Printable Version of Topic

Posted by: rick 918-S Mar 5 2004, 08:46 PM

This topic was in another Thread. I felt it was important enough to start a main topic of discussion.

Posted by: VegasRacer Mar 5 2004, 09:10 PM

I think it was decided that the Club was not going to do any official WCC shirt. It was left open if some entrepreneur wanted to step forward and take on the risk (and profit).

Posted by: seanery Mar 5 2004, 09:32 PM

I'm working on it.

Posted by: rick 918-S Mar 6 2004, 12:13 AM

Cool. Sometimes info gets lost when posted under different topics.

Posted by: VegasRacer Apr 22 2004, 04:49 PM

Sean - Are you still working on getting shirts?
I recently got some nice custom embroidered ones for another club I belong to. The cost was $15 each. I could take on the task of getting some for the WCC if asked.

LMK,
John

Posted by: seanery Apr 22 2004, 04:56 PM

There was a box on the WCC entry form about shirts. I haven't heard a # yet. Time is quickly running out on the possibility. Since I won't be able to make it, I'd need some help distributing them.

Posted by: VegasRacer Apr 22 2004, 05:03 PM

The box on the registration from was for IF shirts were available.

Sean - Do you have something lined up?

For the custom embroidered ones I can get, the minimun order is 6. A firm commitment or pre-payment would be necessary. They are nice polo shirts. Production time is 3 weeks.

Posted by: seanery Apr 22 2004, 05:07 PM

I have a company that will do them T-Shirts. Min Qty 100.

Posted by: Jeff Bowlsby Apr 22 2004, 08:02 PM

Virtually eveyone who has signed up has indicated they would purchase at least one shirt and some want 2-3 each. We have 30 total people signed up at the moment and I fully expect to get the vast majority of registrations next week. It would vote for really nice quality shirts maybe embriodered? vs the standard printed shirts if it can be accomplished. I have the contact info for a local (San Jose) vendor if needed.

I have all the specific data on quantity and sizes needed from the reg forms, but am waiting on a firm total, after registration closes (one week). I would love it if someone could get the ducks in line now (artwork [event logo?], pricing, vendor) to place an order in about a week and have shirts ready to distribute at the Breakfast.

Posted by: VegasRacer Apr 23 2004, 05:00 AM

The vendor that I have done business with recently has a variety of colors available for custom embroiderd shirts.

Anvil brand 7.1 oz 100% cotton is available in white, natural, ash, grey, black, ivy, navy, royal blue and red.

Hanes brand 5.5 oz 50/50 poly/cotton is available in white, ash, steel, black, cardinal, red, maroon, forest, royal, navy, purple and orange.

The price on my last order for 20 shirts was $15 each.
What I had in mind was something like this.


Attached image(s)

Posted by: rick 918-S Apr 23 2004, 05:56 AM

Very nice!

Posted by: Demick Apr 23 2004, 08:19 AM

Very nice! I think you'd have no problem selling those. Much better than a T-shirt.

Posted by: seanery Apr 23 2004, 10:01 AM

Run with it John, I'm out.

Posted by: VegasRacer Apr 23 2004, 12:54 PM

I have contacted my source and started the ball rolling.
Is this the logo design that we want to use?
Which of the shirt styles and colors would be the best?
Do we want the logo in red or some different color?

The top 4 colors are the 100% cotton shirts.
The second row of 3 are the 50/50 options.
I did a mock-up on a red shirt, but I think it works better on a lighter color.

I got a quote for 50 shirts. $11.38 each plus @ $30 for shipping.
We can mix and match on the shirt colors if we want.


Attached image(s)

Posted by: Jeff Bowlsby Apr 23 2004, 02:38 PM

Most excellent J-Man. So what...$15 at the door including tax, distributed at the Breakfast?

The red logo works with the identity of the meet...I think it looks great on the lighter color shirts too as well as the black logo/red shirt combination. Is the logo multiocolored with teh balck boder and lettering or is it monochromatic? Are these embroidered or painted logos?

Is there time enough to get them complete and delivered for the meet?

Tell me what date you need the exact sizes/quantities by and I will email them to you. Depending on what happens this next week, we may need more than 50. This last week everyone will register who has held-out til now.

Posted by: Demick Apr 23 2004, 04:25 PM

$15 is a bargain!

I agree that the lighter color shirts work better - especially if the logo is 2 color (red and black) just like you showed in the first sample.

One more thing against the red shirt - many people will want to wear their shirts the following day after they get them, which happens to be the autoX. Wearing red at an autox is generally considered a no-no because they can be confused with red flags. If we make the shirts in red, we will have lots of 'red flags' running around the autox course.

Looks great!

Demick

Posted by: VegasRacer Apr 23 2004, 06:05 PM

The logo is embroidered. It would be the red/black 2 color design just like in bowlsby's avatar (as designed by Jeroen). Our true cost would be $12 each (+ or minus a penny or two). We could sell them for $15 or $20 (depending if the club wants/needs to make some $$'s to fund the WCC) and pass them out at breakfast. For $20 or $25 they could be mailed to anybody who wants one, or do we want to make them available only to people who attend the WCC?

The vendor said that they could have them in my hands 2 - 3 weeks after the order is place. I do not want to cut it to close. Give me the exact final count and sizes by noon on Thursday May 6th.

They do need to be paid for in advance. I can do this, but I do not want to get screwed on this deal. If anybody says they want one, they better pay for it.

White is also available in either the 100% cotton and 50/50 blend.


