Web Site, New information! Options

[rick 918-S]

I broke this down into sub groups so we can track each item to conclusion. Only post in the information about the website in the thread.


Rich and I talked about the web site today. I contacted my sons friend Forrest who works at a web design business. He agreed to get us a domain name and host a site for us.

He will need some art work. Anyone have 914 related photos we could use on the home page post them here. Something from an east coast gathering would be best. The only photos I have are from WCC's and FFC's in the middle of the country.

I want to have the site up in the next two weeks on the outside.

Forrest will make an online entry form if we need but we will need a pay pal account for the event payment and someone will need to be incharge of collecting the entry forms via their email address I think. I will know more after my meeting with Forrest.

Someone post when we have locked down now.

Event date and itinerary:

Cost:

Lodging:

Cost:

AX:

Cost:

PDF: format Maps of the area. people can print. All materials online will need to be printed by participants to save us the cost of printing and mailing.



Is there any group activities planned?

Anything you want on the website post it here! (IMG:style_emoticons/default/aktion035.gif)

Sick of me yet? (IMG:style_emoticons/default/laugh.gif)

[VaccaRabite]

Do we have our fixed costs formalized yet? X number of spaces at Y cost, website design fees, etc?

What about variable costs like food and beer, shirt costs, are we paying for spaces in the concourse?

Once we have our fixed and variable costs, we can do a break even analysis at different cost points and see where we need to set cost:person ratio. I have not been paying much attention lately, are we still targeting 40 cars and 80 people?

If we can confirm the specific costs I'll do the analisys and provide you guys with some costing structures. But, I don't have the time right now to surf this forum to ferret out the info. I need:

Fixed:
Event space cost (how many spaces * cost per space)
Tentage (if any)
Website costs (if any)
Banner cost (if any)
Prizes (our prizes, not Hersheys)
Room rental (bowling alley or bar, not hotel rooms)

Variable
Food per person (if we cover that)
beer per person (if we cover that)
1/2 Concourse costs per person (assume that 1 car will hold 2 people)
Give-away shirts per person
AX fees per person (if we cover that)

Zach

[rick 918-S]

Do we have our fixed costs formalized yet? X number of spaces at Y cost, website design fees, etc?

What about variable costs like food and beer, shirt costs, are we paying for spaces in the concourse?

Once we have our fixed and variable costs, we can do a break even analysis at different cost points and see where we need to set cost:person ratio. I have not been paying much attention lately, are we still targeting 40 cars and 80 people?

If we can confirm the specific costs I'll do the analisys and provide you guys with some costing structures. But, I don't have the time right now to surf this forum to ferret out the info. I need:

Fixed:
Event space cost (how many spaces * cost per space)
Tentage (if any)
Website costs (if any)
Banner cost (if any)
Prizes (our prizes, not Hersheys)
Room rental (bowling alley or bar, not hotel rooms)

Variable
Food per person (if we cover that)
beer per person (if we cover that)
1/2 Concourse costs per person (assume that 1 car will hold 2 people)
Give-away shirts per person
AX fees per person (if we cover that)

Zach

Fixed:
Event space cost (how many spaces * cost per space) Rich was checking this
Tentage (if any) ? Unknown
Website costs (if any) I took care of it. Done $0.00
Banner cost (if any) Unknown
Prizes (our prizes, not Hersheys) Ray is working on some free stuff
Room rental (bowling alley or bar, not hotel rooms) Dr. Evil's checking on that

Variable
Food per person (if we cover that) This may be one of a very few things that would be part of the event cost.

beer per person (if we cover that) I say open bar everyone buys their own.

1/2 Concourse costs per person (assume that 1 car will hold 2 people)
Give-away shirts per person Ray is working on a method to have attendees order and pay for their own event shirt. The shirt will be drop shipped.

AX fees per person (if we cover that) attendees pay their own way.

[r_towle]

Do we have our fixed costs formalized yet? X number of spaces at Y cost, website design fees, etc?

What about variable costs like food and beer, shirt costs, are we paying for spaces in the concourse?

