The Current State of the Event, here's the plan as I know it Options

[McMark]

I've modified and collected the info from other threads. This is the outline of what's happening and the dates.

Thursday, May 13: Evening arrival & parking lot reception

1: Keg

Friday, May 14: Morning drive & evening ?tech sessions?games?

1: Drive - Randy will map this out.
2: Tech Sessions/Games - Mark will look into this.
3: Dinner BBQ?

Saturday, May 15

1: Autocross - Rob will be looking into this option.
2: Peoples Choice Car Show - Mark will look into this.
3: Dinner w/ awards, thank you, etc - Need help... Brett?

Sunday, May 16: Departure and ?AX?

1: Autocross - Rob will be looking into this option.
2: Departure

The one HUGE topic that need to be covered is what hotel will play host. We're planning on letting everyone make their own accommodation plans, but we need a 'home base' which will serve as the meeting place/hangout/etc.

[ConeDodger]

I presented the dates in question to Bob Peake at last nights PCA Board meeting and he and I will talk more about this. The one fly in the ointment is that we also discussed at the board meeting the possibility of using Infinion paddock 2-3 times next year. One of the proposed dates is in May. If that proposed date is the same as the 13th - 16th WCR dates, you lose. The proposal to use Infinion for those dates came from Frederick Rausch. He is the Competition Director and his vote is big. (he makes the bulk of the operating budget for SVR each year) Bob kind of gave me a heads up when Frederick brought this up by asking me when our event was.

The planning meeting, where all of this is finalized is in January so permission to use whatever lot should be solid by then. I would suggest permission and terms but not an agreement or a contract and deposit. Once you have permission to use the lot then we can go ahead and get it on the calendar. Then and only then should deposits, contracts, promises, and kisses be exchanged.

[RoadGlue]

If that proposed date is the same as the 13th - 16th WCR dates, you lose.

What does that mean, "you lose"? Meaning the dates we've all agreed on will need to be rearranged again? Just getting this "us vs. you" vibe from you again. Am I just misinterpreting your words?

If the dates haven't been decided on by the PCA yet, then maybe they can work their dates around our event. That seems fair to me.