contacts, and routes.... who is willing? I don't think there is any chance we can re-create Ben's beautiful maps from last year... but hey the route is not really nailed down anyways. My thoughts are to go simple. Maybe a contact sheet with the hotel, emergency cell phone numbers, the restaurant contact info.
(if we want to get fancy, then a road map of the area, but this wouldn't have to be mandatory)

#5 sponsor list. Brian you come to mind since you know the details. Can we have a list of the sponsors? I can do registration packets if people want with the list inside. Also, guys we need to generate pictures and a list of what and whom each sponsor item goes to for thanking them afterwards. (thank you letters brian?)

#6 do people want a gift item inside of registration packets? If so, what is it? Last year we did donated decals from Seanery. do we want to buy something this year or are any of the sponsors willing to put forth this large of a number of items? (50?)

#7 awards. Greg, I agree with your thoughts. Joe did a kick butt job last year. but we could down size it. We need someone to take charge and decide on categories as well as items. If we use teener parts, then locate, designate, and engrave. PLUS WE NEED BALLOTS... DON'T FORGET BALLOTS.
(Greg, did you volunteer... bueller... bueller.. anyone?)

#8 Eric. your daughter's birthday.
how about a "party" at the bbque?
Eric, do you want to grab the supplies?
(perhaps we order a large 914 cake and a small B-day cake?)

#9 In case you didn't read above.
I increased the fee by 5$. I'm thinking that we need to use 10$ from the fee to pay for the park pass. I'll go ahead and coordinate that and work with russell on the amounts.

What else gang...
any other thoughts?

brant

Posted by: TROJANMAN Jul 17 2006, 11:57 PM

brant,
#1 COSTCO (we'll shop in denver and pack ice chests)
did you miss the post about the hotel having 2 bbq's?

#2 I say we use the same charity as last year (john met with someone their, i am sure he could call them for us. john?)

#3 John's back in town, and offered to help in a pm he sent me. he just needs a couple of days to get caught up

#4 russell provided some nice maps last year..(that i think he designed for BLM)

#5 BRian

#6 Brian is working on license plates ( I Think)

#7 ok

#8 eric...........

i think we're set (for the most part)

Posted by: Jeroen Jul 18 2006, 04:01 AM

Brant, thanks for gathering/posting the info I needed
I'll get cranking on it and will post results for you guys to proofread / test a.s.a.p.

Posted by: bmunday Jul 18 2006, 06:27 AM

QUOTE(brant @ Jul 17 2006, 08:54 PM)

Posted by: Jeroen Jul 18 2006, 07:02 AM

IIRC, John Petersen (VegasRacer) did them last year...

Posted by: brant Jul 18 2006, 09:03 AM

QUOTE(TROJANMAN @ Jul 17 2006, 11:57 PM)

Posted by: brant Jul 18 2006, 09:28 AM

Brian,

I've seen the list updates.
what I was referring to was would you give all of that info to Jeroen in an email so he can utilize it on the web page for the event.

would you be responsible for updating him as the info changes

would you also print out something we can put into registration packets to identify all of the sponsors. (last year I printed a simple 8x11 sheet with little pictures of each of their logo's, names, address', and phone numbers

Last year we did not buy anyone t-shirts. and we did not give anyone free entry to the event. We decided that if one person got something, then they would all need to be treated equally. I felt bad about this and I know that both Eric and Z wanted a T-shirt. But it would have taken charity money away. and it seemed that the event ran on a shoe string budget with no "extra" funds anywhere. Since the T-shirts are not a part of the registration, but in fact cost extra it makes it even harder to justify.

last year we kept T-shirts seperate so they would have no effect upon the entry fee either way.

Regarding money in general. So our tours are going to cost the entry fee into the national parks. This means 10$ more from the entry fee is already spent. This basically leaves us nothing extra again. If we do anything inside of registration, it is going to have to be something cheap at 5$ or less I'm guessing. I may be worrying about money too much, but I certainly won't be in a situation where we come up short and have to cough up a hundred bucks extra of our own money to cover something. It looks like charity money is all that is left and if we spend it on non-subsidized gifts or liscense plates then we have no charity money.

I agree.. we need to post the entry fee.
I need to hear a final committment from those spending money.
-Greg, did you finalize the box lunch price?
-Greg, are you willing to take over the bbque planning and make sure it fits within a 15$ (max) budget per person?
-has anyone committed to doing door prizes. Can we guarantee that this will be kept to approximately a 75$ budget?
-ben, are we locked in at the $ for the dinner?

once the above questions are answered we can announce the fee.

Posted by: brant Jul 18 2006, 09:31 AM

QUOTE(Jeroen @ Jul 18 2006, 04:01 AM)

Posted by: brant Jul 18 2006, 09:34 AM

I can committ to #2, #4, and #9, as well as registration and packets.
(I'd love a sponsor flyer to stuff in the packets though)

brant

Posted by: bmunday Jul 18 2006, 10:18 AM

QUOTE(brant @ Jul 18 2006, 07:28 AM)

Posted by: BMartin914 Jul 18 2006, 01:12 PM

The dinner price is final. It can be added to the registration fee.

Posted by: TROJANMAN Jul 18 2006, 04:10 PM

I just spoke with Craig from Camp 914. He is generously donating some name tag lanyards for our goody bags. He had 100 left overs. They will say WCC on the rope, but who cares. I'll PM Sean and see if he can make us some name tags.

Posted by: brant Jul 18 2006, 09:54 PM

Jeroen,
I think we need to pull the "national park admission" from the included items and move it to the Not included items on the web page info.

I'm feeling like we may not have enough $ to swing it, so rather than raise the fee that much we can just make this a responsibility of the participants


All,
speaking of money.. had a long talk with brian today about money and my fears that we are going to run out of it. Then followed that with a long talk with greg who calmed me down some... One of the ideas was whether we needed to raise the registration fee from 75 to 80?