Attached thumbnail(s)

Posted by: Jeff Bowlsby Apr 23 2004, 10:16 PM

John...I need to evaluate this a little more...but I *think* I can swing a single shirt per principal registrant for the goodie bag. The good part is that I already have the money from the Reg fees, so there is no risk on those shirts. The remaining shirts indicated on the reg form could be done as a money maker and paid for directly at the event. I would suggest only making up enough to reasonably sell at the event. They probably wont sell beyond the event, so its not worth the risk.

The event $$$ are really tight, but I plugged a number into the budget to cover a Rallye Shield and it looks like that may dematerialize, freeing up those funds for an event shirt. Lets talk some more about this in the next week if you are interested. It would solve what to do with those funds and minimize your risk.

Posted by: Demick Apr 23 2004, 10:56 PM

I just looked at all of my golf style shirts, and every single one (I've got at least 20 or more) was 100% cotton (I was surprised, I had no idea). So that seems to be more common, so I'd vote for the 100% cotton shirts.

As for color, I would vote not for white since us 914 guys tend to get our hands dirty and that usually ends up somewhere on our shirts. So off-white or grey or tan or whatever would be better than plain white.

Just my .02

Demick

Posted by: Jenny Apr 24 2004, 12:30 AM

Will those be available in S, or dare I ask, XS? I know these are all mens sizes, and truth be told, any and all event shirts I own end up becoming pajamas because they're ridiculously big on me.

Jen

Posted by: VegasRacer Apr 24 2004, 05:24 AM

Sorry to hear that the Rally Shields may be dropped.
That was one item I was really looking forward to.
I hope there is a way we can still make them a reality.

There is no real rush on the shirts (yet).
We have 2 weeks to decide how we are going to handle it.

I agree that white is not the best choice for a shirt color.
I like the Natural best. Ash would also be fine.

The sizes range from Small to 2-XL in the 100% cotton and Small to 4-XL in the 50/50.
There are also kids sizes available in the Ash color.
There is a 100% cotton womens style (pictured below) available in Small to 3-XL in white and Lemonade.


Attached image(s)

Posted by: Jeroen Apr 26 2004, 06:58 PM

These shirts are great!!!
Hope we can pull this off

Remember, either me or Sean can e-mail the logo in computer format to the shirt company

cheers,

Jeroen

Posted by: VegasRacer Apr 27 2004, 11:40 PM

The shirt company will want us to send them the art in .jpeg or .bmp format. I have the 750 x 462 .gif that you first posted. I can easily change the file type.

On my previous order with this company I had some small type as part of the proposed logo. They suggested that I remove or enlarge it due to the limited technology of the embroidery process. I think we may have this same problem with the small '1' in the top right of the design. I can cut/paste erase/color to remove it, or do you think it would be better to enlarge it? (I think it might also be best to leave out the bar code at the bottom.)

Posted by: Jeroen Apr 28 2004, 08:30 AM

Just ask them how big/which dpi they want the pic
We could easily drop the (1) and the bar-code
Tell them I can also send them a file in .eps format if that makes their life easier

Lemme know and I'll produce what ever is needed

cheers,

Jeroen

Posted by: Jeroen Apr 28 2004, 08:32 AM

Oh... and reserve me a shirt please (size L)


cheers,

Jeroen

Posted by: Jeroen Apr 29 2004, 05:45 AM

If we do sponsored t-shirts, how much money is involved?
2 color logo on the front and sponsors in 1 color printed on the back
Say 100 shirts?

cheers,

Jeroen

Posted by: seanery Apr 29 2004, 06:40 AM

see other thread for tshirt costs.

Posted by: seanery Apr 29 2004, 06:44 AM

I just looked at my shirt quotes.
They will do an embroidered polo for $7.50 each (qty of 25) and a setup fee of $270. This may work out to be cheaper than John's guy. These folks are also in the bay area.

Posted by: VegasRacer Apr 29 2004, 07:00 AM

The price break point is 60, if all other things are equal.
Less than 60 - my guy is cheaper.
More than 60 - Sean's source is the way to go.

Posted by: Jeroen Apr 29 2004, 07:03 AM

Hey Vegas, I agree. But with Seans option, we can print sponsors on the back of the shirt...
Mo sponsors = mo money = free shirts for all

cheers,

Jeroen

Posted by: Jeroen Apr 29 2004, 07:04 AM

Embroided shirts = no sponsors on the shirt, right?

cheers,

Jeroen

Posted by: seanery Apr 29 2004, 07:22 AM

I think we could sell the embroidered shirts for some profit. I don't know how many would sell, though. I'm sure others would buy them after the fact from the website, but don't have an idea for how many.

Posted by: Jeroen Apr 29 2004, 07:31 AM

Ok, here's my view.

It looks like we can do the printer t-shirts right now.
One (or maybe even two?) of these shirts would be free per car
These shirts are paying themselves through the sponsors
And they will allow us to attrack more sponsors

I'm sure we can get more sponsors interested in the shirt than we need to pay for the shirts. That surplus could be used to invest in embroided polo's which could be sold at the event and through the website.

So, bottom of the line. Do the printed t-shirts first.
Depending on how many sponsors we can get on those, we can deside on the embroided polo's after that...

cheers,

Jeroen

Posted by: Demick Apr 29 2004, 08:24 AM

One thing to consider on the nicer, embroiderd shirts is that it is possible to add a sponsor to that shirt as well. We could embroider the sponsor's name/logo on the right or left sleeve of the shirt (just a small logo). I'm sure you have all seen this done on other shirts. It's a way to get a sponsor for the shirts but still have a nice, classy looking polo type shirt. This would add to the cost of having the shirts made up, and since we can only have one sponsor for the shirt, the price should cover at least half the cost of the shirt (in my opinion). So sponsor price for that would probably need to be in the $300-$500 range.

