AX/Track ideas, locations Options

[drew365]

When does the presentation need to be submitted?

Slits had posted that the PCA group had wanted a written proposal for doing an AX at Festival of Speed. That's what that was about.

[lagunero]

If people complained about the $30 entry fee for the AX, then wouldn't they have a bit of a problem paying the additional $100 to do an AX?

I re-read the thread (lil rap never hurts) and I think I got lost somewhere in it (nothing new). Howard, I wasn't aware you did that. THANK YOU! I mean it! My nose is already brown so know that my appreciation is sincere. Who's Andy?

[Howard]

ANdrew365. And I'll go and read slits's post about festival of speed again (IMG:style_emoticons/default/pray.gif)

[lagunero]

not aimed at you, Alberto..

Thanks Boss but no need for such courtesies, just say what needs to be said. Regarding much to charge (IMG:style_emoticons/default/confused24.gif) Still to early to say. Contact Bowlsey. Andy looking forward to meeting you in person. We should end up with more sponsors for 05 or least more out of the previous sponsors. I have a few in the crosshairs and hope to have some good news by the 10th.

[drew365]

Ok Troops, I just got in from the Region 8 (Riverside) Board of Directors meeting. They WANT us to be part of their venue. At the meeting was a representative of the San Diego Region, who controls the Festival of Speed. The SD Region wants the Festival of Speed to become the premier Porsche event in the US (or world for that matter)

His input is that we need to confirm that we would do this and write up a proposal to be presented at the next SD Board Meeting. He futher added that the Festival has been in planning since the day after the last one. Further comments:

1. They are changing the venue to hold an AX in conjunction with the Festival of Speed. His concern was that the AX could total 200 cars. I told him we would not want to interfere and would like to hold our own under their sponsorship in the Front Parking lot in conjunction with theirs. That said, they would also like us to combine in their AX, but the runs might be limited. Riverside jumped and said we could rent timing equipment and they would participate in whatever manner they could.

2. The swap meet will no longer be under the Riverside Region due to a dismal turnout last year. Since Dunkles lost their property, THEY will be running the swap in conjunction with the Festival of Speed.

3. The "Parade laps" will be at lunch time both Saturday and Sunday and non PCA members are invited to join in (it will cost of course).

We have high interest from Riverside and can more than likely have the same from SD. When I mentioned that we had 74 Teeners, including the Alien and others, eyes lit up. Jeron coming from overseas was a boost too.

Twisty roads are available thru the mountains and other places.

There's most of it. It's promising enough that we should keep it on the list. Good leg work by Slits.

[Toast]

Whoa! It would not be an additional fee. And where did the $100 number come from?

\\Rant on, not aimed at you, Alberto..
How much should we charge? We're not trying to make a profit, but can't have a loss. I'm sure we'll all end up donating time and $$ to the cause without compensation. I bought and printed the name tags for 04, didn't get a dime, or even a public thank you. That's what being a volunteer is all about.

I'm thinking $150 entry per car, about the same as taking the family to a Dodger game (hot dogs, parking, beverages, etc.) Think it's too much? Give me a number. You get to bring the whole family (or support group) for no add'l entry fee, just pay for their meals and lodging. That's a friggin' bargain.
\\Rant off.

But all we need to decide now is, Our own track or someone else's AX?

Howard, lets see if I can try to rephrase what I said to makes a little more sense.

In WCC2004, the basic entry fee was like 80, plus 30 for each additional. *Please not that i'm not 100% certain on these prices as follows.* If you were doing AX, that was an additioal 30. If you were selling at the swapmeet, that was an additional 25.

What I ment by the additional $100 is an additional 100 for the AX, and additonal XX for whatever, in addition to the base cost.
Did that make any more sense? (IMG:style_emoticons/default/wacko.gif)

I dont know how much to charge at this point.

I do not have a problem donating time and money for WCC 2005. Anyone that does or is intending on making a profit probably should not be a participant in the planning.

