Remaining Tasks, Specific planning tasks–Deadline Dates Options

[JeffBowlsby]

Every time I think about this list, I come up with more items. Let me know if you have any additions or revisions. I will edit this list in this first post as tasks are accomplished, so please check this first post regularly for updates.

!Mui Importante! !Pronto!
We need someone to solicit goodie bag items and NEW 914 parts for a Raffle

JB Jeff Bowlsby
DD Dave Darling
KS Keith Sammons
SL Sean Lee
CS Carl Cilker+Meredith
TD Tour Directors for Monterey Tour
YB Yaroon Berloth
RW Rob Ways
RO Rick Ollah
JW Jon Watts


Date Who Task

NOW JB Contact GGR to coordinate events

NOW JB Previsit Pruneyard Inn to select June 4 mtg location
NOW JB Email RO – How/when will awards be delivered to WCC?
NOW JB Email YB – How/when will Rallye Shields be delivered to WCC?
NOW JB Email all leaders – need event brochure materials by________

NOW ?? Contact sponsors for goodie bag items and NEW 914 parts donations for raffle
NOW ?? Contact media for possible event coverage and issue press releases

20 Mar JB Weekly beginning this date, post weekly eBay ads for the event

1 Apr JB Reannounce availability of flyers on website to BBSs
1 Apr YB Finalize design for Rallye Shields and place order
15 Apr JB Identify all Road Tour Directors – Send invites for pre-tour drive
17 Apr All Need WCC conf call ??? – All interested leaders
30 Apr KS Have draft Monterey Tour map(s) ready
30 Apr JB Reg Forms / fees due back
30 Apr RW Finalize any AX insert for event brochure

1 May TD Road Tour Meisters drive route and select group photo site(s)
1 May JB Reannounce availability of flyers on website to BBSs
5 May KS Finalize Twisty Road Tour route(s) – print final maps for brochure, get to JB
5 May JB Finalize event brochure inserts-Cover, Breakfast, Maps, vote cards, AX, Tour
10 May JB Send confirming emails to registered attendees
10 May JB Tabulate Reg Form data, create attendance list, assign car numbers
10 May JB Request stickers from Kevin for goodie bags
10 May YB Ship Rallye Shields to JB
15 May DD Finalize 914 Tech Quiz and answer key
15 May JB Contact Golf Club, final payment on breakfast venue, final number guests
15 May JB Print name tags, get plastic holders
15 May JB Get event brochures printed, banner made
22 May All WCC conf call 9:00am PST– All interested leaders
25 May CS Put vinyl numbers on Rallye Shields
25 May JW Deliver CDs to Carl Cilker for goodie Bags
25 May JB Deliver completed brochures, goodie bag items to Carl Cilker for stuffing
30 May CS Stuff goodie bags
30 May JB Print hardcopy of event website as reference for next years event

3 Jun JB+ Visit Pruneyard Inn at 8pm to briefly welcome guests

4 Jun ?? Get to Golf Club at dawn to sequester parking area

5 Jun ?? Assist in setting-up AX

6 Jun ?? Get to PartsHeaven at 6:00 am to sequester parking area