I'll let people put their 2cents in and go with the group.

All,
Greg had info that John may be willing to cover the T-shirt stuff yet.

So, regarding items to be done or speerheaded.
I think awards are the big one that's left to concour.
I started a seperate thread in order to brain storm it.
any chance that ferg or eric might want that responsibility?

brant

Posted by: bmunday Jul 19 2006, 06:17 AM

It's only my opinion, but I think increasing the fee to $80.00 makes sense.

There are always things that are missed or forgotten, and I can't imagine that anyone is interested in forking out an additional $50.00 - $100.00 + to cover those items. By simply increasing the fee an extra $5, we can hopefully eliminate that problem...


On a side note,I was turned on to a place on line that does stickers. Based on the information on the web page, they look real affordable. I have sent them over a jpeg of the RRC Logo witha requested quote, if it is as cheap as it appears, I will pay for the stickers. 1 week turn.... Will advise.

Brian

Posted by: BMartin914 Jul 19 2006, 09:15 AM

I guess I'm confused by Brant's distress...

Where is all of the money going? I see $43 dollars so far (per person) for the bbq, RCL dinner on sat and $10 for the lunch (assuming it remains the same as last time).

So what are the other expenses that are causing Brant to go into a fetal position?

I believe we kicked Joe O. some $ for the awards last year and the only "freebie" in the reg. packets was the sticker. Shirts were your responsibility if you wanted one...

I guess I need to see a tally of all of these costs to be on the same page. Food seems to be about it unless I'm missing something. Which I must be.

Posted by: bmunday Jul 19 2006, 09:46 AM

QUOTE(BMartin914 @ Jul 19 2006, 07:15 AM)

Posted by: bmunday Jul 19 2006, 09:51 AM

On a good note.
I found a place that can do the license plates, or plate frames.
I the plates aremade of plastic, cutting down the cost, well below the initial $10.50 that the guy's from WCC paid. It's a heavy gauge plastic according to the sales gal.
QUote below. The logo would cover the entire plate. I have here working on a quote for the license plate frame,will advise when I get that, should be soon.

Since some e-mail systems have trouble printing pictures, a copy of this e-mail has been attached in a printer friendly format.




Hi Brian!

We have a minimum order of 100 pieces for the license plates.


Thanks,

Ainna Fathi
ainna.fathi@branders.com
Branders.com
1850 Gateway Drive, #400
San Mateo, CA 94404
Fax: 650-350-7509

PPAI Gold award winner for 2006!
(Promotional Products Association International)





EZ Quote - Quote # 164272922 expires 08/18/06

Zoom Product name: License Frame Insert - .060 mil Polystyrene Insert
Product SKU: #61373

Work session title: Unsaved Project

Standard Lead Time: 12 days
(Pending credit, art, and proof approval; excludes shipping time.)



Color White
Decoration Method Silkscreen

Imprint Area Sample


Logo Specifications
Logo Size large
Imprint Area Width 11.5 in
Imprint Area Height 5.5 in
Approximate Logo Width 7.0 in
Approximate Logo Height 5.5 in
Logo Colors 1
Color Match Best Estimate





Additional Imprint 1, Silkscreen 1 colors : front



Description Quantity ordered Price each Amount

Base Price 100 $2.76 $276.00

Decoration Charge $40.00

Additional Imprint 1 $67.00

SUBTOTAL $383.00


TOTAL $383.00 DIvide by 100 = $3.83 each.. +freight and tax, = $4.75 total

Any thoughts?






Attached image(s)

Posted by: TROJANMAN Jul 19 2006, 10:07 AM

Post a thread on the main board taking orders. Sell them at $7.50 - $10 (this will help subsidize the total cost of the order, b/c we won;t need more than 30 or 35)
Tell everyone that the order is dependent on a minimum of 25 orders
Make sure to state that RRC particpants do not need to order one

those are my thoughts......

Posted by: bmunday Jul 19 2006, 10:59 AM

QUOTE(TROJANMAN @ Jul 19 2006, 08:07 AM)

Posted by: bmunday Jul 19 2006, 11:36 AM

Ok another thing Stickers.

I called on having some made up. This can be in addition to or in place of the license plates.

4.25" x 5.5" white vinyl, with red and black graphics /letters. Min buy 200 pcs, $211.00 0 + 10.00 shipping. I can get smaller quantities, and smaller sizes, I'm going to screw around with the graphics to see what fits best, and then go from there. Any thoughts?

Posted by: bmunday Jul 19 2006, 11:56 AM

QUOTE(TROJANMAN @ Jul 19 2006, 09:48 AM)

QUOTE(bmunday @ Jul 19 2006, 09:36 AM)

Ok another thing Stickers.

I called on having some made up. This can be in addition to or in place of the license plates.

4.25" x 5.5" white vinyl, with red and black graphics /letters. Min buy 200 pcs, $211.00 0 + 10.00 shipping. I can get smaller quantities, and smaller sizes, I'm going to screw around with the graphics to see what fits best, and then go from there. Any thoughts?

smaller quantity.
although the unit price is cheap on all of your idea, it doesn't do us any good to have extras. if selling the plates to the general club doesn't go well, then i think the unit price is too high for what we need.

Posted by: TROJANMAN Jul 19 2006, 12:04 PM

that's better. let's wait and see on "plate" interest, then maybe sell the stickers the the rest of the club at $2 a piece to help subsidize the cost of the event.

Posted by: brant Jul 19 2006, 12:39 PM

QUOTE(BMartin914 @ Jul 19 2006, 09:15 AM)

Posted by: BMartin914 Jul 19 2006, 05:15 PM

QUOTE(brant @ Jul 19 2006, 10:39 AM)

QUOTE(BMartin914 @ Jul 19 2006, 09:15 AM)

I guess I'm confused by Brant's distress...
Where is all of the money going? I see $43 dollars so far (per person) for the bbq, RCL dinner on sat and $10 for the lunch (assuming it remains the same as last time).
So what are the other expenses that are causing Brant to go into a fetal position?
I believe we kicked Joe O. some $ for the awards last year and the only "freebie" in the reg. packets was the sticker. Shirts were your responsibility if you wanted one...
I guess I need to see a tally of all of these costs to be on the same page. Food seems to be about it unless I'm missing something. Which I must be.