[JeffBowlsby]

Looks like y'all are well on your way to a great WCC 2005... (IMG:style_emoticons/default/biggrin.gif)

I dont know how much to charge at this point

I found pricing the event was fairly simple in concept:

* Unit price each item and charge per attendee accordingly. Some things like the T-shirts will require a minimum # to get decenmt pricing...its a risk. 100 shirts were ultimately ordered for WCC2004, and in retrospect we should have ordered more. We ended up giving shirts not only to the 72 paid registereds, but also 15 sponsors, 3 'honorary attendees' and a few others. I am sure that additional shirts would have sold at the event for wives, GF and SOs...keep thinking about the /extra things' you'll need as the event develops

* I really support the idea of making it a charity event...wish we had done it...take that idea further maybe? We could spend a couple hours at a kids hospital and give disabled kids open top rides in a 'Porsche'...in additinoal to $$$...maybe? It also allows the finance committee to charge enough to cover unforseen costs...like shipping goodie bags and trophies to participants that didnt show up, or sponsors thank-you packages with their goodies...I had forgotten about those costs... (IMG:style_emoticons/default/sad.gif)

Dinner time...more later...

[lagunero]

"unforseen costs". That's what I'm talking about. Thanks Jeff, your input will be priceless. Ok, I'm going wait til the master plan is given to Howard. Wake me up before you go-go.

[Howard]

Just so everyone's clear on this, I'm against add-on fees (unforseen costs). One fee, per car, for the entire WCC 05. That's the $150 I was thinking about. It would include everything but meals and lodging. And it really doesn't really matter what we charge as all proceeds are going back to the members. You wanna pay $150 and get a hat and shirt, or $120 without? But this, like the sponsor stuff can wait.

What shouldn't wait is AX or Track? When? Our own event or tagging on? Where? City or country location? Ratio of activities, social/Porsche? I believe admin has their own agenda (who the hell is on the finance committee?) but nobody has told me what it is, so let's proceed with those decisions.

Let's consider polling the members as to what they would like, and how to make most of them happy most of the time so more of them attend. Our biggest out of territory market is NoCal and NW. What will it take to get them to make the drive? Someone will bitch no matter what, so stay thick skinned.

And Jeff, pls respond to my email or post numbers from 04.

[Toast]

Thanks for chiming in Bowlsby. And thanks for letting me register late last year. (IMG:style_emoticons/default/rolleyes.gif)

Howard, I will still believe that seperat cost for AX and whatever should be seperate. Not all of last years attendee's did AX or sell at swap meet. I would still keep AX seperate, at least, for those that dont want to or dont have a car to.

I mentioned early on about doing a poll to find out what members think about location. And possible what they feel about some of the ideas. Like Streets of willow...a personal track day. Or festival of speed. Two seperat locations. Beach party? Twisty drive on mountain with cliffs or flat land?

Some of these things, if polled, could possibly help us decide on a location. Something costal and more northern may bring people from No. Cal but not thoes from AZ. If its in Inland Empire, it may deter North west attendees in Oregon, Wa. or Co. , but could bring more So, Cal. (lol) AZ, and NV members.

Lets do a poll. (IMG:style_emoticons/default/chatsmiley.gif)

[Howard]

Toast, have to agree on this. Will do a poll. Actually several, since lots of questions. And why was there a charge for the swap meet? Did Club have to pay someone? Did the other club charge per driver on AX? That would not apply to us if we held our own event. Let's see what the people want. Back to the main board.

[JeffBowlsby]

The swap nor the PCA Concours was not run by the 914club, so the fees went directly to the other group that ran it...(Partsheaven) for anyone that participated. Only 2-3 people from our group were swap vendors...so it stands to reason that they should pay their own way for that.

We included the AX in the 'fixed fee' for a couple reasons. We didnt think that the WCC woud attract any AXers if we didnt offfer an AX, and we needed a minimum of 30 cars to run the AX or GGR would not have bothered with a separate track for us. That and we wanted to encourage the great majority of 914 owners to AX...many had not AX'd before the WCC. So everyone paid for the AX, and most drove in it.

Another big cost of the WCC 2004 was the breakfast. When you look into catering a meal like that, you just cannnot pay at the door and guess on how many will show up like its an IHOP. We needed a head count and it was prepaid to the caterer.

No email from you Howard...?

