AWARDS - Let's get these lined up, so we can get started on plaques.

I suggest 4 or 5 awards this year. Feel free to add, subtract or rename as necessary:

1. Best non NARP - Award for Best NARP that is not a 914
2. Golden WheelBarrow - Award for best Diamond in the Rough
3. Transsexual Award - Award for Best 914 conversion
4. Best In Show
5. Viagra Award (We'll have to come up with a creative reason to give this to one of the old guys)
6. Salesman of the Year (Ferg deserves his own award)

Looks like you guys been bussy!

Brant, I got your PM's
As promissed, I will set up the registration page / form

Can you guys please check last year's pages
http://www.914world.com/events/rrc2005/rrc2005.php

I need similar info to set up this year's pages
- schedule
- hotel info
- registration info (what's included and what's not)
- sponsors
- anything else you'd like to add
- registration deadline

I don't have time/energy to dig through 6 pages of posts in this (and other) threads with the risk of still gathering the wrong info, so...
Please e-mail or PM me the info I need and I will set up them pages

Hey guys,
I just talked this over with the admin team
we'll be sending you some of the new 914club grillbadges to give away as raffle prizes (or what ever)

they should be ready in time

sweet, thanks

is there a 914club banner in existance?

yes there is...
contact Brad, he should be able to ship it to you

pm sent. thanks
i'd like to get it to the host hotel ahead of time, so they can display it at check in.

I hope I don't piss anyone off, but can I suggest we change the t-shirt from last year?
Same logo, it;s very cool, but perhaps a plain white t-shirt wih the logo on the front and the back (Same as last year), with maybe the 914world.com and teener logo on the left sleeve? I'm just not a big fan of baseball t-shirts... If the general vote iis for the same style I will sht the hell up......

remind Brad to send it to you
he tends to forget schtuff like that
they're using the banner at the German AutoFest in Ventura 8/9/10 sept
but it's available after that, so send him another PM by then

thanks yaroon. we've already pm'd back and forth.

brian, shut the hell up

Love, can you feel it? I'm feelin it....

Greg sounded like he wasn't in the best of moods...we'll chalk it up to that.

I agree with you Brian. I liked the shirt design, but 3/4 sleeves just tend to bug me. Maybe cause I don't wear them that much, but I always want to push them up or pull them down...

Anyway, a plain t-shirt may also be more cost-effective. I do think we should have shirts made up though.

Ben,

I think he's just being usual sarcastic self... if I got anything but shit from him, I would worry..
The shirt thing was just an idea. As I said Idont want to step on anyone's toe's...
I like short sleeve shirts, it's just me....

FYI: Spunone in California has kindly donated a set of gauge trim rings..
You might recall I boughta set of these from him last month, as have a few of the other people from the club. Picture below...

Also got a confirmation fomr "Z" aka (*) (*) aka, No Bad Days Graphics has committed to donating as well...

Brant... what's up?

I read a few pages but didn't see anything obvious other than the fact that you guys have a lot of this nailed, both Brian and Ben should shut the hell up and Aaron should be banned.

I posted to the thread that myself, Waide's wife, Ron's wife Laura (my new son-in-law SLITS) and the birthday girl will be in attendance. Fair warning. Jack-coo-zee suite reserved.

Hey what's with the lip there funny man...... Geez a guy makes a little comment about a shirt and he get's sheet for it..