Of course, if everyone is already getting a WCC t-shirt, I don't know how many people would buy a polo shirt. I know I would. Last thing I need is another t-shirt, but a nice polo shirt that I can wear to work would appeal to me.

Just an idea. Take it for what it's worth.

Demick

Posted by: seanery Apr 29 2004, 09:26 AM

my full 2cents. I've given you all pieces of it earlier. It agrees with Jeroen basically.

T-Shirts-Sponsor payed (1 per registration) so if I registered myself and a girlfriend (I know, dream on) that would be 2 T-Shirts.

Polo Shirts-money maker club funder. I'm cool with selling a spot to a sponsor, but that will drive the cost up, maybe as much as 25%. Sell these for cost + % and everyone is happy.

Posted by: VegasRacer Apr 29 2004, 09:53 AM

I think we should do a sponsor paid t-shirt so we could all look like walking bill-boards plus a classy embroidered polo shirt. I will check with my source to see if it is possible for them to do a 2nd logo on the sleeve and what the cost would be.

Posted by: Jeroen Apr 29 2004, 11:01 AM

Good to see we all agree!
I will do another "sponsor round" a little later tonight and keep ya posted with the results

Should I go for $100 a spot on the t-shirt?

cheers,

Jeroen

Posted by: seanery Apr 29 2004, 11:13 AM

I'd say get as much as they are willing to pay. That's a tough one to figure. You could offer a couple higher dollar spots with larger logos and the rest a tad bit smaller for a tad bit less.

ideas, comments, suggestions?

Posted by: Demick Apr 29 2004, 11:31 AM

What exactly was Dave's (GPR) offer for T-shirts? Were these simply GPR T-shirts for everyone, or was he offering to be a sponsor on a T-shirt, or was he offering to cover the entire cost of t-shirts (sole sponsor). Since he made the initial offer, we probably should follow up on that first. If he is offering to be the sole t-shirt sponsor, he may not want to be one of many sponsors on a shirt. We just ought to be careful and polite with the handling of sponsors, and since Dave made some sort of initial t-shirt offer, we should follow through with that before getting too far into additional t-shirt sponsors.

Demick

Posted by: VegasRacer Apr 29 2004, 11:36 AM

I got a reply from my embroidered polo shirt people.
They said it would cost an additional $6 per shirt to add a 2nd logo on the sleeve.

Posted by: Jeroen Apr 29 2004, 11:49 AM

Dave (GPR) offered t-shirts for each entry. The whole t-shirt idea hasn't been mentioned to any of the sponsors.

Here is his original e-mail:

So basically, he'd benefit twice. People will get a GPR t-shirt and an event t-shirt with a GPR logo (and the logo's of other sponsors)

cheers,

Jeroen

Posted by: Demick Apr 29 2004, 11:54 AM

OK. So Dave's offer was for GPR shirts for each entry, and that in no way affects or creates any conflicts with a WCC specific shirt (sponsored or otherwise). Just wanted to make sure.

Demick

Posted by: seanery Apr 29 2004, 11:54 AM

yay-rah, that sounds good!

Posted by: VegasRacer Apr 29 2004, 12:05 PM

1 free GPR t-shirt. (Thanks Dave)

1 t-shirt of our design, with sponosor logos and paid for by their donations.

1 classy embroidered polo shirt. Either for sale of subusidized by us.

To much?

Posted by: Demick Apr 29 2004, 12:50 PM

The only question is the embroiderd shirt. That one is a risk because it is hard to predict how many people will purchase it after having already gotten 2 other complimentary shirts.

If we are going to do it, I think that it probably needs to be at least partially sponsored as well.

Without being partially sponsored, we would need to sell the shirts for at least $15 and sell almost all of them to basically break even. If we sell them for $20, then you have to sell about 3/4 of the shirts to break even, but because of the higher price, fewer people will buy them. Because of the 2 other free shirts, I think the risk is too high that we will lose money with this route.

If we get the shirts at least partially sponsored (say 1/2 of shirt cost is paid by a sponsor), we can either sell the shirts cheap ($7-$8) ensuring that many people will buy them because they are cheap (expecting a near sellout). Or sell them at a higher cost ($15-$17)), but because the profit margin is higher, our break even point is fewer than 1/2 of the shirts, but with the up side of turning a profit if enough sell.

All profits of course go toward funding of future WCC events.

Demick

Posted by: VegasRacer Apr 29 2004, 01:06 PM

Near the bottom of page 1 of this thread Jeff mentioned the option of using money he had budgeted for the Shields could be directed towards the Polo shirts. Much has happened since that post but I guess that option still remains. If we do go ahead with the embroidered shirts, I think we should take on as little risk as possible. If we are going to charge extra for them, they should be done on a pre-paid or reservation basis only. Our minimun order only has to be 6 shirts. It would be nice to be able to at least offer them to the people who are really interested. $12 each would be the actual production cost. Anything about that would be profit.

Posted by: seanery Apr 29 2004, 01:15 PM

I think we can sell 5-8 polo shirts after the fact on the BBS. I think $15-20 is fair.

Posted by: Jeff Bowlsby Apr 29 2004, 01:46 PM

There is no event funding for the shirts in the Reg fees whether they be Ts or Polos, so either a sponsor covers the whole cost, or they go on sale to participants at the event.

If GPR will cover the entire cost Great! They would then have sole representation on the shirts.

Nearly everyone signed up so far wants a shirt, several want more than one. I have not added the quantities up but I bet the total is currently something like 75-80 shirts requested to date.

