Lodging Options

[Dr Evil]

OK, I managed to get a hold of Palmyra Motel who has 35 rooms and will give us a rate of $60 for one King, or $70 for 2 queens. No time limit on the reservation, reference 914World.

Chocolatetown did not answer their phone, I will have to go there or call tomorrow on my lunch break. Their normal rates, though, on their web site are $65-85 for two beds, and $54-74 for single bed. I am thinking that we may be able to get the lower prices with our group. I would like to get Chocolatetown locked down if we can.

[rick 918-S]

Great news Mike! I'll wait on the launch of the web site til you have a chance to check on Chocolatetown, but either one will work as a home base.

[Dr Evil]

Looked like Chocotown was closed when I drove by. I went by the Palmyra Motel and was pleased to see that they just refurbished/renovated the whole place. It is also 600' from the bowling/saloon. I want to go into the saloon tomorrow to check it out, but I hope to have this all sorted by tomorrow (IMG:style_emoticons/default/smile.gif)

[rick 918-S]

Looked like Chocotown was closed when I drove by. I went by the Palmyra Motel and was pleased to see that they just refurbished/renovated the whole place. It is also 600' from the bowling/saloon. I want to go into the saloon tomorrow to check it out, but I hope to have this all sorted by tomorrow (IMG:style_emoticons/default/smile.gif)

Great news! See if the Bowling Alley has a meeting/party room to rent.

[Dr Evil]

the bowling alley has a room that they usually fit about 50 people into. I am waiting to hear back on the rate for it. the chocolatetown motel is booked, they only have 5 rooms open that weekend so its all about hte Palmyra Motel. People should book quickly as there is another convention in town the same weekend and it is already claiming many rooms.

[rick 918-S]

the bowling alley has a room that they usually fit about 50 people into. I am waiting to hear back on the rate for it. the chocolatetown motel is booked, they only have 5 rooms open that weekend so its all about hte Palmyra Motel. People should book quickly as there is another convention in town the same weekend and it is already claiming many rooms.

OK, Cool, I will call the web site guy and have him do a quick launch to give people a chance to book their. I will watch here for info on the bowling alley room info.

[Dr Evil]

So, I need to know what you are all wanting with the bowling alley. Food? Bowling? Drinks? Catering? Just a room? All of this will affect the cost, of course. It will save me some serious time if I can know what is desired (IMG:style_emoticons/default/smile.gif)

[rick 918-S]

So, I need to know what you are all wanting with the bowling alley. Food? Bowling? Drinks? Catering? Just a room? All of this will affect the cost, of course. It will save me some serious time if I can know what is desired (IMG:style_emoticons/default/smile.gif)

Here's my thought. Some of the members wanted to know if we were having a meeting and dinner event Saturday night. So yes, Drinks for sure, I think it we can score a party room in a central location We could easily find a small cateror if the bowling alley allows that type of thing otherwise we may need to find a bar with a party room close to the hotel. The bowling alley sounds like the perfect fit. If you could lock this in we'd be pretty close to having an event.

Next step is to put a number on the event for sign up.

We need a price for Saturday night dinner, event sweatshirt, event swag...

The swap meet will be paid by the attendee, the hotel will be paid by the attendee, the AX will be paid by the attendee.

So, we just need a small attendance fee to cover Saturday Night Fever! (IMG:style_emoticons/default/aktion035.gif)

[Dr Evil]

Alright, I will see when I can get a chance to talk with them. I was sick all day and will be busy tomorrow until about 6-6:30pm

[r_towle]

Awesome progress.
Lets tell everyone about the hotel. The price is perfect.
Keep on trucking guys!!!
Rich

[Dr Evil]

Alright, I cant seem to connect with them on the phone so I sent an email. Lets see what deals they have. I asked about the room and what options for food and drink.

[Dr Evil]

This has started to be a banquet thread now (IMG:style_emoticons/default/smile.gif)
Her is the reply for our options at the alley:

"I have the party room available which can seat 40-50
people. We can do a buffet and bowling or just a buffet. I am not sure if
bowling will be available though. We do run a large tournament and I won't
know until after Mar 1 how many lanes they will need that weekend. "

"We can customize anything you would like for your
group. If you just want to use the room, there is a $40 charge. If you get
a food package, there is no charge. Outside food is not allowed.

And from the pdf:

"A final count, for food, will be needed by April 18, 2009."