Ben,
after slepping on this whole thing, I'm kinda back the side of keeping the cost as low as possible (70 or 75$) and cutting out all of the extra's as needed to meet the price.

but Ben here were some of my concerns.
last year we thought we would have 3-400 extra for charity after paying bills and ended up only having 100something until we sold the extra raffle tickets.
Thus I learned that there are always hidden costs and unexpected things that (in last years experience) added up to 200-ish dollars.

that extra money went to things like: 5-6 extra lunches ($60)
tax for lunches, tax for dinners (100$ish), $70 for door prizes (and joe spent more than that), etc.

So I felt we needed a tiny cushion more to have some charity money left.
I get stressed that for example we think a bbque is easy at 15/head, but for example does that include the misc. parts (trash can to hold kegs, ice for kegs, forks, plates, napkins, refil for propane?, side dishes, soda, beer)

If we have 40 people at 15/head =600
by the time we buy kegs, ice, trash can that leaves 400 for food.
(it should be doable... but last year our experience was that everything cost a tiny bit extra than we had planned)

The numbers I've seen:
-15 bbque
-24 dinner
-11 box lunch
-4 awards
-5 charity
-12 to 15 for stickers and liscense plates
-10 national park entry
-----
$84/each and really doesn't have a slush fund in it for misc. items or extra

I seem to change directions more than my underwear...
but I feel like we may have to drop some of the misc items if we have to in order to keep the cost contained. Thats why I have already let go of the park fee's
brant

Posted by: Eric_Shea Jul 20 2006, 07:12 AM

The Park fee may be waived anyway. On that weekend it's usually NP appreciation day. Check what day we went to Arches last year... it was free. Regardless, that should be an out of pocket expense.

#1 I agree with the COSTCO idea. There actually may be one in Moab, if not we have one here. I'm speed reading. Did Greg take this on? If not and you need a credit card... let me know. We'll have two cars this year (911 and the Wagon) so we could haul the load. Also, the "Keg(s)" will probably be taken care of if you (turtlegirl) know what I mean

#2 I'd agree that John could handle or I could give the balance to the Christian Children's Fund. Roughly 85% of the dollars donated there go directly to the child.

#3 John?

#4 John forwarded me a clean version of that map. Once the routes are nailed down I could draft. It's pretty simple to do.

#5 Yeah! Like the "Thank You" letter I got from WCC06!! Awesome...

#6 ?

#7 ?

#8 I'll grab the party goodies. It's not a surprise to the wife this year.

#9 As stated above... drop the park pass and either count on it being free or let everyone pay their own.

Posted by: bmunday Jul 20 2006, 10:22 AM

I need some feedback on this. Iam in no way a graphics guy, and this is just the first draft. Should I add links to each vendor, if so no need to add phone address.
I have only added those that said they would be willing to send door prizes, this should grow by a few more in the next couple of weeks.

I am waiting on two logo's for series 9, can't find there web page, and from Seanery to drop them in..
Should the age be set differently? a little feedback is appreciated ?

Above this will be a letter thanking everyone for there support, etc...


Attached thumbnail(s)

Posted by: brant Jul 20 2006, 11:38 AM

to do list:

#4 eric, if your willing to help out on #4 that would be great!
my computer skills aren't up to snuff.

#5 Brian, your draft is AWESOME. I really don't have much feedback. You have far surpassed what I did last year (literal scissor cutting and taping, then photocopying) I love it Brian. When finished will you email me a copy so I can print it up for packets. I still like the phone number idea, since people will have a paper copy and not a link in the packets...

Eric, I'm not smart enough to figure out your satire.
let me ask you this... Did I mail you a thank you letter last year from RRC?
(I should have... thought I got to everyone)

#6/7 I think we have going pretty well. (thanks ferg for volunteering)
we can all pitch in... you make the decisions and tell us what to do.

#8 Eric, I think there will be more kids this year (couple more anyways)

#9 I think we missed the free day at the park this year... (partly thanks to me.. sorry) but I'm real comfortable with letting those that want to do the drive pay for their own.


nice work guys!
we are getting close!
anyone know if John is recovered yet?
brant

Posted by: bmunday Jul 20 2006, 12:43 PM

QUOTE(brant @ Jul 20 2006, 09:38 AM)

Posted by: TROJANMAN Jul 20 2006, 01:04 PM

brian,
is 9 magazine actually donating something this year. If i recall, i think he stiffed us in the end last year.

Posted by: bmunday Jul 20 2006, 02:06 PM

QUOTE(TROJANMAN @ Jul 20 2006, 11:04 AM)

Posted by: TROJANMAN Jul 20 2006, 02:12 PM

would you mind asking him what he's stuffing them with? i don't mean to be a jerk, but if it's nothing but pamphlets about 9 magazine, that's hardly a goody. last year he backed out, b/c we wouldn't waive his registration fee. I would think a legitimate sponsor would want to promote their product by spending some money on their target market. i don't think it's fair to the other sponsors, who are all very generous.

Sorry, i guess i'm just grumpy today.

Posted by: VegasRacer Jul 20 2006, 06:12 PM

OK. I'm back. Sorry to keep you waiting but I have a really good excuse.

Everything I have read sounds great. Good job guys.

I will be happy to do the shirts again.
I will try to get some ideas together in the next week or so.

I will have to check last years thread to find the charity contact info.

Last year we used playing cards as the tickets for the door prizes. I think it worked well. We also sold extras so we had more money to donate to the charity. Do we want to do this again?

What else?

