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ConeDodger
post Feb 12 2012, 03:45 PM
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Hi everyone! Let's get this party started.

Ken Schipper has been informed of the password and will be joining us soon.

FYI; the autocross is the two day PCA event at Marina. We will need to make contact with the organizers and make sure they can accomodate.

BBQ to welcome and a second send-off BBQ on Saturday night?

I have asked Ken to work on t-shirt design and I already have made contact for printing them. Ramble in the Dunes is the slogan I gave Ken. Mark and I agreed on that. Input from others is welcome.

Ken has volunteered to lead the tour drive which will take place Friday. He has ideas for several drives he has done in the past.

Ken had ideas for optional activities. For instance, anyone not wanting to autocross on Saturday could take an organized drive up to Bruce Canepa's shop where they can ogle the Lufthansa 914GT.

Other ideas I had were to go to the aquarium, Pebble Beach, 17 Mile drive etc...

Cost estimate for registration purposes, $10 for each of two BBQ's $10 for included t-shirt, $8 for included name badge Which leaves us at $38.00. Add $12 to make it an even $50 so we can rent propane heaters for the parking lot and we will also have the added cushion of extra t-shirt sales.

I'd say we can open registration at $50 as soon as Brett (who has agreed to be treasurer once again) establishes an account.
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ConeDodger
post Feb 13 2012, 05:35 PM
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Proposed schedule:

Thursday evening Welcome BBQ at 6PM
(Catered and included in registration)

Friday 9:14am gather in the parking lot for tours
tour #1 goes with Ken Schipper and returns around 3pm (meals are OOP)
tour #2 goes to Monterey Bay Aquarium and returns around 3pm (meals are OOP)
4pm gather in the parking lot for People's Choice viewing
Late night drinking and carrying on

Saturday autocrossers leave early for Marina autocross site. Anyone who wants to watch should be cautioned that the site is closed and they will only be able to enter and leave at certain times. Registration and lunch are OOP.
Tour #1 to Bruce Canepa's Shop gathers at 9:14am (meals are OOP)
Tour #2 17 Mile Drive with stop at Pebble Beach golf course gathers at 9:14am (meals are OOP)
6pm gather in the parking lot for BBQ and awards...

Sunday travel day or optional day 2 autocrossing.
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McMark
post Feb 13 2012, 06:32 PM
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Sounds perfect. I kinda think we should bump registration to $65. I think it's a reasonable amount, and I prefer to have the cushion. I'll see if I can find a catering co to do the BBQing. I'd like to have those numbers available before we announce anything.

And an unrelated thought. The 'awards'/raffle always seems to be a long drawn out production. And it seems a little overblown to be calling people to come up and get their Pelican Parts sticker. Then there is the usual, "Joe Sharp wins another set of new calipers." Perhaps we should change it up this year. Have a prize table and call names until the 'big items' are gone, then call people up 5 at a time for the last few items. And while the fives are picking we can talk about other things in the mean time. Maybe I'm overthinking something simple. (IMG:style_emoticons/default/laugh.gif)
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biosurfer1
post Feb 13 2012, 09:10 PM
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You think people will bitch (of course they will) that both days there are 2 options for a drive?

I like having an option for one of the days if people would rather not autox, but a full group drive would be nice for pictures, etc. My only other concern is 9am-3pm for both drives? 6 hours seems a bit long for my taste, but I guess anyone can break off if they want.

Besides that, sounds fun. Mark's idea for the awards works for me.
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ConeDodger
post Feb 13 2012, 11:20 PM
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Think more along the lines of two 2 hour drives. Gathering time is 9:14am with pull out of the parking lot more like 10am or so. Lunch stop on the drive because there has been bitching about no bathroom breaks in the past.

We should offer options for local attractions for people who bring family and don't want car things all the time... Besides it will shut Andy up. (IMG:style_emoticons/default/smile.gif)
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Borderline
post Feb 14 2012, 10:49 AM
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Hi. Rob has asked me to coordinate with PCA for the AX events and I'll help out as much as I can. That weekend is obviously a 2-day event with GGR hosting on Sat and LPR hosting on Sunday. I will let the AX teams know to expect extra entries. Registration for both events can be done at :

Motorsports Registration

Advance registration usually closes a couple days before the event and there is usually a discount for PCA members. If you're not sure, and want to sign up the day of the event there may be an extra charge. So the charge for the each AX will be from $35 to $55 depending on membership and method of registration.

