RRC06 planning..., it was so damn fun last year... we gotta Options

[TROJANMAN]

I just got off the phone with The Archway Inn


They have new owners this year and things have been "improved" (IMG:style_emoticons/default/smile.gif)
all of their renovations should be done by september, including: new carpet, bedding, etc......
their breakfast now includes biscuits and gravy, and eggs (an improvement from last year)
their group rate did go up $10 from last year (it was $80 last year), but i was able to talk her back down to $85 + a 9% tax
She is going to block off 25 rooms for us. We can add more later if necessary.

Our contact is "Candy" and just mention the 914Club
She is also going to give us reserved parking. i am sending her a pic from last year, so she knows where we want to park.

Aarchway Inn - 435-259-2599 - Fax: 435-259-2270 - Toll Free Moab Lodging Reservations: 1-800-341-9359
(IMG:style_emoticons/default/burnout.gif)

[TROJANMAN]

We should probably start a check list (feel free to add and edit)



hotel - DONE

friday afternoon drive - need route
friday night dinner - BBQ at the hotel?

saturday lunch (Greg)
saturday drive - need route
saturday dinner - On the River (B.Martin)

sunday breakfast
i think we can skip a sunday drive

Other Stuff:
Awards
Shirts
Sponsors
Registration Fee

maybe due a sunday morning car show and give the awards away at a group breakfast. this is one way to get the group together one more time before heading home.

This post has been edited by TROJANMAN: Jul 9 2006, 06:32 PM

[TROJANMAN]

another idea (to save on cost) is to host a barbecue in the parking lot, or pool area of the hotel on friday night. Friday, because a few people missed last years dinner on the river because they were driving in late. it's a great way to have a meet and greet on the first night also.

i know the hotel has at least one grill available, and if necessary, someone from colorado could probably load one on one of our support vehicles. they have a conference room available if the weather is bad, everyone could drink without having to worry about driving, and we could probably bring a keg or two. We can send GINT to Costco to get the burgers and buns. (IMG:style_emoticons/default/smile.gif)
More than likely i will be bringing the Expedition, so i will have room for ice chests.

[brant]

Ok...
My hibernation is over
I'm finally back and will start carrying my weight.

1st: Jeroen,
I would really love and appreciate the opportunity to use that art work again this year if you are willing. I think we should do a shirt or hat or something... so when we figure out the details, I'd really appreciate it!


2nd: also a thank you to Jeroen,
as soon as we nail down the entry fee, I'd love to do an online registration thing again. My wife made me promise to keep my name and address off of the WWW, so I'll figure out the details and definitely be greatful if you help set up the registration page again. (details will come in a week or two)

3rd: Greg,
thanks for doing the hotel foot work.
I'm absolutely certain we are going to need some type of box lunch again.
you don't have to... but if your willing do you want to call them again?

4th: I guess since all of the folk are playing and having fun at the WWC those of us that are still around can snag all of the jobs we want in their absence....
lol... anyways... Ben, would you be willing to call the river place that we had friday dinner at last year. I'm really thinking that we should go there for saturday dinner instead this time around. If they are not booked solid can you set up the reservation. If its something you really don't want to do let me know. I can't say for certain how many we would bring, but I'll bet its at least 25-30

5th: I think I had better take a job.
I'm happy to do registration again, and coordinate the applications, money stuff.
I'll be honest, I really don't care to solicit the prizes this time around... but I don't know if anyone else is up for that?

6th: Greg again. Man! I love the Bbque Idea! I shouldn't be a dictator. We can see what others think.. but I love it! It seems to me that we could buy beer with the money we saved on a restaurant. Plus, its casual and promotes chatting... It also might help us keep our total entry fee the same or even lower. I love it! Maybe Russ even has a gas grill that he would bring over and save us from trailering one out of state?

Speaking of Russ
I went through the old thread and got his contact info.
I just sent him an email and invited him over hear to the planning thread.

[BMartin914]

Yes Brant. I will make the res. for Sat night at the Red Cliffs Lodge. Not a problem.

If Brant doesn't want to be a dicatator I will. I can't believe I'm saying this, but Greg has a...well...GREAT idea! BBQ at the hotel on Friday night would not only save $$$, but for all of Greg's aformentioned reasons is perfect. I would say the decision has been made.