[drew365]

Howard; good job with the polls. They should give a good direction for planning. I'm going up to Mammoth Thursday thru Monday so you won't hear from me during that period. No computer in the cabin! I'm real busy at work trying to get ready to leave town but will check in this evening.

[Toast]

We included the AX in the 'fixed fee' for a couple reasons. We didnt think that the WCC woud attract any AXers if we didnt offfer an AX, and we needed a minimum of 30 cars to run the AX or GGR would not have bothered with a separate track for us. That and we wanted to encourage the great majority of 914 owners to AX...many had not AX'd before the WCC. So everyone paid for the AX, and most drove in it.

So there was a small "fixed" fee, plus a fee (i think it was 30) if you actually going to drive your car in the AX. Am I correct on this?
I did not drive, but I went to the AX for a while. It was lots of fun watching people wang their teeners around. (IMG:style_emoticons/default/burnout.gif)

[seanery]

No, the price was built-in. The only add-on cost was for a 2nd (non-registered driver). For instance: I registered for $100, autocross was included, but my GF was there it would be an additional $30 or so for her to autocross as well (2 drivers in one car).

[Joe Bob]

No time like the present to start delegating. IMHO AX is fun, but getting out on a real track beats bending pylons.

Willow wants $2000-3000 to rent 'streets' for the day. Price varies on time of year, but weekdays are obviously cheaper. If we again get a turnout of 75 cars, that's about $30 per car plus $10 track entry per person. There are other costs, so figure $50 per WCC entry.

Assuming other area tracks cost about the same, that seems affordable. But we would need staffing for flags, timing, instructors, safety class, yada yada. Drew, would you be willing to organize this? I'm sure that POC would love to have us in smaller doses for their track days, but do you think they would want 70+ teeners? Would they want everyone to join POC? You know them better, so please see what you can find out.

MikeZ, SB PCA is having their monthly Ventura breakfast @ Camarillo airport 7/3. Thought I would crash, and see what's cooking there. Why are you pissed at them? Anything that would affect AX? Is the SLO group better?

Slits, Toast. Please look into inbred empire locations.

Scott, said you knew some OC/SD Porsche people? What are our options there? Lagunero, any ideas?

Having the event in Spring or Fall gives us more options since we don't need to fight inland heat, and hotel rates are usually lower. I know that may hurt because of vacation schedules, but as Drew said, there weren't many school age kids @2004.

Hopefully we'll have more info when we meet at the deli. Once the track part is going, the rest should fall into place. Opinion again, but I'm not that concerned with tying into swap meets and such unless they happen to fall into our track plans.

I'm pissed at them because they refused to get behind my AX idea for Earl Warren Showgrounds.

I used to run AXs there...then a new Fair Manager came on, tossed us off....he got fired and I made an appointment with the new guy.....he invited us back. All we had to do is a get a safety plan in, get it approved by the Board and boom...we be back.

The SB PCA prez sent me a nasty email note and I told him to go fuck himself and resigned.

Pretty stupid as the AX was always money maker and was local....but this jerk lives in Ventura and likes the Cammarillo airport, which is a joke.

The SBPCA concours LOSES money and he turned down a sure thing....jerkoff.... :finger2:

Can ya tell I'm unhappy???
(IMG:style_emoticons/default/dry.gif)

[Joe Bob]

BTW....if the event makes money....we might run afoul of IRS rules.....

Might want to consider getting an incorporation or status as a non profit.....any scum sucking....err.... lawyers on the planning committee?

Consider a co-op....if the event makes money....refund to the attendants, or roll over to next year for reduced costs....

[drew365]

Good job Slits. The letter pretty much sums up the situation. I'd only recommend that our inability to get insurance not be so prominent in the first correspondence. It kind of puts us in a weak position for any negotiation that may go on. If they want us at their event we'll be covered under the event insurance even is we were able to get our own. Just a thought. I commend your initiative? (IMG:style_emoticons/default/smilie_pokal.gif)

[drew365]

I'm going to a POC Instructors Certification Course next Saturday and I will try to get more info and contacts for our event. Howard, does the track arrange for the paramedic crew?

[Howard]

No, but they gave me the numbers for them and the corner workers. Spoke to the parameds, they're fine and go to just about any track we want.