Posted by: VegasRacer Jul 20 2006, 06:31 PM

last years charity
http://www.914world.com/bbs2/index.php?showtopic=38889&b=1&st=&p=&#entry

Posted by: Eric_Shea Jul 20 2006, 06:47 PM

Posted by: bmunday Jul 20 2006, 07:39 PM

QUOTE(TROJANMAN @ Jul 20 2006, 12:12 PM)

Posted by: seanery Jul 21 2006, 12:56 AM

Brian,
I can give you the real versions of the following logos:
Camp914
JWest Eng
914 Appearance & Performance

I created those logos, so I have them in several formats.
Also, I can give you a hand with the layout, etc...

I also have Eric's PMB & 9Magazine's logo. (Brian is a flake though - even more than I have been lately)

Jeroen and/or I can get you a good club logo, too.

just let me know.

Greg, I can do nametags. I'll actually be in SLC from Aug 17-Sept 4. I'll probably need 3-4 days to recover once I get home. If I can get the names by Sept 11th or 12th I'll be able to get them to you in time.

I agree with Brant about keeping the costs as low as possible, but I like that you include the restaurant meal in the reg fees. That may be something we think about with the FFC this year.

Lemme know what else I can do to help.

Posted by: VegasRacer Jul 21 2006, 01:09 AM

Shirts?? A little help please.

Long sleeve or short sleeve?
T-shirt, polo, jersey?
Whte, red, yellow, blue, aubergine?
What colors for the graphics?

I was thinking a 1 color image on the breast pocket and a big 2 color design on the back (similar to last year).

Jeroen - can you provide the excellent art again please?

I will take care of the ordering, payments, processing and shipping. The system I have developed seems to work well enough. I will try to keep the price at $15. The ordering deadline will need to be the 1st week of Sept. Let's say Sept. 4th, Labor Day, at noon PST.

Posted by: bmunday Jul 21 2006, 06:11 AM

QUOTE(seanery @ Jul 20 2006, 10:56 PM)

Brian,
I can give you the real versions of the following logos:
Camp914
JWest Eng
914 Appearance & Performance

I created those logos, so I have them in several formats.
Also, I can give you a hand with the layout, etc...

I also have Eric's PMB & 9Magazine's logo. (Brian is a flake though - even more than I have been lately)

Jeroen and/or I can get you a good club logo, too.

just let me know.

Greg, I can do nametags. I'll actually be in SLC from Aug 17-Sept 4. I'll probably need 3-4 days to recover once I get home. If I can get the names by Sept 11th or 12th I'll be able to get them to you in time.

I agree with Brant about keeping the costs as low as possible, but I like that you include the restaurant meal in the reg fees. That may be something we think about with the FFC this year.

Lemme know what else I can do to help.

Posted by: bmunday Jul 21 2006, 06:16 AM

QUOTE(VegasRacer @ Jul 20 2006, 11:09 PM)

Shirts?? A little help please.

Long sleeve or short sleeve?
T-shirt, polo, jersey?
Whte, red, yellow, blue, aubergine?
What colors for the graphics?

I was thinking a 1 color image on the breast pocket and a big 2 color design on the back (similar to last year).

Jeroen - can you provide the excellent art again please?

I will take care of the ordering, payments, processing and shipping. The system I have developed seems to work well enough. I will try to keep the price at $15. The ordering deadline will need to be the 1st week of Sept. Let's say Sept. 4th, Labor Day, at noon PST.

Posted by: TROJANMAN Jul 21 2006, 07:36 AM

Sean,
Those Windshield Banners are an AWESOME Idea.
2 things though:
could you do them in white or black?
and how much to pay for 30 or 40?

AWESOME SEAN!

Posted by: seanery Jul 21 2006, 07:38 AM

Greg,
They're already on a plane heading west sorry

Posted by: TROJANMAN Jul 21 2006, 07:43 AM

how much $ to order more?
I think that would be a good gift bag idea.

Posted by: seanery Jul 21 2006, 07:48 AM

Greg,
they're not cheap...probably the lowest I could go would be $10 each. I normally sell windshield banners for $25-$40 per, depending on the complexity.

Posted by: TROJANMAN Jul 21 2006, 07:57 AM

Thank Sean. I just needed a gauge.

Posted by: seanery Jul 21 2006, 08:03 AM

no problem

Posted by: Jeroen Jul 23 2006, 10:36 AM

ok guys
go have a look at the 2006 events page
http://www.914world.com/events/rrc2006/rrc2006.php

it's not public
please proof read EVERYTHING and let me know if any changes/additions need to be made

pages I haven't changed yet:
- shirt info
- sponsors

I'll change those as info comes available...

Once everything is in place, I'll change the RRC link at the very top of the page to point to these pages

If anyone needs any design work done (shirts / license plates / what ever) just lemme know

Posted by: bmunday Jul 23 2006, 11:33 AM

Jerone,

Looks great to me.... I will get you over the sponsor stuff soon,sorry Sean is helping me out...

Thanks!!!

Brian

Posted by: Jeroen Jul 23 2006, 07:18 PM

I changed the charity
I also fixed a bug in the registration form

Which one of you guys wants to receive the registrations (by e-mail)
Brant? Anyone else?

Posted by: bmunday Jul 23 2006, 07:43 PM

QUOTE(Jeroen @ Jul 23 2006, 05:18 PM)

Posted by: Jeroen Jul 24 2006, 05:02 AM

No problem Brian, I'll set it up when I get home tonight and send some test registrations...

Posted by: Jeroen Jul 24 2006, 05:45 PM

Brant / Brian, you should have a test registration in your mailbox
Can you please send it back to me
jeroen@berloth.nl

Posted by: TROJANMAN Jul 24 2006, 06:15 PM

We have One more sponsor to add to our list:
http://www.turtlemountainbrewing.com/

Liz is planning on bringing (at least) 2 kegs to the event , and
she will be providing a few "growlers" as door prizes

Posted by: Eric_Shea Jul 25 2006, 10:45 AM

Maps...