Posted by: VegasRacer Apr 29 2004, 01:58 PM

This is all spinning kinda fast. I want to be sure we are all on the same page.

Does GPR have existing shirts that they are going to donate or are they talking about us creating a WCC t-shirt that they would sponsor?

Posted by: Demick Apr 29 2004, 02:11 PM

The quote from Dave at the top of this page indicates that he has GPR shirts. But it is not entirely clear. Since Jeroen has been in contact with him, it would probably be best for him to clarify with Dave what exactly he is offering.

Demick

Posted by: Jeroen Apr 29 2004, 04:37 PM

Yes, Dave is offering his own shirts.
I never mentioned anything about a shirt to him, this was his idea of contributing/sponsoring

cheers,

Jeroen

Posted by: seanery Apr 29 2004, 05:31 PM

I don't think it's too much. You'll see folks wearing event-type shirts all days if we do it this way. That is what we like!

Posted by: VegasRacer Apr 29 2004, 05:42 PM

So do we want to do a 2nd (and 3rd) shirt?

Do we have other sponsors who would be willing to pay for a spot on a t-shirt?

Do we want to offer polos for sale?

Posted by: Jeroen Apr 29 2004, 06:01 PM

Are we talking in circles here???
Let's see if we can pull off ONE shirt for starters

cheers,

Jeroen

Posted by: VegasRacer Apr 29 2004, 06:10 PM

Sorry I thought we had a lock on the donated GPR shirts.

Posted by: Jeroen Apr 29 2004, 06:12 PM

Jeff, please correct me if I'm thinking in the wrong direction!!!

In a previouse post you mentioned that you had $10 per registration for a rallye shield
50 reg. x $10 = $500 that we can now use for other purposes (after all, the rallye shields are sponsored/payed for)

We could use these $500 to pay for the shirts instead. We would still need an aditional $300 to cover the shirts, but I'm 100% sure we will get more than that from the sponsors that were "left out" of the rallye shield deal

You are the only one who has a good overall insight on the $$$
Please let me know if the assumtions above are correct
I won't take any action before you confirm this...

cheers,

Jeroen

Posted by: Jeroen Apr 29 2004, 06:36 PM

Dave/GPR wants to donate GPR-shirts for each registered car

These should not be confused with the event-shirts that we want to have made, and which will have the names of the event sponsors on the back

cheers,

Jeroen

Posted by: seanery Apr 29 2004, 07:03 PM

do we have vendor's lined up that missed the shield that would be interested in the shirt? (I know the answer)

Posted by: Jeroen Apr 30 2004, 03:17 AM

yep, more sponsors are "in the oven"
I posted a list on the "sponsors" thread...

cheers,

Jeroen

Posted by: seanery May 3 2004, 01:12 PM

John,
quote requested. info as it comes.

Posted by: seanery May 3 2004, 01:37 PM

update:

No price til thursday. my rep is out til then.

Posted by: Jeroen May 3 2004, 02:55 PM

Hey Sean,

A quote for what? For the Polo's?
Or a new quote for the t-shirts?

Man it's easy to lose track around here

Also, IIRC the quote for the t-shirts was for a 3 color print
We only need a 2 color, so that should be a bit cheaper, right?

cheers,

Jeroen

Posted by: seanery May 3 2004, 03:38 PM

quote is for the polos. jeff & john are leaning that way.

Posted by: VegasRacer May 3 2004, 10:21 PM

Sean - The price from my source for 100 embroidered polos is $1,171.00 including shipping.

Jeroen - Can you please make 2 minor changes to the logo art so we are ready to go as soon as we get Sean's quote.
1.) remove to small 1 in the top right corner as well as the bar code at the bottom.
2.) add 914 Club.com at the bottom.

I can do it, but I know you can do it better.
Something like this attachment.

If anybody has any comments - please speak up.
Our final decision will need to be made by the end of this week.

What do you guys think????


Attached image(s)

Posted by: rick 918-S May 3 2004, 11:01 PM

I love it. Where is the money coming from?

Posted by: Jeroen May 4 2004, 04:14 AM

Yeah, HOW are we gonna pay for the polo's?

cheers,

Jeroen
ps I'll take care of the logo

Posted by: VegasRacer May 4 2004, 09:06 PM

Quotes from 2 recent e-mails that Jeff sent me.

Jeff is the one who really needs to give a clear answer to the question of financing for the shirts. He is the only one who has a tally of the expenses for the WCC.

Posted by: Demick May 5 2004, 08:34 AM

I'm confused on the shirts at this point.

It currently sounds like we are going forward with the polo style shirt. But this shirt does not have the ability to put a sponsor on it (except maybe one sponsor on the sleeve). Yet we keep talking about sponsors covering at least part of the cost of the shirts.

We have also talked about a t-shirt which would be sponsor paid for and their logos would be on the back. Sounds like we are not pursuing this one currently?

I can't seem to keep up with it. Can someone summarize where we are with the shirts?

Demick

Posted by: Jeroen May 5 2004, 09:38 AM

Demick,

We need to do the t-shirt with the sponsors printed on the back first
This shirt will attract sponsors and bring in the cash
This shirt would be free for each registration

If we do the polo's, these would be sold to the participants
Many have already shown interest on the registration form

But once again, we need to do the sponsor t-shirts FIRST

cheers,

Jeroen

Posted by: seanery May 5 2004, 09:41 AM

Posted by: Jeff Bowlsby May 8 2004, 12:48 PM

Sean and Jeroen, I am confused about the status of the shirts, can we have an update?

My understanding is that GPR is sending T-shirts for each attendee. I am guessing that they will be GPR shirts, with their logo or parts they offer. Those will be nice for each of the goodie bags.