Jeroen,
thanks an absolute ton (or the metric equivalent in kilos)
so I'm going to PM this to you but given all of the info, I though I should post it here also in case some disagree with my thoughts or in case I make errors.

so Eric and all.... proof read this stuff dammit.. fix my mistakes.
ok here is an attempt looking through last years:

main page:
-the 2005 date is in the logo (I know your new logo is fixed), plus its in the title, the schedule and the heading
- the link to the thread is the 05 thread... (could the 06 be linked to the new thread)
- the event dates have moved a day to: 9/22,23,24
-the club store is no longer up


link to schedule:
-friday, registration at archway (same) hotel
-depart 14:00 scenic drive Needles Overlook
-18:00 Barbeque at Hotel provided with registration

-saturday, rise and shine car show 9:14am
-11:00 Island in the Sky District of Canyonlands National Park
-Lunch stop held during drive (included in entry fee)
-afternoon tour optional at Arches national park
-18:00 dinner at Red Cliffs Lodge Restaurant with awards and door prizes.(included in entry fee)

-sunday, breakfast at hotel and check out with many good bye's and more talking.

----------------------------
link to registration:
-registration ends august 25th
-registration fee is $75 and includes friday dinner, saturday lunch and dinner
-not included will be admission fee's to national park tour, and lodging.

-donations and extra registration will be given to: (charity... what charity guys? same one....? John whom did we end up going with instead of christmas box?)
-T shirts are not included but can be purchased seperately here: (link and responsibility)
-payment is available through check or paypal of cash only.. Sorry NO Credit cards can be accepted. (paypal address: brant914@hotmail.com)

-or if paying by check please make it payable to brant mcclung and then mail it to:
RR06
2125th avenue
longmont, CO 80501

-----------
Link to On line registration
-the same Jeroen if your willing (except banner says 2005)

-----------
Link to Hotel info:
-basically the same as last year. Archway Inn
http://www.aarchwayinn.com/
-rate will be 85$ if you mention you are with the 914 club.
-ask for help from Candy if any problems.
-hotel includes "continental" breakfast and 2 queen beds at this rate.

---------------
Link to sponsors:
-Brian, can you please provide the currentl list of sponsors to Jeroen, with contact info and links to their websites please?

---------------




Jeroen,
sorry my reply is archaic.
I hope this isn't too much work
I'm happy to provide missing into.

I'll get everyone assigned a job to fill in the missing details
brant

Ok...
time to get some shit done.
I have jobs for everyone (if there is going to be a mutany, then so be it)
PLEASE PROOF READ THE INFO IN THE ABOVE POST AND WE WILL MODIFY AS NECESSARY....

Ok..
#1 who is willing to purchase friday dinner? This will include coordinating with Russell so we can borrow a 2nd Bbque to cook on. (we could buy burgers and chicken in Moab at the grocery store?) This volunteer will need to think of everything including: food, sides, utensils, plates, bbque supplies, a keg or lots of cheap outlet store colorado beer, and dessert.

#2 who is willing to find us a charity to donate to, and arrange that contact so we can drop off money? We need a weblink if available so that we can show the guys where their money is going.

#3 who is willing to take over T-shirs. I have to agree that I prefer either full short, or full long sleeve (legal for DE) but hey... its none of my business, If I don't volunteer for it. I believe that we can use Jeroen's artwork, so its a mater of finding a place and getting them reasonably. As a back up, I have an embroider that can do simple stuff (not the nice logo)

#4 Maps, contacts, and routes.... who is willing? I don't think there is any chance we can re-create Ben's beautiful maps from last year... but hey the route is not really nailed down anyways. My thoughts are to go simple. Maybe a contact sheet with the hotel, emergency cell phone numbers, the restaurant contact info.
(if we want to get fancy, then a road map of the area, but this wouldn't have to be mandatory)

#5 sponsor list. Brian you come to mind since you know the details. Can we have a list of the sponsors? I can do registration packets if people want with the list inside. Also, guys we need to generate pictures and a list of what and whom each sponsor item goes to for thanking them afterwards. (thank you letters brian?)

#6 do people want a gift item inside of registration packets? If so, what is it? Last year we did donated decals from Seanery. do we want to buy something this year or are any of the sponsors willing to put forth this large of a number of items? (50?)