This is a first draft based on Russ's suggestions. I don't know the exact roads he is talking about for the Friday "partial loop" so I drafted the straight shot into the Needles District. This is in "Green"

Saturday is Blue and Red. Red is an optional Arches run. I have a more detailed map of Arches NP as well and I can separate those out for clarity.

Let me know...


Attached thumbnail(s)

Posted by: brant Jul 25 2006, 11:02 AM

I likeey...

does this mean you will be our guide?
do you think that if you drive the eleben, people would be able to keep up?

you may have to drive the merc... (I'm slow you know)

brant

Posted by: Eric_Shea Jul 25 2006, 11:28 AM

I'm sure 1/2 the cars would be way out infront of my measily 220hp RS clone

Posted by: bmunday Jul 25 2006, 11:53 AM

DOOR PRIZES AND GIVE AWAYS[/size]

Is there any reason the door prizes and give aways can't be sent to one location?
I don't want to sound like a cry'n beeotch, but if all of these items can be sent to me, (one location) it would be much easier to keep tabs on what we have... Craig CAMP914 just e-mailed me and said he would be sending stuff to Ferg.. Again I don't want to be an ass, I just want to make sure we have an accurate account of those items send, and who sent them. This way all the sponsors are recognized and thanked.



Brian

Posted by: bmunday Jul 25 2006, 02:32 PM

Greg,

Can we add the registration form to the nailed info you have?

Posted by: TROJANMAN Jul 25 2006, 02:53 PM

yes. when it's done.

Posted by: Jeroen Jul 25 2006, 03:27 PM

If you guys like, I can lauch the event pages (without the t-shirt and sponsor info - we can add those later)
Just say the word...

Posted by: Gint Jul 25 2006, 03:40 PM

QUOTE(bmunday @ Jul 25 2006, 02:32 PM)

Posted by: Jeroen Jul 25 2006, 03:54 PM

QUOTE(TROJANMAN @ Jul 25 2006, 11:40 PM)

Posted by: Jeroen Jul 25 2006, 07:17 PM

ok... it's up
go ahead and announce it

http://www.914world.com/events/rrc2006/rrc2006.php

Posted by: VegasRacer Jul 26 2006, 04:36 AM

Posted by: Eric_Shea Jul 26 2006, 08:10 PM

Should we get the kiddy issue resolved? I won't be paying $150 clams for the 3 and 6 year olds. I can cover their food expenses.

Thought it best to try and resolve in here as it seems like others want to know as well.

Posted by: BMartin914 Jul 26 2006, 09:29 PM

Any kids under 10 eat for half price at the lodge. That's about the only price break I can see for the younger ones. At the BBQ too, their needs are probably pretty minimal. Did we waive the fee last year for the kids? There were only 3, I would assume we did right? Maybe make the cutoff 10.

I would assume that a teenager that can eat their parents out of house and home should be required to pay the full price of admission.

Posted by: brant Jul 26 2006, 10:58 PM

I agree with ben and with what has been posted publically.

little kids (10 and under?) lets just forget them and pay out of the misc.
big kids that need full food... they may need to pay.

It looks like we are going to get a full house.
this is good because if we get 40+ (maybe even 50) then we have extra money from the misc. fund to spend.

seems like we could:"
A) buy 20 or so park passes (10x20=$200) Remember the pass is "per a car" and many cars will have multiple people in them... so 20 might cover all cars.

or

refund kid entries and pull their gift and use the extra money to buy their meals.

I'm guessing by the middle of august we will know if we actually have enough registrants to pull this off. I suggest that as a group we deciede if we like A or B, and then we hold off announcing anything until we are certain we have the numbers to support it around the 15th or 21st of august.

brant

Posted by: bmunday Jul 27 2006, 06:56 AM

QUOTE(brant @ Jul 26 2006, 08:58 PM)

I agree with ben and with what has been posted publically.

little kids (10 and under?) lets just forget them and pay out of the misc.
big kids that need full food... they may need to pay.

It looks like we are going to get a full house.
this is good because if we get 40+ (maybe even 50) then we have extra money from the misc. fund to spend.

seems like we could:"
A) buy 20 or so park passes (10x20=$200) Remember the pass is "per a car" and many cars will have multiple people in them... so 20 might cover all cars.

or

refund kid entries and pull their gift and use the extra money to buy their meals.

I'm guessing by the middle of august we will know if we actually have enough registrants to pull this off. I suggest that as a group we deciede if we like A or B, and then we hold off announcing anything until we are certain we have the numbers to support it around the 15th or 21st of august.

brant

Posted by: TROJANMAN Jul 27 2006, 07:43 AM

QUOTE(bmunday @ Jul 27 2006, 04:56 AM)

Posted by: bmunday Jul 27 2006, 08:18 AM

QUOTE(TROJANMAN @ Jul 27 2006, 05:43 AM)

QUOTE(bmunday @ Jul 27 2006, 04:56 AM)

Agreed... Thanks guy's I have a 3yr old, and a 12 year old, an neither of them chow down that much. For an extra $150.00 I would rather buy there own food..

wow brian, does your wife know?

I swore your boy was 5

Posted by: Eric_Shea Jul 27 2006, 08:47 AM

I agree with the 10 and under rule (mostly because my kids are all under 10 and that gives me about 4 more years of doing this before we would have to change the rules again!)

Seriously, wouldn't it be fairly easy to put together a pricing matrix showing the club incurred cost for a 10+? I haven't looked back through the thread but let's just use some numbers as an example:

Friday Dinner - $18.95
Saturday Box Lunch - $7.00
Saturday Dinner - $17.95
Child over 10 Rate - $43.90

As a parent I wouldn't be looking for a free ride or for the club to pay for my childs expenses. I don't think anyone else is either. I would think if it were laid out logically you wouldn't get a single complaint.