Do we also have WCC event shirts either Ts or Polos? I was under the impression that the $$$ generated from sponsors will pay for the rallye sheilds and WCC T-shirts.

Let me know where we stand...thanks!

Posted by: seanery May 8 2004, 01:40 PM

I have no update. I was asked by John to get a quote for polo shirts, still waiting for my vendor to reply.

That was the last I knew of. It seems like GPR is providing their own shirts. I don't have anything going with T-shirts right now.

Posted by: Jeroen May 8 2004, 04:43 PM

Ok, here's the deal...

GPR is sending 65 GPR-shirts (to be added to the goodie bags)
In return, we put the GPR logo on the EVENT-shirts

These will have to be t-shirts, not polo's (the polo's are embroided and therefore can't have the sponsors on the back)
These t-shirts will be free (1 shirt per registered car - payed for by the sponsors and the registration fees)

We need to get going on the event shirts.
We need to start collecting/making the logo's for the t-shirt design.
I already have quite a few and I know Sean has some as well.
I'll do an inventory of what we have and still need a.s.a.p.

We have less than 4 weeks before the event, and I don't know how long it will take to have the t-shirts printed...

I suggest we finalize the t-shirt design before the weekend so we can send it off to the printer

Jeff, can you get on Brad's ass for the logo's from Smart Racing and Jerry Woods please
Sean and I can handle the rest of them between the two of us

I would like to do the embroided polo's as well, but I doubt we have a budget for those right now

Posted by: Jeroen May 8 2004, 05:02 PM

Logo's I already have:
HPH
Camp 914
Mueller
WEVO
Tarett
Mustard Seed Motorsports
J.West / James Adams
Engman

Logo's we need to get through Brad (Jeff please contact him about this)
Jerry Woods
Smart Racing

Logo's we still need (I will go after these)
SBWY
GPR
Jake Raby's Aircooled Technology (Jake doesn't really have a logo, but I'll work something out)

Posted by: VegasRacer May 8 2004, 05:14 PM

Can we do the embroidered polo shirts on a pre-paid for order basis? We could post a thread on the public BBS and let people know that there will be sponsor t-shirts as part of the goodie bag. We would ask for people to reply if they were interested in purchasing an embroidered polo also and take firm reservations.

I have not yet received a price quote from Seans source. (I think the break point is if we need 60+ shirts his guy may be cheaper.) I can get them done for @ $12 each and there is no minimum order. If I get the order in by early next week it should not be a problem to have them done in time.

Do we want to sell them for $15 or $20 each? Do we need a little extra money for something? Or do we have the funds to subsidise the embroidered polos and sell them for $10?

Is the design I post above OK with everyone?

What about color (natural or ash) and material (100% cotton or 50/50)?
We can mix and match but I think they should all be the same.

Time is running out. We need to get the order in early next week.

Posted by: Jeff Bowlsby May 8 2004, 06:38 PM

I have posted a message for Brad re: the logos, he hasnt responded to my phone call or emails re: registration, but I see him post on the main BBS occassionally. Hopefully this will reach him and he will respond. If not, can we just clip graphics from the sponsors webpages? For sponsors like Engman...why not just type in a lettered text 'Engman' for him? We should not let anyone hold us up.

We had $10 in the reg fees for the Rallye shields, which cost is now covered by the sponsors (right Jeroen?). I have only receioved funds from Mueller to date, and confirmation that Camp914 and Jake are sending payment. I assume the others are forthcoming.

So we have theat money we can apply to shirts, but everyone registered is expecting to pay extra for shirts 'if they are available'. we have a solid 100 'orders' for shirts on the Reg forms. I say we order the shirts, sell them at the meet for cost plus a small margin. maybe ~$15 each round numbers to make it easy.

after the dust settles, I will tabulate the full costs for everything and anticipate refunding unused costs to registered attendees as appropriate.

If that works...can John / Sean decide amongst you who should order what? I will forward payment from the Reg fees, and collections come to me for final accounting.

Posted by: seanery May 8 2004, 06:49 PM

I don't think you'll sell 100 polos if everyone is getting 2 free t-shirts.

Posted by: seanery May 8 2004, 06:52 PM

Mark & I have been playing with parts, I'll ask him about a logo and report back to the class. I am going to be extremely busy for the rest of the month starting monday. I will be out of town from the 19th - 24th or 25th, too.

Posted by: seanery May 8 2004, 07:01 PM

Jeroen,
depending how the shirts are going to printed, I have full color versions of the Mueller, Camp914 & JWest logos.

Posted by: seanery May 8 2004, 07:22 PM

Engman's logo (9R Parts) has been emailed to Jeroen.

Posted by: VegasRacer May 9 2004, 04:50 AM

People saying they are interested in buying a shirt is one thing.
People actually forking over the cash is another.
The box on the registration was only a guide.
I would hate to see us stuck with a bunch of expensive embroidered shop rags.
We have seen what can happen with the window stickers.

If we are going to sell them we should follow the successful example of the hats.
Take pre-paid orders and produce what has been sold.

Everyone on the planning committee please add your comments.
We need to move on this quickly if we are going to offer polos.

Posted by: rick 918-S May 9 2004, 02:31 PM

I can't finance them! Do it the polos as a pre-order. Next year plan ahead. Time is too short. We'll get burned.

Posted by: VegasRacer May 9 2004, 02:54 PM

Thanks for the support Rich. I agree 100%.

What do the rest of you say? Yes or No?

Posted by: Jeroen May 9 2004, 03:16 PM

Ok, lets get some facts on the table please, so we know what we are talking about...
(everybody, please correct me where I'm wrong!)

