Let's discuss these here.

I'd like to do Long Sleeve Ts for this event (approx) $10each
The B&B will do boxed lunches for $12.95 each
Raffle-Type Tickets $ ?
Name Badges $15-20
Columbus Scenic Map $2 each

What else?

I like that idea

Goodie Bags?
Paper for directions & such


I think you can get the raffle type tickets at Office Depot

I've got tons of paper for maps and such

Looks good - make sure that we have the money for any awards as well in there. Sell the raffle tickets seperately - 5 or 10 each.

M

The SMOG guys did a 50/50 drawing. I like the idea 50% goes to charity 50% goes to a winner. What about opening up a 50/50 to anyone in the club? (not need be present to win) that way we could gather more $ for both the winner and the charity.

That will work - but do not forget about mailing expenses to those not present. Perhaps if you are not there it is $1.00 more to cover mailing.

M

My mom has offered to make lunch for us.
She makes a great pot of chili. I think it would be perfect that time of year.

The cost including crackers/bread, bowls, plates, napkins, etc.. would be well under $50.
Add some brownies or stuff from Costco or Sam's club and we're done under $75
Softdrinks, we could get a case of:
coke
diet coke
7 up
root beer

and some iced tea

Ok, it'll be closer to $100 for everything...but I'm guessing high, we may be able to actually do it all for $60-75

Should be good - keep any alcohol out though - gotta keep everyone on their toes for the fun run.

M

i agree, no alcohol dinner after.

it's too technical out there.

Well a BIG THANKS to your mom.

Gotta ask, is it hot as in spicy?? might need to make sure its on the low octane side for those that can't handle the spicy stuff.

no, it's not texas chili.
It's got flavor, but no burn.

UPDATE ON EXPENSES

Lunch $100
Raffle-Type Tickets $ ?
Name Badges $15-20
Columbus Scenic Map $2 each
Awards - $?
T-Shirts - $?
Goodie Bags - $? (the Columbus Visitor's Center said they can get us some plastic bags to use-I'll inquire about cost)


what else?

I was looking in my parts stash and most of what i have is either door handles, or interior parts. I do have two steering wheels that could be made in to some sort of trophy?

My point is maybe we should look into to actual awards?

you saw Mark's idea right?

Yes I did, wasn't sure if they would go on the award or if they are the award??

I see it as the whole award.

works for me.

Go MARK Go.......

Got the OK to get them run .....FREE.....!!!

Need to run a test template.


M

you are THE MAN!

Sweet! Mark this is great. Thank you for doing this! Next time we meet a or two is on me.

We really need to nail expenses so we can start getting registrations.

Shirts are gonna cost at least $750 for long sleeved ones.

Off the top of my head

$800 - Shirts (little fluff added)
$100 - Supplies for making Mrs. Lee's Chili
$25 - Lunch supplies (napkins, bowls, etc)
$90 - 45 Columbus Scenic Maps @ $2 each
$10 - Ticket Roll, Double Coupon, Red, Roll Of 2,000 @ Office Depot
$15 - Avery® Pin Style Name Badge Kits, Convention Size, 3" x 4", Box Of 100 @ Office Depot
$??? - Supplies to make signs
$??? - Goodie Bags
need to follow up with them on this.

Raffle Tickets pic, these are what you are talking about?

those are the tics.

Goodie Bags - plastic Columbus Visitor's Center - FREE is that ok? I mean, the cloth bags that SMOG did are nice, but I doubt I ever use it again. I'm gonna give it to my friend Sherry for books.

Plastic bags are fine with me, can't beat the cost

I can pick up the tickets & name tags if you want?

tickets are cool, but let me do the name tags.

I'll preprint as many as I can before we get there. Only those that show up on-site will have to have handwritten ones.

THe expense list list looks fine. How many shirts will be made?

Shirt QTY depends on participation estimates and vendor qty.

All vendors will receive an event shirt.


If the costs are too high we can go to short sleeve, but I prefer long.

I am in favor of the long sleeve too.

Garold,

What kind of signs? tell me more.

I don't know, signs follow to get to the event? Park here etc, just home made signs??

- Garold

I don't think we'll need them except for maybe near Doug's house.

I'll post clear and detailed directions to get to the Hotel.
From there they have to be able to figure out where to go!
Poker Run gets them to the Lunch and from there we leave as a group.

I bought the nametags today and a blue roll of raffle tix for the 50/50 drawing.

Garold, the red are for the door prize raffles, right?

Sure.

ok, I came up with another expense, don't know the amount though.

Lunch & Beverages for Friaday at Doug's.

Maybe we could do a big subway sandwhich or sandwich tray(s) from Kroger or Marsh? Along with some coke/diet/tea?


comments, suggestions, idears (as Paul Sr. would say)

How 'bout a whole buncha wings from BW3's?
Or maybe get a few Hooters girls to come on down and serve us...haha

Hmm...think one of those places would be interested in sponsoring?

Why don't you give them a call and see

Forward me your schpiel (sp?) and I'll do that.

Dan you got mail Good luck, you know if we had Hooter girls Brad Roberts will never leave

well, this is the deal so far for T-Shirts:
$918 for 100 + shipping (~$45).

the price is quoted for black. I'm having her check to see if Navy can be done for the same price. Also, the back is now just 1 color. The front is still 4 colors.

I went to subway for lunch today. While I was there I thought that the 6 foot sandwich could work for Friday at Doug's.

It's about $60 and will feed 15-20. I think that's sufficient, huh?

I would think so.

How many folks have stated that they will show up on friday and twist some wrenches?

So far 7.

Do we have enough $ for me to place an order for the shirts?

I think we can start collecting $ for shirt orders as well. Any objections, ideas, etc?

Yes go ahead.

I have collected $1090.24 to date. I will get the $100 check from my SCCA region at tomorrows meeting. This will give us a grand total of $1190.24. This covers all paying sponsors & attendees so far.

Forgot to say that if you want to have people just buying shirts send payment to my paypal account that is fine with me. Will $17 a shirt be enough to cover the cost, shipping, and profit for our charity?

Sean, do I need to send you some $$ for the shirt order? or for anything else yet?

no, not yet...thanks though.

I'm waiting on the Morphenspectra info and I'll call it good. I'm gonna add a paragon-products logo as well...maybe a moron throttle, too. (that's me )

Just let me know. Also wanted to let you all know I received the $100 from my SCCA region at last nights meeting. At first they didn't want to make the check out to me they wanted to make it out to the 914Club. After some explaining everything is cool. I am going to modify the Sponsor agreement we used for Motolegends and give then a copy for their records.

Speaking of Motolegends have you heard anything more from them? Their website STILL isn't up.

nope, jeff was gonna send a release to use their logo, but I haven't received it either.

oh well....thanks for the $ jeff!