Event Cost Options

[rick 918-S]

As we approch the launch of the web page we need to put a number on this thing.

We will need to address minimum costs like a party room either at the home base hotel, bowling alley, or a local restaurant.

Swag like Windbreakers, shirts or hats..etc. something...

Would pay $ 50.00 for on 75.00 for two

Say 25 people @ $ 50.00 = $ 1250.00

Room rent 200.00?
Small catered food 400.00?
Event windbreaker Qnty: 25 @ 25.00= $ 625.00 ?

total $ 1225.00?

[VaccaRabite]

I am putting this in here as it was kind of out of place in the Website thread. *PLEASE ADD COSTS I MIGHT HAVE MISSED* If the cost stays the same no matter how many people show up, it is a FIXED cost. If the cost is on a per person basis (like gate price), it is a VARIABLE cost.

Fixed:
Event space cost (how many spaces (4) * cost per space ($40) = $120)
Tentage (if any)
Banner cost (if any)
Prizes (our prizes, not Hersheys)
Room rental (bowling alley or bar, not hotel rooms)

Variable
Gate ticket price (can we roll that in and pay PCA in advance?)
Food per person (if we cover that - fixed menu at a venue one night?)
1/2 Concourse costs per person (assume that 1 car will hold 2 people ($5) Can we roll that in and pay PCA in advance?)

Items removed from COSTS list
Give-away shirts per person (Not included in event cost)
AX fees per person (if we cover that)
beer per person (if we cover that )
Website costs (if any)

Right now, then, the only firm cost we have is the $120 for space at the show, and $5 per person for a concourse fee.

If we can roll the concourse fee into the event, and pay PCA as a block for the cars that show, we can add perceived value towards our event, as well as potentially build a till for future MidA events.

Zach