Rallye Shield budget (from registration fees) $10 x 60 cars = $600
Sponsor money $900 (not counting the sponsored goodies, we can't pay shirts etc. from that)
Total budget available $1500

Costs...
Rallye Shields $300 (actually $400, but like I said, only if there's enuf budget)
T-shirts $800 (150 printed in 2 colors front and back)
Total costs $1100 (or $1200 see note above)

So, basically, we have $300 to spare right now

Raffle tickets...
How are we gonna handle that???
Do people need to buy the raffle tickets (generates money)
Or are we gonna just distribute these for free among the participants (they could be included into the goodie bags)
(personally, I vote for the last option)

Now look at what we are offering the participants!!!
- rallye shield
- event t-shirt
- GPR t-shirt
- a shit load of raffled goodies
- 28 custom made trophies
- SWBY sponsored goodies
- breakfast
- box lunch
- farewell BBQ
- a unique and action packed 3 day event

In other words, people are gonna get one hell of a lot for their registration fee!!!

In all fairness, I say lets do the t-shirts and call it a day
I'd like to do the polo's just as much as any of you guys, but we are running out of time fast
And we are still on the positive side of the money scale (I'm sure we're gonna need some of that for unexpected costs etc.)

Last workable option I see for the polo's is that we take orders for them AT the event.
We could include an order form in the goodies bag
People pay for what they order at the event.
We have the cash in hand, and have them made AFTER the event and ship them off
No risks involved what so ever

Comments please

cheers,

Jeroen

Posted by: seanery May 9 2004, 07:52 PM

I agree, except I say can the polos this year all together. Let it be something 'more' for next year. We gotta give ourselves room to grow you know.

Posted by: VegasRacer May 10 2004, 02:17 AM

Two no votes is enough for me. Consider them dead.

What else needs to be done before the event?
I am chomping at the bit ready to get this party started.

Posted by: Jeff Bowlsby May 10 2004, 06:48 AM

I have just reviewed all discussions about the T-Shirts Sponsors and Trophys, with the following detail to add:

Income budgets:

$600 Rally Shields ($10 per registration)
$400 Trophys ($7 per registration)
$900 Sponsorships (Promised, not yet received)
$1900 Total projected income

Expenses:

$400 Rallye Shields
$600? Trophys (No final cost yet...$24/trophy + plaque cost)
$1000 total projected costs (for these items only)

So we should have about $900 remaining for Sponsor T-shirts. Lets finalize the artwork for them and get them completed and delivered. I agree that we won't sell that many polos if these other shirts (GPRs plus the sponsor shirts) are free/included. I like and support the idea of taking orders/payments at the WCC for Polos, or hats, or...a display mock-up could be made up to help promote? John if you were to do this, all costs/proceeds go to you.

On the raffle, I had just planned to pull car numbers of paid principal registrants from a hat to award the raffle parts, no additional cost for the raffle tickets.

The former Farewell BBQ is now the Farewell party, but a meal is not included in the registration cost, just to clarify. It was decided a long time ago to have people just buy food independently from the on-site food vendor at PartsHeaven or people could also go to local restaurants.

This has been a great ride everyone...we cant do everything this year. All registrations still have not arrived and sponsor money has only been promised, not yet received, but I am hopeful it will all come together. Everyone has been so extremely helpful and has jumped in and helped out tremendously. As Jeroen pointed out, look at all we have done in under 3 months. For next years WCC 2005, we will start earlier and be even better.

Here is the onfo I have from the registrations submitted so far on the shirt sizes and quantities, use it as a guide only. I would say we dont need more than say 65 spoonsor T-shirts:

57 registrations to date, 4 more expected:

T-Shirts
Qty Size
1 XS
4 S
14 M
32 L
32 XL
3 XXL
86 Total

4 Regs still out

Posted by: VegasRacer May 10 2004, 11:20 PM

I have started a thread on the BBS for people who may want to order an embroidered polo shirt.
http://www.914world.com/bbs2/index.php?act=ST&f=2&t=11982

I thought it would be nice to make them available.
If I get stuck and have to eat a few of them - Oh well.
If there is any profit - I will donate it to the WCC fund.

Posted by: Jeff Bowlsby May 11 2004, 06:59 AM

Machas Gracias John for taking on the Polos. I am in for one. Most excellent.

Have the sponsor T-shirt order been placed? Is Sean coordinating these or???

Jeroen, if you have the artwork with each of the sponsors logos, can you email it to me please? I would like to include the sponsors logos in the event brochure materials.

Posted by: Jeroen May 11 2004, 07:30 AM

John, like I promissed you in my PM, I'll send you the artwork for the polo's tonight
I'm in for one too, paypal tonight as well

-----------------------------

Jeff,

I hope Sean will be able to handle the t-shirts
I'm wrapping up the artwork for the shirts tonight
I'll put SmartRacing, Jerry Woods and LN Engineering on the shirt (even though these may still be unsure) and finish it

cheers,

Jeroen

Posted by: Jeff Bowlsby May 11 2004, 10:05 AM

Without a committment from them I would not include them on the shirt. Sean did say he would be extremely busy starting yeaterday, I hope that is not a problem.

We can always insert flyers in the event brochure and give them verbal promotion.

Posted by: Jeroen May 11 2004, 09:29 PM

John,

I just e-mailed you the logo for the polo's
(so if you didn't get it, please lemme know a.s.a.p.)

cheers,

Jeroen

Posted by: Jeroen May 11 2004, 09:32 PM

Here's the final design for the t-shirt...

Front:


Attached thumbnail(s)

Posted by: Jeroen May 11 2004, 09:33 PM

Back:


Attached thumbnail(s)

Posted by: VegasRacer May 11 2004, 10:01 PM

Got it. Thanks.

