To-Do List Options

[RoadGlue]

How about a To-Do list? What things do we need to get done ASAP? I know we're still waiting for the SVR dates right now, but perhaps we could figure out what needs to be done and assign specific tasks to specific planners.

Here's just a brainstorm of things that need to be done or discussed:

1. Decide on the official venue (Horizon, right? What's the current status?)
2. Finalize auto-x details
3. Will there be a tech quiz this year?
4. Prizes / awards ceremony?
5. We haven't talked about fees - are we going to make this a "free" event, meaning each participant just pays for their own way?
6. I need to plan out the fun run
7. We need an alternate event if the auto-x falls through
8. Event brochure that specifies event times, maps, etc? (PDF?)
9. T-Shirts?
10. Sponsors?
11. Silent auction to benefit the website (hosting costs, etc)?
12. Maybe a twin trunks swap meet during the auto-x or some other time? People could bring 2-4 items, just for fun, etc.
13. What about on-road communication? Do people use FRS radios anymore?
14. List of items people should bring, like oil, sunscreen, swim trunks, etc?
15. Group photo time and location (I'm sure we can find someplace awesome)

What else?

[ConeDodger]

Brett,
I suspect that the discount is found in the incentives. If you achieve 40 rooms rented for 3 nights you get one complimentary room per night. In other words the discount is to the organizer and everyone else pays regular prices.

We are looking at something other than the Horizon because we are not having the autocross. The autocross was the only thing they had to offer other than price. Take away the autocross and they have nothing to offer but price.

Let's average out that 3 day rate and float a trial balloon in the WCR2010 public thread. "How would you feel about $XX.XX / night?" We can use the high and low price to give people a range. History tells us these guys are cheap though.

By my quick in my head calculations it would be @ $112.30/night at Harrah's, @ $105.60/night at Harvey's Lake Tower, @ $79.00/night at the mountain tower. I assume that Ms. Crissy is willing to allow the 40 rooms to be spread throughout those three choices so our trial balloon would be "How would you feel about rooms ranging from an average of $79.00/night on the mountain side to an average of $112.30 on the Lake side?" If we don't make the 40 rooms we just lose the comp room. No big deal.

Actually, their Destination Lake Tahoe Service is pretty cool too... We give out the toll free number and tease with a couple two or three suggestions for non-WCR 2010 events like golf, lake tour, chartered fishing etc. and the hotel handles it. We come out looking like superstar professional event planners. Ok, not really but it is an option we can offer. (IMG:style_emoticons/default/smile.gif)