Posted by: bmunday Jul 27 2006, 08:56 AM

QUOTE(Eric_Shea @ Jul 27 2006, 06:47 AM)

I agree with the 10 and under rule (mostly because my kids are all under 10 and that gives me about 4 more years of doing this before we would have to change the rules again!)

Seriously, wouldn't it be fairly easy to put together a pricing matrix showing the club incurred cost for a 10+? I haven't looked back through the thread but let's just use some numbers as an example:

Friday Dinner - $18.95
Saturday Box Lunch - $7.00
Saturday Dinner - $17.95
Child over 10 Rate - $43.90

As a parent I wouldn't be looking for a free ride or for the club to pay for my childs expenses. I don't think anyone else is either. I would think if it were laid out logically you wouldn't get a single complaint.

Posted by: Jeroen Jul 31 2006, 06:33 PM

Ok, collecting sponsor logo's

Can someone get me the logo's from US Divers and Pelican Parts?
Perferably in .eps or .ai format, but most anything will do...

Posted by: bmunday Jul 31 2006, 08:20 PM

QUOTE(Jeroen @ Jul 31 2006, 04:33 PM)

Posted by: bmunday Aug 1 2006, 07:12 AM

Well it's not the cover of Excellence, but it's a start....

http://www.9magazine.com/events.html



FYI from Brian at 9 Magazine regarding the gift bags.... I might not be much, but it's something....


Brian,

Event is posted on our site and I will be sending 50 magazines with bags along with several of our back issues CD Roms for door prizes. I

I will this week book hotel and reg for the event.

Brian
9


I have received packages from Sean, a buch of shirts, decals, pens, beenies, and the RRC window stickers, (VERY COOL)!!!!
Also a package from Spunone. Z has sent his package, decals, not sure exactly what, but I'm sure it will be the same as last year..... I thinkn Ferg got his pacakge from Camp914....We have more coming in the next few weeks..

Posted by: bmunday Aug 1 2006, 08:12 AM

One more thing..
I am going to have stickers made up for RRC, here is basically what it will look like.
I added the phrase Drink 'Em Pretty at the bottom. before I send the artwork out, I need some feedback.. Anyone have a problem with the phrase added to the bottom? I thought maybe it would be inappropriate.

Whatch think?


Attached image(s)

Posted by: brant Aug 1 2006, 08:53 AM

I don't personally like advertising my alcoholism.

I would probably leave it off... but I am only 1 voice.
I know that I wouldn't park my car at work with that on it, because I work with many substance abusing families.

just my 2 cents though
brant

Posted by: Ferg Aug 1 2006, 10:56 AM

I'm with Brant

Ferg

Posted by: bmunday Aug 1 2006, 11:14 AM

Initially I thought it might be funny, but then thought do I rellay want it?...
Cool it's gone.... Thanks....

Posted by: TROJANMAN Aug 2 2006, 01:49 PM

Brian,
Try writing "The Poorman's Porsche Classic"

Posted by: Eric_Shea Aug 2 2006, 04:39 PM

Brant,

You called, said you were going to leave numbers, didn't and you said "fricken"

Posted by: brant Aug 2 2006, 10:30 PM

hmmm...
your FRIGGIN message must of stopped recording while I just must have kept talking...

is there any time that is good for you tomorrow that I could call?
my work is (303) 441-1064

Posted by: Eric_Shea Aug 3 2006, 10:03 PM

Tentative drive schedule. We need a decision on the Friday drive. La Sal get's my vote but it's the sameas last year.

Friday:

1:00 Drive
• Newspaper Rock
• LaSal Mntns.
6:00 BBQ

Saturday

9:14 Rise & Shine
10:00 Drive
• Arches
12:00 Lunch
1:30 Optional Drive
• Upheaval Dome etc.
6:00 Red Cliffs

Posted by: VegasRacer Aug 4 2006, 12:59 PM

I spoke with the director of the Grand County Children's Justice Center in Moab yesterday. She was thrilled that they have been selected as our charity again this year.

Connie Haycock, Director
Grand County Children's Justice Center
P. O. Box 1388 (mailing address)
180 South 300 East, Suite A
Moab, Utah 84532
(435) 259-3680

Last year we gave each paid registrant a ticket (playing card) and drew for the donated door prizes. We also sold extras (limit one per person) to raise additional funds for the charity. ($10. @ IIRC.) I think it worked well. Should we do it the same way again this year?

Posted by: brant Aug 4 2006, 01:04 PM

yes to eric.. (I pick lasalle again)
and yes to john.

(just my humble opinion)

Posted by: Ferg Aug 4 2006, 02:00 PM

QUOTE(brant @ Aug 4 2006, 11:04 AM)

Posted by: TROJANMAN Aug 16 2006, 03:24 PM

****Boxed Lunch Update****

the Eklectic Cafe is who i we are ordering the Wraps from, AGAIN

Wraps - turkey and ham & Cheese
-Veggie (Hummus, sprouts, cucumber, greens, tomato)
Fruit - Apple or Orange
Homemade Cookie
Chips
Water

$10 +Tax (Same as last year)

Coolers will be provided once again

phone # 435-259-6896

Posted by: bmunday Aug 22 2006, 11:35 AM

FYI I am waiting on the quote for the stickers, should have them ordered in the next day or two, 10 days to run.......

Got the stickers from "Z" door prizes, very cool.
More stuff from Spunone
And a boat load of shirts, beenies, etc from Seanery...
Odd but some nice gear from fathers company US Divers.. Masks work great at keeping oil out of one's eyes

Anything else I can do to help anyone?

Here is the sticker, should have them in about 2 weeks.