The t-shirt design looks ausgezeichnet.
Who is getting them made?
I would like to have 1 XL to send to Roy at SBWY if possible.

Posted by: Jeff Bowlsby May 12 2004, 07:10 AM

I dont think anyone is on these sponsor T-shirts order. John did you have somneone who could produce them?

Posted by: VegasRacer May 12 2004, 07:17 AM

Nobody that I have dealt with before.
I don't have time today to try and track down a source.

Posted by: Jeroen May 12 2004, 08:22 AM

Ok, I'm starting to get worried about the t-shirts...
Can someone call Sean? I e-mailed him the artwork, but I have no idea if he has time to take care of this
Who else could do this???

John, is your polo-person able to print these shirts???
I have the artwork ready for printing...

cheers,

Jeroen

Posted by: Demick May 12 2004, 09:38 AM

Best if Sean can do this since he has some real contacts.

However, if we need to, this should be easy to do. I did a quick lookup online and found this place which seems pretty good:

http://www.customink.com

I did an online quote with them. With Haynes Beefy T shirts (best quality) with 2 color front and 1 color rear printing and quantities as Jeff provided (86 shirts of various sizes), the total comes out to $653 (that's $7.60 each). We can reduce that by about $40 if we include their logo on our shirt (might as well). That price includes shipping and I'm assuming there will be no sales tax. They guarantee delivery in 2 weeks.

I'm sure there are probably cheaper sources as well. I didn't really shop around.

It's an option. I can pursue this if Sean cannot do the shirts. We probably need to have orders placed by this weekend either way.

Demick

Posted by: seanery May 12 2004, 10:46 AM

I just got a response from my vendor. Their price was virtually the same as Demick's quote. I have approached them with the offer of sponsorship of $100 to add their logo. I think it's funny that you posted that same kind of deal Demick. Are we all cheap? Or do we just like to spend money on parts and not other stuff.

I'll post her answer along with a total price including shipping (they are in the Bay area which helps).
Also, will need to know if there are any XXL requested as there is an upcharge of $2 each for those.

Posted by: seanery May 12 2004, 10:51 AM

OK,
I requested the following sizes:

2 XS
5 S
16 M
36 L
37 XL
4 XXL

100 TOTAL

I have also asked if someone could pickup the shirts, they are in San Mateo. I will pass all info as it comes.

Jeff,
How can we pay? Do we have cash, check, charge? Right now I don't have the $$ to float this one.

thanks.

Posted by: seanery May 12 2004, 11:32 AM

Base Price 100 $2.76 $276.00

SKU Upcharge* 4 $1.00 $4.00

Decoration Charge $249.95

Additional Imprint 1 $135.80

SUBTOTAL $665.75


TOTAL $665.75 not including shipping and tax

Posted by: Jeff Bowlsby May 12 2004, 11:59 AM

We can have them picked up in San Mateo, not a problem, saves shipping cost. Sales tax will add about $50., thats expected.

Given that we have the promised free GPR shirts, and Johns Polos are available, these would go into the goodie bags at not cost to the attendees. We therefore only need 70 shirts. Can we save costs by only printing 70 shirts? I can follow-up with a revised size/quantity list.

When can they be ready for pickup? Do they have the art and are they ready to go upon finalizing the order?

I can cover the costs by check, cash or charge...who do I contact? Maybe I can finalize the order today by phone?

Thanks Sean.

Posted by: seanery May 12 2004, 12:07 PM

Jeff,
The shirts are on a 12 day turn. We can save a bit of money by reducing the qty, but it won't be a huge savigs. I've done a lot of the hats/shirts things and I'd recomend getting the 100. There will be some folks just popping in. Even if they aren't registered they may want to buy a T-shirt for $10. We will have absolutely no problem selling the extras. I could have ordered an extra 50 hats and had all of them sold by now. The guys are hungry for 914 specific swag.

I asked Macey what we needed to get started. This was her response:
"Well as far as payment is concerned - you can either give us a credit card - we authorize the entire amount and don't charge it until your order is shipped. Or you can put a 60% deposit down and pay the rest upon receipt of goods.
Or we can take a check if that is easiest for you - let me know what works - Thanks!"

If you want her contact info I can pass it along.

Other than that they will need the art. If Jeroen can email that me then I can forward it to her.

Posted by: Jeff Bowlsby May 12 2004, 12:44 PM

PM me her contact info and I will contact her directly and make payment arrangements.

12 days is GUD...

Jeroen posted that he had sent you teh artwork already, a day or two ago? Its also posted as .gif files in the recent post, I think its in this thread. Do you need more?

Posted by: seanery May 12 2004, 01:09 PM

the gif files won't suffice. I need the eps files.

Posted by: Jeroen May 12 2004, 02:26 PM

Sean,

I already e-mailed you the artwork last night...
to your sean at moronthrottle dot com account (in .eps format)
If you didn't get it, lemme know and I'll send it again

cheers,

Jeroen

Posted by: seanery May 12 2004, 02:41 PM

sorry jeroen, it didn't show. try sean@2yellow.com

Posted by: Jeroen May 12 2004, 03:08 PM

OK, I just mailed them...

cheers,

Jeroen

Posted by: Jeff Bowlsby May 12 2004, 04:04 PM

I have called Macey and left a voice mail. Sean if you can get her the .eps files I will finalize the order and this task will be complete.

I will post a follow-up post once its a done deal.

Posted by: seanery May 12 2004, 04:11 PM

Logos are received and forwarded to Macey.


Jeff,

Depending polo qty (over 60?) Macey would be our contact for that as well.

