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> Distribution of Funds
biosurfer1
post May 5 2010, 11:49 AM
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So I will assume that all registrations and t-shirts have been paid for (I know they haven't but I'll change the numbers if last minute ones roll in) so I will give the break down here:

Funds received: $2853.36

T-shirts: $902.26
Badges: $300.97

Remaining balance: $1650.10

If you have incurred any costs for WCR, please add a reply stating what it was for and how much it was. I will bring cash to reimburse in Tahoe if that's ok.

As of 2 minutes ago, we have 66 registered attendants. I did get a PM from 2-OH! that his 914 was in a wreck and will probably not attend. I told him to bring any car and he said maybe...not sure how to handle this, he did not ask for a refund. Anyways, assuming $10/person for dinner, this will cost $660. I will deduct it from the total once I get confirmation it will be $10.
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ConeDodger
post May 5 2010, 02:00 PM
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2 Priority Mail boxes to Eric Shea with brake cores for rebuilding = $21.40

1 Large box UPS shipped to Bruce Stone to rebuild peddle sets = $21.64

Mark will have expenses for mugs and vinyl to make awards. I believe Andy quoted us $8/person for meals on Saturday but Jim Dupree will have a better recall of that conversation. Mark, Jim, Andy, and myself were in a face-to-face conversation for that. If I am right about the $8/person, we may be able to ask Andy to feed us Friday and Saturday evenings. Thoughts?
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biosurfer1
post May 5 2010, 02:32 PM
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If it's the budget, that would be great to provide dinner both nights, however I thought Jim mentioned once that he preferred Saturday because he wasn't sure if he would be up in time Friday, but I could be wrong.

BTW, I have called twice and left messages for the hotel manager about our arrangements in the parking structure and have not received a call back yet...I'll keep trying, but it is worrisome.
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ConeDodger
post May 5 2010, 03:30 PM
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Very worrisome. We need that to provide a sense of security for the cars. Plus I would like to set up a couple easy ups and leave them up for the event...
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RoadGlue
post May 6 2010, 05:25 PM
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Please keep us updated about the parking structure situation. Using the extra funds to rent heaters/tent/some sort of shelter may be a good idea being the night temps are going to be low and we're stuck outdoors for dinner. Brrrr.

I'll have a few bucks (around $20?) for getting the hand outs printed out at Kinkos.
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ConeDodger
post May 6 2010, 08:14 PM
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I am bringing up two 10X10 and one 10X20 easy-ups. We could use tables... Perhaps the hotel will rent these.

Jim Dupree is going to talk to Andy (caterer) about serving a meal Friday evening as well... He did not think it would be a problem.
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biosurfer1
post May 6 2010, 10:28 PM
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Still no call back...I'll call again tomorrow morning.
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RoadGlue
post May 6 2010, 10:35 PM
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Wow... thanks Brett. Should we start looking for a backup?
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biosurfer1
post May 7 2010, 08:24 AM
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If I don't get someone on the phone today, we might have to. This is very annoying.
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McMark
post May 7 2010, 08:58 AM
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Who's the contact at Harvey's? I'll try calling as well.
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McMark
post May 7 2010, 09:02 AM
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Found these heaters.
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biosurfer1
post May 7 2010, 09:51 AM
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I actually don't have a contact at Harvey's The lady that I originally talked with was in the regional sales/event coordinator. She told me it wouldn't be a problem and to call the hotel manager to set it up.

I will also call her today and see if she can help
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biosurfer1
post May 7 2010, 10:10 AM
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Ok good news. I finally got a hold of the head of security and he took down all the info and is going to the director of events with it.

He said security didn't have any problems with what we want, except for maybe the BBQ but he was checking into it. We might have to get a permit/sign release of liability etc for that. I am expecting a call back from him in a couple hours...hopefully it gets locked down soon.

I'll update as I get info.
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ConeDodger
post May 7 2010, 11:01 AM
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Perfect. Thanks Brett...
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McMark
post May 7 2010, 11:57 AM
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SWEET! Progress is nice.... (IMG:style_emoticons/default/cool.gif)
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biosurfer1
post May 7 2010, 04:58 PM
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Update:

So I just got off the phone with Harvey's and here's what they said.

BBQ is a no go on their property. They claim according to the health dept, all cooking has to be done by their staff.

She said the car shows they have done in the past are done at the back lot of Harrah's (across the street) and not in the parking structure. She is talking with security now because the note she got said September 13th, not May so she wants to make sure they can work something out. I should be getting an email from her soon with options.

I'm quite annoyed with Harvey's since they told me it wasn't a big deal and to contact them closer to the event to set this up, then they didn't return phone calls and now they seem like its a big deal.

I'm not sure what to do about the BBQ but I didn't bring up any keg because I can guess the answer to that, which I assume is YES until they tell us otherwise.

Thoughts?
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McMark
post May 7 2010, 05:24 PM
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My priority is that we are cleared with security and will have a private area to park. I wouldn't ask/mention any of the food & drink again. IMHO, since we're just BBQing Sat night, we could just do it and be done before they do anything. And since there is nobody in charge... (IMG:style_emoticons/default/ph34r.gif)
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biosurfer1
post May 7 2010, 05:51 PM
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Thats my thought too Mark. I tried to play down the bbq as much as I could, but now I wish I wouldn't have said anything.
I still dont think the parking thing will be a big deal, but hopefully I'll find out soon.
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ConeDodger
post May 7 2010, 05:54 PM
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If we are on top of the ramp I doubt there wiould be any problem. We are alone in the world there... No mention of food or drink again though... Keg may have to be stealthed inside a pickup or Van the way it was in Portland.
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biosurfer1
post May 7 2010, 06:11 PM
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She said if they block an area off for us, it would be in the back parking lot of Harrahs, not in the parking structure.

Not sure which one is better but I agree I'd rather be in the parking structure to be isolated
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