I just setup a checking account to use for the event. I will link it to the paypal account which is medfordwcr2016@gmail.com . Since I had that setup from the last one. Was easiest to just go in & reactivate it. We have a little money coming from last years WCR left over's. So we will have some seed money to start with( Mike said about $400).
I will use this thread for our accounting. Money will get transferred from paypal to our checking so we can write checks.
Full Version: Finances for the event- Paypal & Checking account setup
Our current Checking account balance as of 5/5/16 is $3717.58
Our current Paypal account balance as of 5/5/16 is $0
Costs
3/28 spent $193.24 for Dog tags from Dan Dixon (his $75 registration came off the bill $268.24)
License plates $550
T-shirts $600 for registrants. Extra's will be sold but be paid in advance. So this will go up from $600 but money will also come in to cover the extra's
AutoX track came in under budget at $700 for the day
Thursday night BBQ & drinks $300
Friday lunch costco pizza (buying 20 for lunch) plus pop & water $300
Catered Hawaiian dinner $12 a plate (figuring 70 ish) $900
Paid $213.10 to Jim Hoyland for all the name tag's/lanyards
As of now we are covered but barely. Really had planned to have the t-shirts posted months ago. That way we could sell some extra's as a fundraiser. Still a few people left to pay plus some possible refunds. Couple people have bailed which happens every year.
4/11 bought 3 autoX Helmet's to have a few for the event. As well as 10 helmet socks from Amazon for $385.50. Figured we could give them away as a prize after our autoX. That or keep them in the WCR for future event's. These are SA 2010 & were $119 each. We will have a few loaners with the group we are running through. I know some have helmet's too. Just wanted to make sure we had enough to go around without making swapping between people difficult.
I also have a couple check's coming by mail. They will go directly into checking as they arrive. Paypal I am transferring money to checking at the end of each week. The odd amount is just from the few people who paypal that had fee's. Most are sending as a friend so no fee's
Our current Paypal account balance as of 5/5/16 is $0
Costs
3/28 spent $193.24 for Dog tags from Dan Dixon (his $75 registration came off the bill $268.24)
License plates $550
T-shirts $600 for registrants. Extra's will be sold but be paid in advance. So this will go up from $600 but money will also come in to cover the extra's
AutoX track came in under budget at $700 for the day
Thursday night BBQ & drinks $300
Friday lunch costco pizza (buying 20 for lunch) plus pop & water $300
Catered Hawaiian dinner $12 a plate (figuring 70 ish) $900
Paid $213.10 to Jim Hoyland for all the name tag's/lanyards
As of now we are covered but barely. Really had planned to have the t-shirts posted months ago. That way we could sell some extra's as a fundraiser. Still a few people left to pay plus some possible refunds. Couple people have bailed which happens every year.
4/11 bought 3 autoX Helmet's to have a few for the event. As well as 10 helmet socks from Amazon for $385.50. Figured we could give them away as a prize after our autoX. That or keep them in the WCR for future event's. These are SA 2010 & were $119 each. We will have a few loaners with the group we are running through. I know some have helmet's too. Just wanted to make sure we had enough to go around without making swapping between people difficult.
I also have a couple check's coming by mail. They will go directly into checking as they arrive. Paypal I am transferring money to checking at the end of each week. The odd amount is just from the few people who paypal that had fee's. Most are sending as a friend so no fee's
Updated all the totals as of 5/5/2016
This is a "lo-fi" version of our main content. To view the full version with more information, formatting and images, please click here.