Hotel Options, Mammoth Options

[Andyrew]

OK, So I'd like to keep an open discussion regarding hotels.

Note prices are list based on a Saturday night.

Mammoth Mountain Inn:
List: 150/night
Parking: Reasonably large, 3 separate areas.
Lounge: Yes, nice
Bar: Yes
Pool: Small Outdoor
Restaurant: Yes
Overall feel: Very nice
Rating: 3 stars, 3.7 rating


Motel 6:
List: 125/night
Parking: Medium+, Wraps building
Lounge: No
Bar: No
Pool: Small Outdoor
Restaurant: No
Overall feel: Its a Motel 6
Rating: 2 stars, 3.4 rating


Quality In:
List: 139/night
Parking: Underground
Lounge:Yes
Bar: No
Pool: No
Restaurant: No
Overall Fee: Its a Quality Inn
Rating: 2 stars, 3.5 rating


These are the hotels that I feel could host our group. The quality inn possibly would be completely encompassed by our group but they have 59 rooms.

[Andyrew]

More details, I informed him that I believe the Free Sell terms will work well for us and I would discuss it with you guys.

Hi Andrew,

To answer your question, I would need to determine what type of contract would be set up. I will try my best to include all the details pertaining to each of the contracts type below. I may miss something but I will my best to cover all bases. Details below do not guarantee all the specifics in either type of contract.

 

Basically we have two different types of contracts: Free Sell and Master Account

 

Free Sell

This contract allows the group to book individual reservations on their own at the agreed upon discounted rates for the contracted room types and dates. Each member of the group will contact our call center to reserve, book and pay their reservations. There is no master account set up. Any products purchased will be paid for by the individual.

 

Since rooms are not being blocked for the group, all reservations and rooms are based on availability.

 

Change/Cancellation Policy: Summer Season

Valid April 21, 2016 through October 31, 2016

You may cancel or change the reservation up to 2 full days in advance of arrival date with a $50.00 change/cancellation fee. Within 2 days of arrival all reservations are non-changeable, non-transferable and non-refundable, unless other arrangements have been made.

 

The minimum requirement in order to receive the contracted rates is 20 people, 5 condos/hotel rooms booked for 2 nights or more.

 

 

Master Account

This contract allows the group to block the numbers rooms needed for all individuals in the group. A master account will be set up to cover all charges, i.e. room charges, taxes and resort fee. Activities and other products can be added on the master account as well. Upon arrival the balance of the master account must be paid in full.

 

This type of contract includes a Room Block Reduction (Attrition) clause since we are holding rooms for the group and unable to sell. Below is example of the verbiage in our contract.

 

914 WCR represents to MMSA that the total number of room nights blocked is an accurate representation of the guest room requirements. Up to 10% of the per night room block may be released without liability, provided 914 WCR, notifies MMSA in writing at least (60) days prior to the scheduled arrival date.

 

If the reduction exceeds the limits outlined above, or any further reductions occur within (59) days of the arrival date, or any rooms are held without names by 914 WCR, the Group Master Account will be charged the full amount of the unused room nights, plus room tax. No-Shows and Early-Departures are considered reductions and will also be charged.

 

A rooming list is required 30 days prior to arrival. This will be provided to the Conference Services Manager and he/she will assign rooms based on your rooming list.

 

A deposit of 20% of the lodging revenue is required when returning the signed contract.

 

The cancellation policy is as follows:

Should it be necessary for you to cancel this function after this letter has been signed, MMSA will be entitled to liquidate damages based on the following scale:

91 days or greater, prior to the event date:

Forfeiture of initial deposit.

90 days to 61 days prior to the event date:

An amount equal to twenty five percent (25%) of the estimated total event.

60 days to 31 days prior to the event date:

An amount equal to fifty percent (50%) of the estimated total event.

30 days or less, prior to the event date:

An amount equal to one hundred percent (100%) of the estimated total event.

 

The minimum requirement in order to receive the contracted rates is 20 people, 5 condos/hotel rooms booked for 2 nights or more.

 

 

STEPHEN REMILLARD

National Sales Manager

 

Mammoth Mountain Ski Area, LLC

2321 Rosecrans Ave., Suite 1260

El Segundo, CA 90245

Cel. 760.914.3084

sremillard@mammothresorts.com

 

Mammoth Resorts locations include Mammoth Mountain, Bear Mountain, June Mountain and Snow Summit. For more on our locations, visit MammothResorts.com

 

From: adalen [mailto:adalen@pacbell.net]
Sent: Monday, August 15, 2016 7:44 PM
To: Remillard, Stephen <sremillard@mammothresorts.com>
Subject: RE: 914 WCR, Large group late summer next year

 

Stephen,

 

What happens if we do not make our estimimated room/group count or have to cancel? 

 

What exactly does your "contract" require? 

 

Thank you,

Andrew Dalen