[TINCAN914]

Yes Brant. I will make the res. for Sat night at the Red Cliffs Lodge. Not a problem.

If Brant doesn't want to be a dicatator I will. I can't believe I'm saying this, but Greg has a...well...GREAT idea! BBQ at the hotel on Friday night would not only save $$$, but for all of Greg's aformentioned reasons is perfect. I would say the decision has been made.

(IMG:style_emoticons/default/agree.gif)

BBQ is a great idea...... I thinnk Ben couldbe a great dictator, ALL HALE BEN.... (IMG:style_emoticons/default/pray.gif) (IMG:style_emoticons/default/pray.gif) (IMG:style_emoticons/default/pray.gif)

Is everyone heading up Friday morning?

[brant]

feels like we are rolling now.
Brian, we left colorado as a group at 4am (or some such time) and caravan'd there friday morning...

Also, Brian has graciously offered to help out with door prize solicitation.
if anyone wants to give him a hand.. I imagine he would be happy for the help.

our task list is getting better:
---------------------------------------------
hotel - DONE
saturday lunch -DONE
saturday dinner - On the River DONE
Registration- DONE

friday night dinner BBQ at the hotel- Only needs shopping and details

friday afternoon drive - need route
saturday drive - need route
sunday breakfast?

Awards
Shirts
Fee
map?

feels like were half way there!
brant

[TINCAN914]

feels like we are rolling now.
Brian, we left colorado as a group at 4am (or some such time) and caravan'd there friday morning...

Also, Brian has graciously offered to help out with door prize solicitation.
if anyone wants to give him a hand.. I imagine he would be happy for the help.

our task list is getting better:
---------------------------------------------
hotel - DONE
saturday lunch -DONE
saturday dinner - On the River DONE
Registration- DONE

friday night dinner BBQ at the hotel- Only needs shopping and details

friday afternoon drive - need route
saturday drive - need route
sunday breakfast?

Awards
Shirts
Fee
map?

feels like were half way there!
brant

Who do we need to contact regarding shirts, or hats, or both?
Who is going to organize the awards?

[TROJANMAN]

john (vegasracer) has always done a great job with shirts in the past.
not sure about hats
brian, why don't you some research on a license plate frame (shouldbe cheaper than a plate, and maybe we can include with the registration fee.

maybe something like:

Red Rocks Classic 2006

914's Rock

Or maybe a custom license plate (plastic, like the dealers use)
i would plan on a run of 50. we could probably sell leftoves on the club site.

[TINCAN914]

john (vegasracer) has always done a great job with shirts in the past.
not sure about hats
brian, why don't you some research on a license plate frame (shouldbe cheaper than a plate, and maybe we can include with the registration fee.

maybe something like:

Red Rocks Classic 2006

914's Rock

Or maybe a custom license plate (plastic, like the dealers use)
i would plan on a run of 50. we could probably sell leftoves on the club site.

I was just thinking about the shirts, since I don't know how long it takes to produce them. I will do some research on the frames....
Another question regarding awards....Is someone working on those? Why do I ask these questions... (IMG:style_emoticons/default/headbang.gif) It always = Trouble.... (IMG:style_emoticons/default/smile.gif)

[brant]

I doubt John is back home yet, nor had time to log on.
(John you have first dibs.. 1st say about what you do or don't want to do)

I will add that if we need another resource there is a lady here local doing custom embroidery.

I doubt she could do a detailed image, but I could ask if people wanted a simple image. I imagine since were tryting to keep costs down that we will probably only be able to get 1: had, shirt, liscense plate

not trying to compete with john but I can research my source if John wants out of the T-shirt business


brant

[TINCAN914]

feels like we are rolling now.
Brian, we left colorado as a group at 4am (or some such time) and caravan'd there friday morning...

Also, Brian has graciously offered to help out with door prize solicitation.
if anyone wants to give him a hand.. I imagine he would be happy for the help.

our task list is getting better:
---------------------------------------------
hotel - DONE
saturday lunch -DONE
saturday dinner - On the River DONE
Registration- DONE

friday night dinner BBQ at the hotel- Only needs shopping and details

friday afternoon drive - need route
saturday drive - need route
sunday breakfast?