Once we have our fixed and variable costs, we can do a break even analysis at different cost points and see where we need to set cost:person ratio. I have not been paying much attention lately, are we still targeting 40 cars and 80 people?

If we can confirm the specific costs I'll do the analisys and provide you guys with some costing structures. But, I don't have the time right now to surf this forum to ferret out the info. I need:

Fixed:
Event space cost (how many spaces * cost per space)
Tentage (if any)
Website costs (if any)
Banner cost (if any)
Prizes (our prizes, not Hersheys)
Room rental (bowling alley or bar, not hotel rooms)

Variable
Food per person (if we cover that)
beer per person (if we cover that)
1/2 Concourse costs per person (assume that 1 car will hold 2 people)
Give-away shirts per person
AX fees per person (if we cover that)

Zach

Fixed:
Event space cost (how many spaces * cost per space) Rich was checking this
Tentage (if any) ? Unknown
Website costs (if any) I took care of it. Done $0.00
Banner cost (if any) Unknown
Prizes (our prizes, not Hersheys) Ray is working on some free stuff
Room rental (bowling alley or bar, not hotel rooms) Dr. Evil's checking on that

Variable
Food per person (if we cover that) This may be one of a very few things that would be part of the event cost.

beer per person (if we cover that) I say open bar everyone buys their own.

1/2 Concourse costs per person (assume that 1 car will hold 2 people)
Give-away shirts per person Ray is working on a method to have attendees order and pay for their own event shirt. The shirt will be drop shipped.

AX fees per person (if we cover that) attendees pay their own way.

Fixed:
Event space cost (how many spaces * cost per space) Rich was checking this

40-50 per spot, we should consider 4 adjacent spots.

Tentage (if any) ? Unknown

I had one of our members contact me about this...its in one of the threads on one of the boards...I will dig it up. He lives nearby and offered a few easy up tents for us to use...that will be the best...he has a truck and trailer to deliver them.

Website costs (if any) I took care of it. Done $0.00

I am still awaiting response from Forrest so I can get him all straight on what the site should say and put together some marketing type wording etc.

Banner cost (if any) Unknown

I would say that if Ray can do this cheap, we should do a MEI logo banner that will fit on one easyup tent...so figure 6 foot by 1.5 feet.

Prizes (our prizes, not Hersheys) Ray is working on some free stuff

Ray, I think, is doing this.

Room rental (bowling alley or bar, not hotel rooms) Dr. Evil's checking on that

Noth sure if this is in another thread already.

Variable
Food per person (if we cover that) This may be one of a very few things that would be part of the event cost.

No, we cannot do any food anything within the event. Its very strict.
We can bring our own personal sandwich type stuff etc, but we cant go out for pizza and bring in a load of pizza...Hershey park has the concessions monopoly within the event...this is covered on the PCA site for the event....in detail.

beer per person (if we cover that) I say open bar everyone buys their own.

we are not a club, org, or anything more than a group of hobbiest that agreed to meet at the same time, same place.
The minute we start to think otherwise or behave in a fashion that would be considered a group or and org, we get into liability.

We can make a beer run if everyone chips in, we can behave like it a party and BYOB...we cannot provide any alchohol..

1/2 Concourse costs per person (assume that 1 car will hold 2 people)

Price of entry to the event is up to each person attending.
Details are on the PCA site, and as soon as Forrest emails me, I will put them on the MEI site also.
Again, we are just a group of guys.
The event is PCA, and they are insured...
We dont charge.

Give-away shirts per person Ray is working on a method to have attendees order and pay for their own event shirt. The shirt will be drop shipped.

Cool

AX fees per person (if we cover that) attendees pay their own way.

Attendie is responsible for this. They must sign a waiver with the local PCA to attend the event...and pay them to attend.
I have asked, any porsche can run, any motor, and setup...so all of us will run.
We will be classes based upon standard PCA classing.
We will get a copy of the results so that we can award our own group afterwards if we want...and we can class people anyway we want.

Rich