QUOTE(greenie @ Dec 13 2007, 07:45 PM)
To expedite this weekends decisions....
This is the basic plan Rich is working on & my concerns with the event.
He is working with Don Kitch who provides approximately eighty events per year.
I've asked Rich to put some basic facts together on the possible track event.
We need to describe this event for the guys on the planning forum, then we need to make a decision.
The event will be held mid July.
My understanding and questions regarding this opportunity.
I posed these questions to Rich:
This event will be held on a Monday evening due to capacity at PIR & Don's schedule. We may have a twilight event with an undefined time allowance?
The cost is approx. $5000.00 flat rate Ex: ( 10 ) sign- up $500.00 ea, ( 20 ) sign-up $250.00 ea. etc.
*will* Someone will have to pay in advance ( probably 50%) (If so) who will do this?
What will a person spending these kind of $$$ be doing with their time at the track?
I think we should be able to tell them specifically or we may have some unhappy campers.
I'm looking for opinions on this, feel free to express yours..
Curt
Ok here goes this may be long so bear w/me.
Same as Curt my Profesional life pretty swallowed up all my time up to to the 14th. Budgets, proposals, reports, personnel reviews, and just plain old BS.
To cap things off Just when I think Ive got it all done and I can relax and enjoy some vacation over the holiday...my personal life gets
JACKED and Im F'n reeling. Needless to say I wasnt focused on this crap and Its still pretty raw for me so Ill leave it at that and dish what Ive been able to gather so far.
As Curt relayed I had a couple contacts to work. One was the owner of my co. who has some pull with the fattys at SOVREN and Kitch who runs the school at PR.
My boss said any weight he could swing was mine.
He offered his Garage as venue for our banquet as well. Step one done.
I called and left Don a message and got a reply the day he returned from a vacation in Spain. We discussed my inquiry and the particulars that would be challenging. Suprisingly he wasnt as dismissive as he probably should have been
considering I was describing a vauge uncommitied event with a scketchy # of cars
of various conditions and experiance of drivers, who we would have to
pry money out of to put it all togther.
His suggestion was our best bet was either working with the Alfa Club or a Twilight event after one of his schools or trackdays.
The # of cars is key. If it was a handfull (1-7) he felt he could work us into one of his deals but the # I threw at him was more like 20-50. At that level he said we needed our own event, as evan the Alfa group may be hard pressed to accomadate us.
Our problems are:
Economics (#'s)
Driver experiance
Vehical safety (tech)
Track safety
$'s : A figure that was thrown out was about 5K. for that Kitch would put on a clinic
Provide us with MANDATORY instructors to familirize the participants with the track and to asses thier level of skill/safety. Afterwhich we'd prolly get some sessions of lead/follow, propably no open track lapping unless the ratio of instructors to drivers or those w/ comp lics was high. For that $ he evan said he put on some sort of post event BBQ and bench racing Q/A.
So at 50 cars your looking at $100 a head. Could we deliver 50 cars? Im skeptical.
But I have ideas on that Ill come back to.
Driver Experiance: This one is the Kicker. lets say we get 50 cars there Ill guess MAYBE 10-15 drivers will have a comp lic or track experiance. So we need someone to provide in-car instructors so those folks can get ON the track.
This is where working with Kitch is a better solution than perhaps the Alfa club.
Kitch is payiung his guys and can keep them there "working" instead of the all voluenteer Alfa group who may or may not be able or willing to split thier own seat time doing instructor duty.
Vehical Safety : so it goes w/o saying no pass tech, no get on the track. Here if we make it clear up front that if your car is "questionable" then dont register. Good tires, Wheel bearings, BRAKES, no oiling the track ect ect. Its gonna filter some. Helmets will be mandatory.
Track Safety : Okay I dont want to scare anyone off but we need to cover this as well. PR is a fun a track but it is a bit intimidating to the uninitiated. This is why the concern about un-schooled yahoos hot laping comes from. PR doesnt have the type of runoff that the crew from CA might be comfortable with. If you think your superman and over drive your car on this track you will get hurt and possibly get killed. I personnaly have experianced a good friend getting killed while in a (motorcycle) race there and seen my share of bad accidents.
Figuring this deal was a long shot to start with Ive been talking to a bunch of folks.
One of the groups I have run with in the past is the Audi club so I reached out to Pat Martin thier club pres. and described our effot and his comments were much the same as Dons. Thy arent high on the pecking oder for track days so have been piggy backing with Alfa in the past as well. Pat DID mention that if we could negotiate our own deal he could deliver perhaps 25 solid perticipant paying cars of which the majority could pull Instructor duty!!
Ive Passed emails with Larry who was trying to connect with his contacts in the Alfa club.
Ive also been talking to Eddie who has been working his contacts at Bremerton Sports car club and the alfa group. Eddie sounds like he got a deal that should be seriously considered at Bremerton raceway since alot of the hassle (& cost) is lessened but the negitives are the location and the track itself which is great for auto-x but not as great for lapping. Ill let him describe that one.
Anyway I think the target for registration fees should be at 125-150. with and track fee of $100 (if PR) is do-able.
Im now waiting on Kitch to get back to me with his schedual.
Curt mention a mid July time frame which would be ideal but I believe would be more difficult to secure a date.
More likely would be late june early July, either pre or just post 7/4 which has the added draw for those choosing to make a vacationout of it the SOVREN historics at PR a BIG car guy event.
How to pay if we nail the details? good question I dont think we have a benifiactor with deep pockets to front the $$'s for us so the suggestion is we detail the event and collect in advance the money with a participant threshold and drop dead date.
As for the sponser thing Gerber is a likley candidate as he has already offered to lend himself to a tech session or something at the garage event if we choose.
Ok Im getting bleary so Im wrapping this up for now.