Attached thumbnail(s)

Posted by: brant Aug 25 2006, 11:19 AM

Hey gang..

wanted to post and update and more importantly a request.

update:
rough numbers I have 57 registered, a couple more I'm expecting.
I also have payment for 29 people and know of 4 more checks that are "in the mail" so I think we are doing great!

people have been contacting me personally asking for a weeks extension here or there due to needing to fix their car etc...
I've been telling them that I am out of town until 9/5 and will check in with them when I come back. Basically I'm telling them we have another week or a little longer to sort out the details and they should keep wrenching before they cancel their reservation.


now comes the favor part:
I'm leaving for N.Y. to visit the inlaws this weekend.
I'll be gone until the 5th-ish
I probably won't have any email during that time
could you guys keep your eyes open and field any questions you see pop up.
if new registrants come in, will you mention that I'm out of town and not just ignoring people (brian you'll see all of the registrants)

I'm just worried that people may PM me or send $ and wonder why I'm not responding to them. I'll post that I'm out of town on the RRC thread, but that thread is so large that I'm fearful no one will see it.

thanks all
have a good week
I'll check in with everyone when I get back and I think we still have plenty of time to nail down the numbers for the various restaurants and bbque stuff.

brant

Posted by: bmunday Aug 27 2006, 12:40 PM

I found another source for the licenses plates for RRC. These are nicer, (metal) then the initial ones. The design will be the same as the RRC stickers. Cost would be $5.25 each. At this price the min buy would be 50. By my count, we would need about 65. This would include 15 additional that wanted them that would not be attending the event. I would imagine we could tack on an additional $2.00-$3.00 for shipping and the difference can be added to the charity donation.

Delivery 2-3 weeks, what you think????

Posted by: VegasRacer Sep 1 2006, 01:29 AM

I like it. I say "Do It" (if we can afford it).

Posted by: brant Sep 8 2006, 09:38 AM

registration update 9/9/06
as of this morning we have:

- 34 paid registrants
- 14 not paid who will bring cash to the event
(mostly these are planners)

- 8 people who have not paid, or not registered, and not responded to
my contacts. (including russell from moab, and Joe O'Brien)

I'm telling everyone that hasn't paid yet that once we submit the numbers to the restaurants and committ the money that we can not guarantee any refunds.

Further my concern is that if someone brakes down and doesn't show with their cash in hand, we may have to float them (hopefully not). For this reason, I'm trying to avoid any non-planners being in the 'Cash upon arrival' group.

Ben probably knows more accurately than I, but I'm guessing that next week we will have to provide final numbers to the restaurant, and also spend the money for the bbque. So at some point next week, we will have to lock registration to the point of stopping refunds.

Ben, what date do you want the final tally for the restaurant?
Greg, what date do you want the final tally for the wraps?

brant

Posted by: brant Sep 11 2006, 09:59 PM

Hey lookie loo's....

time to reply.

what date do we shut this party down on.
greg, when do you need to call the wraps in?
ben, when do you need to call the restaurant?


(I'm only about 2-3 people away from being finalized.)

Posted by: bmunday Sep 12 2006, 10:38 AM

So Brant, what's the current head count? Paid, or paying on arrival?)

Posted by: brant Sep 14 2006, 01:02 PM

Ok gang...
I think we are set and should more or less close the registration
(I know greg is wanting to get grady in still, but he is the only pending person to my knowledge) If there are ANY last minute changes from here on out, I really need to know. I'm going to tell any cancellations that they are possibly forfeiting their registration money once we contact the restaurants.

Ben and Greg, please let me know when you call the restaurant and wrap place.

the final numers are:
38 paid
18 who are bringing cash to pay at the event
5 that have checks in the mail to me and are reliable

so that makes 61 total

there are a few vegetarians out there that contacted me about special meal requirements. Ben, for the Red Cliffs reservation can we do 59 at the buffet, and 2 non-meat plates. For everyones knowledge, Ben and I talked about spending extra $ if necessary to get a small side plate of vegetarian order during saturday's dinner. And then we will just have to pay extra for that if necessary

Greg, regarding the box lunch. Since the hummus went over so well last year and we already know of 2 people who are vegetarian and were promised this option. I'm guessing that we need around 8-10 humus orders out of the 61total orders. That way those 2 vegetarians will have a fighting chance at getting their non-meat order and still others can enjoy the hummus if they want. My personal opinion is that we not order too many extra meals this year. I believe that your kids, and eric's 2 are going to be all of the children total. So maybe we cover the 4 extra meals for the kids, but then save all the rest of the extra money for the park entry idea.

Greg, regarding the Bbque. I promised a non meat option to the same 2 people, so we can just do 1 package of bean burgers when we shop.

OTHER THINGS:
so lots of ideas have been thrown around regarding Howards kind donation to our event and the use of that money. I would like to propose that if we have enough, we try to pay for 30 or so entries into the park. At 10$ per a car, I think we will have enough to do it. It depends upon how much has been spent on stickers/liscense plates.

In order to facilitate this can I get accounting estimates from each of you that are spending money?

-Greg, I know that shopping isn't done yet
-Joe, if you are reading along I would sure like an idea about door prize expenses.
-Brian, how much for the purchased items do we owe?

2 more things:
1) Brian, I need to stuff the packets. can you clarify for me what we have to hand out again? I can stuff them that day when we meet if necessary

2) finally... Regarding the memorial held for James (Lapuwai) that same date. How does the planning group feel about doing something to acknowledge that? we could easily buy a roll of black ribbon and tie them onto each car antannea or something? anyone got a better idea? If now I'm going shopping for black ribbon then. We can also donate the money that we hope to have left over in memory of his name.

that is all for now.
please answer my questions as best as possible
brant

Posted by: TROJANMAN Sep 14 2006, 02:20 PM

wraps ordered
i did 15 veggie wraps
46 meat eaters
and 3 half wrap kids meals

i have a 3 yr old and eric has a 3 yr old and 6?

Posted by: BMartin914 Sep 15 2006, 09:45 AM

I will call Sandy at the Lodge and relay that info to her. We are already set up for 60 people at the buffet, so 59 is no problem. I will ask her about the vegeterian option as well. We may end up having to buy 2 extra meals, but let me check with her and find out. I will post later with the final update...