#7 awards. Greg, I agree with your thoughts. Joe did a kick butt job last year. but we could down size it. We need someone to take charge and decide on categories as well as items. If we use teener parts, then locate, designate, and engrave. PLUS WE NEED BALLOTS... DON'T FORGET BALLOTS.
(Greg, did you volunteer... bueller... bueller.. anyone?)

#8 Eric. your daughter's birthday.
how about a "party" at the bbque?
Eric, do you want to grab the supplies?
(perhaps we order a large 914 cake and a small B-day cake?)

#9 In case you didn't read above.
I increased the fee by 5$. I'm thinking that we need to use 10$ from the fee to pay for the park pass. I'll go ahead and coordinate that and work with russell on the amounts.

What else gang...
any other thoughts?

brant

brant,
#1 COSTCO (we'll shop in denver and pack ice chests)
did you miss the post about the hotel having 2 bbq's?

#2 I say we use the same charity as last year (john met with someone their, i am sure he could call them for us. john?)

#3 John's back in town, and offered to help in a pm he sent me. he just needs a couple of days to get caught up

#4 russell provided some nice maps last year..(that i think he designed for BLM)

#5 BRian

#6 Brian is working on license plates ( I Think)

#7 ok

#8 eric...........

i think we're set (for the most part)

Brant, thanks for gathering/posting the info I needed
I'll get cranking on it and will post results for you guys to proofread / test a.s.a.p.

Ok I have sent out all the letters for door prizes and or donations.
Brant I count 10 companies, letters have all been sent. I kissed extra ass in regards to Brian Minson at 9 Magazine, thought perhaps they might do a little write up on the event? Doubtful, but never hurts to ask....
In addition to the initial 10, I have added two more.
I am doing a search in greater detail, perhaps I can add a few more.

So far I have received one reply from from JWest and James has been gracious enough to agree to send something out.

Confirmed Donations
JWest
Mr. Shea Calipers
Sean Moron Throttle Will advise
CAMP914 Will advise
MORPHENSPECTRA / appearance & performance.Beenies T-shirts
US DIVERS (Fathers employer) Snorkel / diving Equipment. I know it's not car related, but he offered...
SERIES 9 MAGAZINE Goodie bags, copies of series 9 magazine.
SPUNONE Anodized Gauge Trim RIngs
Z / (*) (*) Graphics

I will keep everyone updated as I receive replies..

I have been updating the list in my inital post on thos thred, you must have missed it... Getting old sucks...
I have started following up with the sponsors I have not heard back from this week.
I intended to do a seperate thred thanking all the sponsors for there donations. I figuredIwoulddo that as we got closer to the event.
Do the sponsors get t-shirts for donations? Z asked it he could get one, I told him I would send him one,even if I pay for it out of my pocket...

We need to post the entry fee ASAP, the sooner people know how much the better.



license plates. I am working on those, I sent an e-mail to John Vegas Racer, not heard back.I seehe just got back from WCC, so I'm sure I will hear from him shortly. He arranged the ones for WCC. I have some other prices on additional options, I was hoping to discuss with you guy's this weekend. Hopefull Iwill have numbers listed by the end of the week.

I have a bigass cooler, I can spare some space for the food....


T-shirts... I don't mind taking them over, but I will have some questions regarding that. Who did them last year?
"Stay with same artwork !! the logo is very nice..... How much did we pay last year, how many, what size??????

IIRC, John Petersen (VegasRacer) did them last year...

Greg,
are you saying you will take over full responsibility for #1 then...
I think people need to speak up as to what they will take on.
brant

Brian,

I've seen the list updates.
what I was referring to was would you give all of that info to Jeroen in an email so he can utilize it on the web page for the event.

would you be responsible for updating him as the info changes

would you also print out something we can put into registration packets to identify all of the sponsors. (last year I printed a simple 8x11 sheet with little pictures of each of their logo's, names, address', and phone numbers

Last year we did not buy anyone t-shirts. and we did not give anyone free entry to the event. We decided that if one person got something, then they would all need to be treated equally. I felt bad about this and I know that both Eric and Z wanted a T-shirt. But it would have taken charity money away. and it seemed that the event ran on a shoe string budget with no "extra" funds anywhere. Since the T-shirts are not a part of the registration, but in fact cost extra it makes it even harder to justify.

last year we kept T-shirts seperate so they would have no effect upon the entry fee either way.

