Consolidation, Post here Options

[Howard]

The reason I closed a number of threads in the beginning was to avoid post hopping to get the info. This is another attempt to do the same.

Sponsorship/costs/charity/venue/plaques/whatever all come as a package.

Entrants would have the option of purchasing additional 'meal' tickets, goodie bags, T-Shirts etc. for guests. No allowance is made here for that income or expense, but that part should be a break even.

Never did find out how much 2004 cost, but here are some verrrrry rough numbers for 2005:

Estimated income: 80 cars @ $150= $12,000

Track $3000 flat fee no additional charge for xtra car and/or driver
B'fast 960 $12 per person
Box Lunch 640 8 " "
Goodie Bag 1600 20
BBQ 1600 20
Hats 800 10
T-shirts 800 10
Misc 2000 Printing, postage, fudge fund for shit I forgot.

Total Expense: $11,400

Sponsorship.
If 2004 is any indication, the best we can hope for is a few trinkets from the 914 community. I did end up talking to Wayne @ Pelican and hit him to sponsor track. Otto contacted me about same, but I'll be surprised if either comes through with much. But Jeroen and Drew, you are abolutely right, one person who knows these folks shoud hit them.

Charity.
Here's where the money really comes from. Have spoken to Special Olympics and they are all over it. Local newspaper, PCA, POC, will write about us taking the kids for a top down beach cruise and ice cream feed. So then, everyone is a potential sponsor, since it's for a good cause. Some cash would come in, but a local business (like mine) may want to sponsor breakfast, for example, to get their name in the paper. I may be a newbie to 914's but have thrown a few golf tournaments and raised some $$. If everyone coming would just ask friends and business relations for a small donation, we will kick some butt.

Beck's beer and Miller Lite Racing (my son was their pilot for a while and knows all the guys) are probably in. Each one of these event sponsors would reduce our operating costs and allow more goodies. Trophies, plaques, dancing girls.

My bet? We will throw one hell of a party, give away lots of trash, pay all the expenses, and still donate more than $5k to Special Olympics.

[VegasRacer]

Good work Howard. (IMG:style_emoticons/default/clap56.gif)
We are soooo far ahead of where we were last year.

One of the items that was a stumbling block in last years planning was the group photo. It was not easy to find a good spot. We got real lucky with the Laguna location. It is never to early to start scoping out the perfect spot for 2005. The biggest problem was finding a scenic location with enough room for all the cars to park and a place for the photographer to stand. When you stumble on a site that might work, take some test shots.