Event Cost Options

[rick 918-S]

As we approch the launch of the web page we need to put a number on this thing.

We will need to address minimum costs like a party room either at the home base hotel, bowling alley, or a local restaurant.

Swag like Windbreakers, shirts or hats..etc. something...

Would pay $ 50.00 for on 75.00 for two

Say 25 people @ $ 50.00 = $ 1250.00

Room rent 200.00?
Small catered food 400.00?
Event windbreaker Qnty: 25 @ 25.00= $ 625.00 ?

total $ 1225.00?

[rick 918-S]

Ok, everyone read the Sinkhole Alley thread. Mike has the details.

1. No up front cost, but a final count, for food, will be needed by April 18, 2009.


2. No minimum body count up to 40 people or so.

3. $22.00 bucks a head for a great spread. Add tax and tip and say $30.00 should cover the cost.

Optional bowling paid by who ever wants to bowl if the lanes are not taken by a tourament. Optional if people want to pay their own way.

So we need to cover the $ 120.00 for the swap spots.

What else do we need to cover?

[VaccaRabite]

Ok, everyone read the Sinkhole Alley thread. Mike has the details.

1. No up front cost, but a final count, for food, will be needed by April 18, 2009.


2. No minimum body count up to 40 people or so.

3. $22.00 bucks a head for a great spread. Add tax and tip and say $30.00 should cover the cost.

Optional bowling paid by who ever wants to bowl if the lanes are not taken by a tourament. Optional if people want to pay their own way.

So we need to cover the $ 120.00 for the swap spots.

What else do we need to cover?

So...
X(30)+160/X= Cost per person to break even.

If we assume 40 people, then per person cost will be $34 per person.

So, there we go. If we get more then our intended turnout, we will have a small profit. If we have less then our intended turnout we are going to come up short.

By the way, if we only count on 20 people showing, the event cost is $38 per person.

I would highly suggest that we charge at least $36 per person for the event cost.

Zach