Regarding money in general. So our tours are going to cost the entry fee into the national parks. This means 10$ more from the entry fee is already spent. This basically leaves us nothing extra again. If we do anything inside of registration, it is going to have to be something cheap at 5$ or less I'm guessing. I may be worrying about money too much, but I certainly won't be in a situation where we come up short and have to cough up a hundred bucks extra of our own money to cover something. It looks like charity money is all that is left and if we spend it on non-subsidized gifts or liscense plates then we have no charity money.

I agree.. we need to post the entry fee.
I need to hear a final committment from those spending money.
-Greg, did you finalize the box lunch price?
-Greg, are you willing to take over the bbque planning and make sure it fits within a 15$ (max) budget per person?
-has anyone committed to doing door prizes. Can we guarantee that this will be kept to approximately a 75$ budget?
-ben, are we locked in at the $ for the dinner?

once the above questions are answered we can announce the fee.

thanks again sir!

I can committ to #2, #4, and #9, as well as registration and packets.
(I'd love a sponsor flyer to stuff in the packets though)

brant

Brant,
Sorry I missunderstood. Yes I will get that informatino over to Jeroen by tomorrow if not before for the nailed page. I will also let him know of any updates.

Regarding the T-shirts. I would be happy to take on that responsability, I just don't want to step on anyone's toes. As I understand it John took care of it last year, I don't know if he did the work, or had someone else do the actual screening. If he wouldlike to handle it again that's fine with me.
I will give you a call later with a few questions.

I also think I have a few scrap parts to donate towards the awards. I can start cleaning and painting them once I look at what I have, I will post here.

The dinner price is final. It can be added to the registration fee.

I just spoke with Craig from Camp 914. He is generously donating some name tag lanyards for our goody bags. He had 100 left overs. They will say WCC on the rope, but who cares. I'll PM Sean and see if he can make us some name tags.

Jeroen,
I think we need to pull the "national park admission" from the included items and move it to the Not included items on the web page info.

I'm feeling like we may not have enough $ to swing it, so rather than raise the fee that much we can just make this a responsibility of the participants


All,
speaking of money.. had a long talk with brian today about money and my fears that we are going to run out of it. Then followed that with a long talk with greg who calmed me down some... One of the ideas was whether we needed to raise the registration fee from 75 to 80?

I'll let people put their 2cents in and go with the group.

All,
Greg had info that John may be willing to cover the T-shirt stuff yet.

So, regarding items to be done or speerheaded.
I think awards are the big one that's left to concour.
I started a seperate thread in order to brain storm it.
any chance that ferg or eric might want that responsibility?

brant

It's only my opinion, but I think increasing the fee to $80.00 makes sense.

There are always things that are missed or forgotten, and I can't imagine that anyone is interested in forking out an additional $50.00 - $100.00 + to cover those items. By simply increasing the fee an extra $5, we can hopefully eliminate that problem...


On a side note,I was turned on to a place on line that does stickers. Based on the information on the web page, they look real affordable. I have sent them over a jpeg of the RRC Logo witha requested quote, if it is as cheap as it appears, I will pay for the stickers. 1 week turn.... Will advise.

Brian

I guess I'm confused by Brant's distress...

Where is all of the money going? I see $43 dollars so far (per person) for the bbq, RCL dinner on sat and $10 for the lunch (assuming it remains the same as last time).

So what are the other expenses that are causing Brant to go into a fetal position?

I believe we kicked Joe O. some $ for the awards last year and the only "freebie" in the reg. packets was the sticker. Shirts were your responsibility if you wanted one...