Update:
2 vegetarian lasagne plates will be made up separatey and in addition to the 59 for the buffet.

They are expecting us at 6 on Saturday. I think that is about it...

Posted by: TROJANMAN Sep 16 2006, 10:57 AM

ben,
jim tabor is a last minute add, so we are +1

Posted by: bmunday Sep 16 2006, 11:03 AM

[Brant,

Sorry for the late reply, there has not been much action here, so I haven't bothered to look until now.

License plates. They were never ordered. Initially we had to order to many, and with the limited interest from those not attending, we would have to order a additional 18 plates, so we would be stuck with paying the extra cash. I then posted a question about purchasing plates from aa different company, but only got one reply from John, I wanted to make sure we had enough funds to cover them, and everyone was in agreement. I didn't get a reply, so I voted to pass, rather then get strung up buy my balls.

Stickers: Well I paid for them out of my pocket, under $100.00. I did this by choice, with the understanding it would not be coming out of the general fund, so if there is extra cash to pay for them fine, if not no worries.

Goodie bags: Why don't you call me, and we can discuss this. To much info to type, and I don't want to risk getting sheet from Greg about my spelling.. The short and sweet version.
Brian from 9 Mag said he would bring some stuff, but have not heard from him in weeks, don't even know if he is registered yet. I think Ferg has some stuff we mmight be able to add from Camp914,but not sure. Other then those two, I don't think we have much to put in the bags....
My number is 719-528-1479. If I don't hear from you by Monday, I will give you a call. Hope that covers it.

PS: Has anyone received anything from JWest? James said he would be sending door prizes when we got closer to RRC, but I haven't got anything. I sent an e-mail a week ago, no reply.

914 Appareal and Performance sent there stuff yesterday express mail, so I should have that first of this coming week. Set of new door panels, among other things. However those might not make it to Moab, as I thinkn they would look nice on my car.. I think those would make a nice Auction item to add to the charity fund.

Posted by: BMartin914 Sep 17 2006, 06:54 PM

Okay, here's the deal...

I am going to call the lodge ONE LAST TIME tomorrow or Tuesday with a FINAL count. Jim Tabor will be in this count. If there is anyone else that is a "maybe" lets try to nail them down so that we don't have any surprises.

Posted by: brant Sep 17 2006, 08:45 PM

Brian,

I've got the first drop outs.
Tom Trundell and his wife.

so if we can possibly get the restaurant to not charge us for the 2 extra I will try and refund him.

So that would put us at = 60 now (9/17)
(61+ jim and then minus the 2 for tom trundell)

Ben.. if possible when you talk to the restaurant on tuesday can you ask them if they can lower the number instead of raising it.


(guess

Posted by: BMartin914 Sep 17 2006, 09:29 PM

As long as they have an updated number (higher or lower) early in the week there is no problem. But once I confirm it as the FINAL tally, that will be it. No adding or subtracting.

I also realize that these last minute chages throw you (Brant) for a loop as well, seeing as how you are the money man and all, trying to modify plans on Thursday evening does not help you out at all.

Posted by: brant Sep 18 2006, 12:36 PM

I'm going to run the number updates here as they occur.
we picked up another one this morning (9/18)
and have one more pending

I'll recount and repost the total food needs today.
after tonight, Its not fair to keep adding and subtracting.
at this moment we are still at the same numbers (59 + 2 vegetarian)

don't change the food numbers yet.
by keeping our reservation the same, we will be able to refund the trundels

brant

Posted by: BMartin914 Sep 18 2006, 01:37 PM

I will call Sandy at the Lodge when you give the go ahead.

So have we lost Ron (Slits) too?

I guess at some point, if people don't make it, they must remain comitted and fork over the $$$ (or just not get a refund). As you say, it's not fair to keep adding and subtracting.

Posted by: brant Sep 18 2006, 02:55 PM

I don't know what to do about slits.
he never contacted me, although I saw his brief post.
I don't know what to believe and don't have time to chase down all of the "might, possibly, kinda, maybe" situations.

at this point our numbers remain the same.
I'm hearing maybe one more will committ today (clayton)
but I'm going to stall until 5pm

Ben, can we make that final call in the morning (tuesday)

brant

Posted by: BMartin914 Sep 18 2006, 06:31 PM

Tusday morning - no problem.

We might want to post on the main thread that anyone that is thinking of going / not going needs to decide what they want to do or they need to make other arrangements for dinner Saturday night. Put nicely of course - I know Brant, being the diplomat that you are, will have no problem wording it nicely.

Posted by: BMartin914 Sep 20 2006, 06:27 PM

We are booked. Final is 59 + 2 vegetarian.

She asked me what I thought our liquor consumption would be like. I said 50/50 people that drink / don't drink. As I recall most did not buy anything from the bar (must have been saving up for later) last year. They may or may not put a bartender out on the patio.

Posted by: brant Sep 20 2006, 10:50 PM

sounds good Ben.
I saw that slits dropped out.

if we are really down to 58/2
then we can ask them if they will not charge us the for the 1 extra
last year they were flexible like that.
hopefully we can refund slits entry fee that way.

it all sounds good!

brant

Posted by: TROJANMAN Sep 21 2006, 12:32 AM

Food is bought

24 - 1/4 lbs burgers
36- 1/3 lbs burgers
28 - hebrew national dogs
12 - Veggie Burgers
25 - chicken breasts
20 lbs of potato salad
64 cobs of corn
8 bagsof chips
72 slices of cheese
60 hamburger buns
32 hot dog buns
a few pounds of ketchup and mustard
sweet baby ray;s bbq sauce
80 dill pickle spears
72 chocolate chip cookies
5 lbs of onions
3 large cans of mixed nuts
all the necessary paper goods

#$330 and counting

I need to buy a few storage containers so that we can throw the food in the back of danny's truck (b/c of the snow)

did i miss anything?