WCR 2010 Halloween Update, Tentative decisions made Options

[biosurfer1]

Hey fellow WCR coordinators...

Those of us who could make it met today at the donut shop to discuss what happens going forward. It seems that people have had time calm down and hopefully we can move forward and have a great event.

Here are some of the items we discussed this morning, feel free to add any input as nothing is set in stone yet, though we would like to keep things moving forward.

The date that seems to be most acceptable is May 13-16th. I will go through threads and see if this conflicts with any other big event but I believe it should workout.

The plan that was thrown around today was to plan on people arriving Thursday evening and have a meet and greet/BS session that night. Friday is set aside for the drive. The route has not been set, however a couple hour drive to a lunch spot and then return is what we are planning on. Friday night is open. Saturday will be the autocross and maybe show and shine for those not on the track. Saturday night we are looking at an organized dinner. This can either be catered or buffet or at a restaurant, still up in the air.
Since we are trying to combine the autocross with the PCA, they will most likely want a 2 day event, so Sunday will be reserved for those who want to run again, and a departing day for the rest.

That is the tentative plan right now...please add your comments/concerns and we can discuss them

I still think the best course of action is plan by committee. As Rob suggested, we need to get the skeleton of the event planned and then can add on the rest from there, with different people heading up the different parts.