Event "T" Shirts Options

[seanery]

update:

No price til thursday. my rep is out til then.

[Jeroen]

Hey Sean,

A quote for what? For the Polo's?
Or a new quote for the t-shirts?

Man it's easy to lose track around here (IMG:style_emoticons/default/biggrin.gif)

Also, IIRC the quote for the t-shirts was for a 3 color print
We only need a 2 color, so that should be a bit cheaper, right?

cheers,

Jeroen

[seanery]

quote is for the polos. jeff & john are leaning that way.

[VegasRacer]

Sean - The price from my source for 100 embroidered polos is $1,171.00 including shipping.

Jeroen - Can you please make 2 minor changes to the logo art so we are ready to go as soon as we get Sean's quote.
1.) remove to small 1 in the top right corner as well as the bar code at the bottom.
2.) add 914 Club.com at the bottom.

I can do it, but I know you can do it better.
Something like this attachment.

If anybody has any comments - please speak up.
Our final decision will need to be made by the end of this week.

What do you guys think????

[rick 918-S]

I love it. Where is the money coming from?

[Jeroen]

Yeah, HOW are we gonna pay for the polo's?

cheers,

Jeroen
ps I'll take care of the logo

[VegasRacer]

Quotes from 2 recent e-mails that Jeff sent me.

All but one or two who have registered have said they would buy T-shirts if available, most even want more than 1 shirt per registered car.

Right now today, we have 53 cars registered and paid for.  That does not include 6-8 more of our buddies who I know will attend....plus another 6-8 who have paid via paypal, but I dont have their reg form in hand to know what shirts they might want.

Of the 53 complete registrations (not including the 12-16 tardy registrations), 76 total shirts, bet 100 would sell without too much trouble.

I think we do the event logoed shirts regardless of whether GPR donates their Tshirts.  Jeoen has a paid sponsors to cover the cost of the Rallye Shields and the $$ in the budget for those ($10 per principal reg), can go to offset the cost of the shirts.

Jeff is the one who really needs to give a clear answer to the question of financing for the shirts. He is the only one who has a tally of the expenses for the WCC.

[Demick]

I'm confused on the shirts at this point.

It currently sounds like we are going forward with the polo style shirt. But this shirt does not have the ability to put a sponsor on it (except maybe one sponsor on the sleeve). Yet we keep talking about sponsors covering at least part of the cost of the shirts.

We have also talked about a t-shirt which would be sponsor paid for and their logos would be on the back. Sounds like we are not pursuing this one currently?

I can't seem to keep up with it. Can someone summarize where we are with the shirts?

Demick

[Jeroen]

Demick,

We need to do the t-shirt with the sponsors printed on the back first
This shirt will attract sponsors and bring in the cash
This shirt would be free for each registration

If we do the polo's, these would be sold to the participants
Many have already shown interest on the registration form

But once again, we need to do the sponsor t-shirts FIRST

cheers,

Jeroen

[seanery]

(IMG:style_emoticons/default/agree.gif)

[JeffBowlsby]

Sean and Jeroen, I am confused about the status of the shirts, can we have an update?

My understanding is that GPR is sending T-shirts for each attendee. I am guessing that they will be GPR shirts, with their logo or parts they offer. Those will be nice for each of the goodie bags.

Do we also have WCC event shirts either Ts or Polos? I was under the impression that the $$$ generated from sponsors will pay for the rallye sheilds and WCC T-shirts.

Let me know where we stand...thanks!

[seanery]

I have no update. I was asked by John to get a quote for polo shirts, still waiting for my vendor to reply.

That was the last I knew of. It seems like GPR is providing their own shirts. I don't have anything going with T-shirts right now.

[Jeroen]

Ok, here's the deal...

GPR is sending 65 GPR-shirts (to be added to the goodie bags)
In return, we put the GPR logo on the EVENT-shirts

These will have to be t-shirts, not polo's (the polo's are embroided and therefore can't have the sponsors on the back)
These t-shirts will be free (1 shirt per registered car - payed for by the sponsors and the registration fees)

We need to get going on the event shirts.
We need to start collecting/making the logo's for the t-shirt design.
I already have quite a few and I know Sean has some as well.
I'll do an inventory of what we have and still need a.s.a.p.

We have less than 4 weeks before the event, and I don't know how long it will take to have the t-shirts printed...

I suggest we finalize the t-shirt design before the weekend so we can send it off to the printer

Jeff, can you get on Brad's ass for the logo's from Smart Racing and Jerry Woods please
Sean and I can handle the rest of them between the two of us

I would like to do the embroided polo's as well, but I doubt we have a budget for those right now

[Jeroen]

Logo's I already have:
HPH
Camp 914
Mueller
WEVO
Tarett
Mustard Seed Motorsports
J.West / James Adams
Engman

Logo's we need to get through Brad (Jeff please contact him about this)
Jerry Woods
Smart Racing

Logo's we still need (I will go after these)
SBWY
GPR
Jake Raby's Aircooled Technology (Jake doesn't really have a logo, but I'll work something out)

[VegasRacer]

Can we do the embroidered polo shirts on a pre-paid for order basis? We could post a thread on the public BBS and let people know that there will be sponsor t-shirts as part of the goodie bag. We would ask for people to reply if they were interested in purchasing an embroidered polo also and take firm reservations.

I have not yet received a price quote from Seans source. (I think the break point is if we need 60+ shirts his guy may be cheaper.) I can get them done for @ $12 each and there is no minimum order. If I get the order in by early next week it should not be a problem to have them done in time.

Do we want to sell them for $15 or $20 each? Do we need a little extra money for something? Or do we have the funds to subsidise the embroidered polos and sell them for $10?

Is the design I post above OK with everyone?

What about color (natural or ash) and material (100% cotton or 50/50)?
We can mix and match but I think they should all be the same.

Time is running out. We need to get the order in early next week.

[JeffBowlsby]

I have posted a message for Brad re: the logos, he hasnt responded to my phone call or emails re: registration, but I see him post on the main BBS occassionally. Hopefully this will reach him and he will respond. If not, can we just clip graphics from the sponsors webpages? For sponsors like Engman...why not just type in a lettered text 'Engman' for him? We should not let anyone hold us up.

We had $10 in the reg fees for the Rallye shields, which cost is now covered by the sponsors (right Jeroen?). I have only receioved funds from Mueller to date, and confirmation that Camp914 and Jake are sending payment. I assume the others are forthcoming.

So we have theat money we can apply to shirts, but everyone registered is expecting to pay extra for shirts 'if they are available'. we have a solid 100 'orders' for shirts on the Reg forms. I say we order the shirts, sell them at the meet for cost plus a small margin. maybe ~$15 each round numbers to make it easy.

after the dust settles, I will tabulate the full costs for everything and anticipate refunding unused costs to registered attendees as appropriate.

If that works...can John / Sean decide amongst you who should order what? I will forward payment from the Reg fees, and collections come to me for final accounting.

[seanery]

I don't think you'll sell 100 polos if everyone is getting 2 free t-shirts.

[seanery]

Mark & I have been playing with parts, I'll ask him about a logo and report back to the class. I am going to be extremely busy for the rest of the month starting monday. I will be out of town from the 19th - 24th or 25th, too.

[seanery]

Jeroen,
depending how the shirts are going to printed, I have full color versions of the Mueller, Camp914 & JWest logos.

[seanery]

Engman's logo (9R Parts) has been emailed to Jeroen.