Awards
Shirts
Fee
map?

feels like were half way there!
brant

Ok I have sent out all the letters (IMG:style_emoticons/default/KMA.gif) for door prizes and or donations.
Brant I count 10 companies, letters have all been sent. I kissed extra ass in regards to Brian Minson at 9 Magazine, thought perhaps they might do a little write up on the event? (IMG:style_emoticons/default/confused24.gif) Doubtful, but never hurts to ask....
In addition to the initial 10, I have added two more.
I am doing a search in greater detail, perhaps I can add a few more.

So far I have received one reply from from JWest and James has been gracious enough to agree to send something out.

Confirmed Donations
JWest
Eric Shea
Sean Moron Throttle
CAMP914
MORPHENSPECTRA / appearance & performance
US DIVERS (Fathers employer) Door prizes, it's not car related, but take it where you can get it..
SERIES 9 MAGAZINE
SPUNONE Gauge Trim RIngs Break fluid res brackets, stainless steel.
Z / (*) (*) Graphics
914 Club Admin :Club Enginge Grill badges.
Dr Evil.... CV Bolts, as I recall.

I will keep everyone updated as I receive replies..

[brant]

Brian,

man thanks a ton for taking over..
your doing an excellent job too.

and additionally I got a note from mike (dr. evil)
add 1 or perhaps a couple of CV bolt kits to the list of prizes...

coooll....


brant

[TINCAN914]

Brant,

Thanks, (IMG:style_emoticons/default/aktion035.gif) glad I'm glad that I can help. I
It's the least I can do, when so many have helped me ... (IMG:style_emoticons/default/piratenanner.gif)

[BMartin914]

Uh oh! Munday's got the password. (IMG:style_emoticons/default/hide.gif)

I will get on the reservations for the Red Cliffs Lodge this week...

[TROJANMAN]

let's try and get prices back sooner than later, so that we can come up with a registration fee and have it announced. (IMG:style_emoticons/default/smile.gif)

scenic drives and other stuff can be planned later.

[TINCAN914]

Uh oh! Munday's got the password. (IMG:style_emoticons/default/hide.gif)

I will get on the reservations for the Red Cliffs Lodge this week...

Go mow the lawn funny man... (IMG:style_emoticons/default/biggrin.gif)

[TINCAN914]

Oh I forgot..
I talked with Craig, CAMP 914...

He told me the Lic plates for WCC are about $11.00 each.. Good price, what you guy's think? I will call and verify for the smaller run...

[TINCAN914]

Just got off the phone with Craig CAMP914.. "Nice Guy"
Asking for some advice, what we might watch out for yada,yada,yada...

He told me in the next few weeks he would also be sending some things our way, goodies, door prize, etc.


Some questions I have, perhaps you guy's might already have thought about or taken care of..

Do we have an entry form done up?

Can we get a price figured outso we can get this announced and nailed? Then we can list a cut off date to register, so we can plan the amount of food etc...

Trophies, I don't know how you guys did this last year, but are these made by hand, (someone in the group) or bought? If done by hand, can we find some scrap 914 parts and we can make them up?

How are we going to handle lunch? everyone fend for themselves, or do we cost that in to the entry fee, and maybe have the hotel or local restraunt make some brown bags?

Sorry to go on a tangent, hope I didn't step on anyone's toes.....
I know you have jobs, and since I had the time, I just thought I would mention a few things....
Ok done now....

[brant]

Brian,

your enthusiam is wonderful.
speaks well of your personality also.

I think Joe worked his butt off last year on awards.
don't know if he or anyone is willing to work that hard again.

agree that door prizes are a big hurdle yet.
and T-shirts or something also.

however we should be able to start registration soon without those 2 details in place. All we need to know is the total cost.

What is everyone thinking cost wise?
-Bbque ($15 a person with beer? or perhaps as little as 10$ each?)
-Saturday dinner will probably be $25-ish
-box lunch roughly $10each
-figure $5 from each entry towards awards or misc.
-and another $5 for charity

I'm guessing that roughly we need 70$ total again
maybe less? (maybe 65$?)

what else am I forgetting gang?
I must be leaving something out?
brant