All Porsches are welcome at the AX whether they are PCA members or not. All people entering the site at Marina will have to sign a waiver. The gates are open from 7 am to about 5 or 6 pm. People can come or go as they please.

GGR usually has 3 run groups: run, work, rest. with no official stop for lunch. LPR usually has fewer entrants and has 2 run groups with a break for lunch. You have to "work" one session for each session you drive. You can drive one session in the morning and one session in the afternoon.

LPR typically will take lunch (sandwich) orders at registration and has them delivered. I think you're on your own with GGR...not sure though.

that's all I can think of for now

Bill
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ConeDodger
post Feb 14 2012, 10:56 AM
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Thanks Bill,
That's exactly what I am looking for...
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ConeDodger
post Feb 16 2012, 06:38 AM
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I was contacted by Jamie Rust yesterday. He should be contacting you Brett, they had about $700 left over from last year and want to transfer it when you get the accounting set up.
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biosurfer1
post Feb 16 2012, 08:58 AM
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ha...could have saved some time from last year when I transferred about the same amount to him:)
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McMark
post Feb 16 2012, 12:30 PM
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QUOTE
ha...could have saved some time from last year when I transferred about the same amount to him:)

(IMG:style_emoticons/default/av-943.gif)

Sounds like we're making progress.
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ConeDodger
post Feb 17 2012, 11:15 AM
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Mark, did you get my message that Rich Bontempi wants to talk with one of us? He said HPH wants to make a presence at the event.
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McMark
post Feb 17 2012, 09:13 PM
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Yeah, I'll give him a call next week.
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McMark
post Feb 21 2012, 03:43 PM
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I called HPH. Rich Bontempi wants to be on the T-Shirt and any handouts we do. We should also open that option up to other shops as well. I'm gonna go look at what we spent on T-Shirts in Tahoe.

Looks like we spent about $1000 on shirts. What do we think about a $300 advertiser buy in, which could give us free shirts for people if we get three shops. On the other hand, I don't really want HPH to be the only shop on the shirt. (IMG:style_emoticons/default/idea.gif)

I mentioned the BBQ to Trekkor, but I haven't heard back from him. I'll send him an email later this week and see if he's interested in doing it. If not I'll need to search out another caterer.
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biosurfer1
post Feb 21 2012, 08:54 PM
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I get the feeling if we offered the opportunity to be on the shirts to different shops, more than just HPH would be on them...good idea.

BTW, my dad is retired and lives in Santa Cruz so if we need anyone to pickup/drop off/something else that requires an "in person" deal, he said he could help out.
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ConeDodger
post Feb 21 2012, 11:31 PM
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I also asked Jim Dupree to ask his friend Andy if he was interested in doing a BBQ on Thursday and Saturday night. He has not gotten back to me...
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jcd914
post Feb 21 2012, 11:42 PM
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QUOTE(ConeDodger @ Feb 21 2012, 09:31 PM) *

I also asked Jim Dupree to ask his friend Andy if he was interested in doing a BBQ on Thursday and Saturday night. He has not gotten back to me...


I talked with Andy briefly on Sunday and he is interested but we did not have time to go into details or check his schedule.

Jim
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jcd914
post Feb 21 2012, 11:50 PM
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QUOTE(biosurfer1 @ Feb 21 2012, 06:54 PM) *

I get the feeling if we offered the opportunity to be on the shirts to different shops, more than just HPH would be on them...good idea.

BTW, my dad is retired and lives in Santa Cruz so if we need anyone to pickup/drop off/something else that requires an "in person" deal, he said he could help out.


Personally, I don't care for shirts with advertisments on them, I like a shirt that represents the event.

Jim
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ConeDodger
post Feb 22 2012, 06:58 PM
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I agree with Jim. But whatever the group decides is fine with me.
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ConeDodger
post Feb 25 2012, 10:07 AM
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Brett, if you're ready with the Paypal account and Ken has the artwork done, we should go ahead and open up registration this week.
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biosurfer1
post Feb 25 2012, 05:54 PM
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I'm ready... paypal and gmail address is the same: 914wcr2012@gmail.com

I'll track everything the same as last time and start a continuing thread to update who has registered, etc.
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