Posted by: Jeff Bowlsby May 12 2004, 04:14 PM

John is handling the Polos...We'll see what prepaid qunatity he come in with.

Can the Sponsors logos be posted onto the event website? Sponsors I list include:

Mueller Design Werks
Tarret Engineering
High Performance House
Camp914
GPR
James Adams
Engman
LN Engineering
Air Cooled Technology
TriadWest
Jerry Woods
Smart Racing
Mustard Seed Sports
Wevo
SBWY

Posted by: Jeroen May 12 2004, 04:24 PM

Hey Jeff,

Is Triad West sponsoring too???
Did he contact you, cause I heard nothing from him...
If so let me know ASAP and I'll add his logo to the shirt!!!

cheers,

Jeroen

Posted by: Jeroen May 12 2004, 04:37 PM

Go ahead and post them on the BBS
I'll add the sponsors to the event-website a.s.a.p.

cheers,

Jeroen

Posted by: Jeff Bowlsby May 12 2004, 04:48 PM

Yep, Triad is in for $100+ Raffle parts.

Posted by: Jeroen May 12 2004, 04:53 PM

Crap! I didn't know that...!!!
I'll add his logo and send the new artwork to Sean RIGHT NOW!!!

cheers,

Jeroen

Posted by: Jeff Bowlsby May 12 2004, 05:04 PM

Sorry, Dave and I have traded a couplke emails and he just confirmed a coupole hours ago. Is Engman confirmed and on the Shirt too? He hasnt contacted me but I recall hearing that he intended to be a sponsor and didnt see an Engman logo on the shirt art.

Posted by: Jeroen May 12 2004, 05:08 PM

Engman confirmed. He's sending you the goodies
He's on the shirts as "9R Parts"

cheers,

Jeroen

Posted by: Jeroen May 12 2004, 05:13 PM

Ok, I added the Triad logo to the t-shirt and send it to Sean
I hope it's not too late (since Sean already send the previous version to the printer)

cheers,

Jeroen

Posted by: Jeff Bowlsby May 12 2004, 05:28 PM

I just spoke with Macey. Order placed, pending receipt of revised artwork, which she is aware of and expecting and will confirm when she receives it. Financials taken care of. Turns out the printer is right here in my hometown...San Jose.

Good work men. Jeroen and Sean, you are incredible.

Posted by: Jeroen May 12 2004, 05:33 PM

If you have an e-mail address, I can send it to her directly
This would save Sean some hassle (I know he's bussy)

cheers,

Jeroen

Posted by: Jeff Bowlsby May 12 2004, 05:36 PM

Here it is:

Macey Moore
macey@branders.com

Posted by: seanery May 12 2004, 05:55 PM

haha, i just forwarded it to her. Well, she'll get it twice now, that's better than just once.


Hey if we have any leftovers I'd go for one of these cool Ts.


danke.

Posted by: Jeroen May 12 2004, 05:56 PM

Ok, sending it to her now

cheers,

Jeroen

Posted by: Jeroen May 12 2004, 06:06 PM

Crap... you were just a mouse click to late to abort the sending of the e-mail
Are we on a roll or what

How many are we ordering?
If we go for 100 I'm sure we can sell what ever's left over after the event (if any) with in seconds...

Thanks guys for the swift action. I think I can sleep now

cheers,

Jeroen

Posted by: Jeff Bowlsby May 12 2004, 06:13 PM

100 on order. I am a little nervous about having 35 extra shirts to move, but not overly worried. If we have a few extra I thought it might be a good thing to send to each of the sponsors...So they would know our appreciation...and to 'lay pipe' for next years round of sponsorships. Next year we will be on this much earlier to minimize the rushing around.

Is'nt this fun...I never expected to be able to draw 65 914 owners together...

Posted by: VegasRacer May 13 2004, 12:51 AM

You too Jeff.

WOW. I am tied up all day and come back to find out everything is taken care of.
I guess you don't need my help anymore.
I hope you didn't miss me today.
I don't have a note from my mother, but I think the attached photos will prove I was not wasting my time.

I am sure we will be able to sell the extra T-shirts without a problem.
Sending one to each of the sponsors is a great idea.

I have received orders for 37 of the embroidered polos.
(the shirt I am wearing in the photo is from my embroidered polo source)


Attached image(s)

Posted by: VegasRacer May 13 2004, 12:54 AM

The WCC is going to be FANTASTIC.
I am getting really excited.
Now if I can just kidnap convince some of these girls (or my porcelain model friend) to join us.


Attached thumbnail(s)

Posted by: Jeroen May 13 2004, 04:04 AM

John,

It looks like you are having too much fun



cheers,

Jeroen

Posted by: seanery May 13 2004, 07:22 AM

I like Latex!

Posted by: Jeroen May 13 2004, 07:29 AM

Maybe we can have sponsored event latex suits next year
(we need to get back on topic )

cheers,

Jeroen

Posted by: Jeroen May 27 2004, 07:22 AM

Any word on the t-shirts yet???
I'm really curious

cheers,

Jeroen

Posted by: seanery May 27 2004, 07:42 AM

yes, they sent me an email last week when I was out of town. I left my home computer's mail program open and didn't get the message until Sunday. They told me that the barcode was so small it wasn't printing well on the shirts. I told them if it doesn't look good to lose the barcode. She said we are still on schedule.

I'll send her an email to see when we can pick them up.

Posted by: Jeff Bowlsby May 27 2004, 09:33 AM

Macey has confirmed that I can pick them up on Tuesday here in San Jose...

Posted by: seanery May 27 2004, 09:38 AM

sweet!