"Prior to your arrival, we will set up Party Rooms to serve your meal. There are approximately 40 seats available in the room. Unlimited soda and coffee will be
available from the bar or snack bar during your entire visit. We will provide all the necessary tableware. For group parties we can run a tab for alcoholic beverages, or the group’s guests can purchase their own. Per our conversations, your guests will be responsible for any alcoholic beverages they may acquire. Alcoholic beverages will be your guests responsibility.

The menu(s) for to choose from:
All menus are served proportioned to the number of attendees, not all-u-can eat

Luncheon Menu:

Clam Chowder
Spring Mix salad served w/ Fresh Rolls
Cole Slaw
Pulled Pork BBQ and Caesar Grilled Chicken wraps
Chips and Pretzels
Fresh Baked Brownies and cookies
Unlimited Pepsi Fountain Drinks and Coffee

Dinner Menu:

Appetizers:
Wings (Mild & BBQ)
Crab Stuffed Mushrooms
Loaded Potato Skins
Spinach & Artichoke Dip
Vegetable tray

Dinner:
Spring Mix Salad & Fresh Rolls
Clam Chowder
Chicken Alfredo with Pancetta and Asparagus Tips
Prime Rib Carving Station
Vegetable Medley
Your choice of one: Roasted Potato; Mashed Potato; or Rice Pilaf
Assorted Pies and Cakes
Unlimited Pepsi Fountain Drinks and Coffee
Any extra food requested will be added to the master bill, per your approval only. "


I trimmed the superfluous stuff out, but this sounds like it may be a good deal (IMG:style_emoticons/default/smile.gif) Let me know what you think and I will get a quote.

[rick 918-S]

This has started to be a banquet thread now (IMG:style_emoticons/default/smile.gif)
Her is the reply for our options at the alley:

"I have the party room available which can seat 40-50
people. We can do a buffet and bowling or just a buffet. I am not sure if
bowling will be available though. We do run a large tournament and I won't
know until after Mar 1 how many lanes they will need that weekend. "

"We can customize anything you would like for your
group. If you just want to use the room, there is a $40 charge. If you get
a food package, there is no charge. Outside food is not allowed.

And from the pdf:

"A final count, for food, will be needed by April 18, 2009."

"Prior to your arrival, we will set up Party Rooms to serve your meal. There are approximately 40 seats available in the room. Unlimited soda and coffee will be
available from the bar or snack bar during your entire visit. We will provide all the necessary tableware. For group parties we can run a tab for alcoholic beverages, or the group’s guests can purchase their own. Per our conversations, your guests will be responsible for any alcoholic beverages they may acquire. Alcoholic beverages will be your guests responsibility.

The menu(s) for to choose from:
All menus are served proportioned to the number of attendees, not all-u-can eat

Luncheon Menu:

Clam Chowder
Spring Mix salad served w/ Fresh Rolls
Cole Slaw
Pulled Pork BBQ and Caesar Grilled Chicken wraps
Chips and Pretzels
Fresh Baked Brownies and cookies
Unlimited Pepsi Fountain Drinks and Coffee

Dinner Menu:

Appetizers:
Wings (Mild & BBQ)
Crab Stuffed Mushrooms
Loaded Potato Skins
Spinach & Artichoke Dip
Vegetable tray

Dinner:
Spring Mix Salad & Fresh Rolls
Clam Chowder
Chicken Alfredo with Pancetta and Asparagus Tips
Prime Rib Carving Station
Vegetable Medley
Your choice of one: Roasted Potato; Mashed Potato; or Rice Pilaf
Assorted Pies and Cakes
Unlimited Pepsi Fountain Drinks and Coffee
Any extra food requested will be added to the master bill, per your approval only. "


I trimmed the superfluous stuff out, but this sounds like it may be a good deal (IMG:style_emoticons/default/smile.gif) Let me know what you think and I will get a quote.

That couldn't be any easier. Now we just need the pricing details so we can figure the event cost. Cool, Good work Doc! (IMG:style_emoticons/default/aktion035.gif)

[Dr Evil]

Cost depends on what you all want. What food?

[rick 918-S]

I'd say dinner. It would be dinner time. After a day of swap meet food it may be welcome. But that's just me.

[Dr Evil]

I figured that dinner would be the deal, but what food from the selections?

[Dr Evil]

I sent another email asking about cost for dinner, and the use of their parking lot for a car show.

[r_towle]

Keep it simple and expect alot of people to back down...

Rich