Consolidation, Post here Options

[Howard]

The reason I closed a number of threads in the beginning was to avoid post hopping to get the info. This is another attempt to do the same.

Sponsorship/costs/charity/venue/plaques/whatever all come as a package.

Entrants would have the option of purchasing additional 'meal' tickets, goodie bags, T-Shirts etc. for guests. No allowance is made here for that income or expense, but that part should be a break even.

Never did find out how much 2004 cost, but here are some verrrrry rough numbers for 2005:

Estimated income: 80 cars @ $150= $12,000

Track $3000 flat fee no additional charge for xtra car and/or driver
B'fast 960 $12 per person
Box Lunch 640 8 " "
Goodie Bag 1600 20
BBQ 1600 20
Hats 800 10
T-shirts 800 10
Misc 2000 Printing, postage, fudge fund for shit I forgot.

Total Expense: $11,400

Sponsorship.
If 2004 is any indication, the best we can hope for is a few trinkets from the 914 community. I did end up talking to Wayne @ Pelican and hit him to sponsor track. Otto contacted me about same, but I'll be surprised if either comes through with much. But Jeroen and Drew, you are abolutely right, one person who knows these folks shoud hit them.

Charity.
Here's where the money really comes from. Have spoken to Special Olympics and they are all over it. Local newspaper, PCA, POC, will write about us taking the kids for a top down beach cruise and ice cream feed. So then, everyone is a potential sponsor, since it's for a good cause. Some cash would come in, but a local business (like mine) may want to sponsor breakfast, for example, to get their name in the paper. I may be a newbie to 914's but have thrown a few golf tournaments and raised some $$. If everyone coming would just ask friends and business relations for a small donation, we will kick some butt.

Beck's beer and Miller Lite Racing (my son was their pilot for a while and knows all the guys) are probably in. Each one of these event sponsors would reduce our operating costs and allow more goodies. Trophies, plaques, dancing girls.

My bet? We will throw one hell of a party, give away lots of trash, pay all the expenses, and still donate more than $5k to Special Olympics.

[drew365]

Howard; Mike is describing a race situation. I think our event would be less competitive than a POC STS event, which is pretty friendly competition I think.
I assume most of the money was raised from the silent auction. People and businesses donated goods, everything from a plasma TV to Dodger tickets, wine, car parts, a box of adult toys. One sponser paid for all the booze and all the money we paid for drinks went to MAW. There was a 50/50 raffle where half the money raised from tickets went to the winner and half to MAW. Everyone entering the track Saturday paid a donation to get in. If I can remember any other gimmicks I'll post them but they were trying to sqeeze a buck anyway they could and did a pretty good job of it.