I guess I need to see a tally of all of these costs to be on the same page. Food seems to be about it unless I'm missing something. Which I must be.

I'm in agreement with Brant. My concern is not having enough to cover all the expenses, and then this group having to front the cash to cover the shortage.
Let's try something. Can we list everything and break it down by cost perperson?

Event Projected cost per person?

BBQ
Beer
Plates
knives forks
napkins
cups
Lunch Saturday
Dinner Sat
Sunday Breakfast
If we keep the parkentry fee included in the reg fee $10.00
Giveaway (
Sticker license plate, as an example if we choose to do so)

Charity donation is this a given or is it based on extra cash.
Trophy plates need to be engraved.

What am I missing? Can someone fillin the cost?
If we can keep the cost dwn to $75.00 I'm all for it, again I just don't want anyone getting upset in the end because they have to kick out an extra $20.000 to $50.00 each because we were short...

On a good note.
I found a place that can do the license plates, or plate frames.
I the plates aremade of plastic, cutting down the cost, well below the initial $10.50 that the guy's from WCC paid. It's a heavy gauge plastic according to the sales gal.
QUote below. The logo would cover the entire plate. I have here working on a quote for the license plate frame,will advise when I get that, should be soon.

Since some e-mail systems have trouble printing pictures, a copy of this e-mail has been attached in a printer friendly format.




Hi Brian!

We have a minimum order of 100 pieces for the license plates.


Thanks,

Ainna Fathi
ainna.fathi@branders.com
Branders.com
1850 Gateway Drive, #400
San Mateo, CA 94404
Fax: 650-350-7509

PPAI Gold award winner for 2006!
(Promotional Products Association International)





EZ Quote - Quote # 164272922 expires 08/18/06

Zoom Product name: License Frame Insert - .060 mil Polystyrene Insert
Product SKU: #61373

Work session title: Unsaved Project

Standard Lead Time: 12 days
(Pending credit, art, and proof approval; excludes shipping time.)



Color White
Decoration Method Silkscreen

Imprint Area Sample


Logo Specifications
Logo Size large
Imprint Area Width 11.5 in
Imprint Area Height 5.5 in
Approximate Logo Width 7.0 in
Approximate Logo Height 5.5 in
Logo Colors 1
Color Match Best Estimate





Additional Imprint 1, Silkscreen 1 colors : front



Description Quantity ordered Price each Amount

Base Price 100 $2.76 $276.00

Decoration Charge $40.00

Additional Imprint 1 $67.00

SUBTOTAL $383.00


TOTAL $383.00 DIvide by 100 = $3.83 each.. +freight and tax, = $4.75 total

Any thoughts?

Post a thread on the main board taking orders. Sell them at $7.50 - $10 (this will help subsidize the total cost of the order, b/c we won;t need more than 30 or 35)
Tell everyone that the order is dependent on a minimum of 25 orders
Make sure to state that RRC particpants do not need to order one

those are my thoughts......

Good idea Greg.
Done..

Ok another thing Stickers.

I called on having some made up. This can be in addition to or in place of the license plates.

4.25" x 5.5" white vinyl, with red and black graphics /letters. Min buy 200 pcs, $211.00 0 + 10.00 shipping. I can get smaller quantities, and smaller sizes, I'm going to screw around with the graphics to see what fits best, and then go from there. Any thoughts?

Well the reality is nobody runs small quantities on item's like these. Th cost to set-up for runs is qreater then the product itself. I agree on the plates,let's see what happens in the next week and decide based on interest from those not attending. In the mean time, I will look some more for smaller lot runs.

My F-UP......Cost for the 250 pcs on the stickers is $94.00 including shipping. FOr that I will flip the bill.

that's better. let's wait and see on "plate" interest, then maybe sell the stickers the the rest of the club at $2 a piece to help subsidize the cost of the event.

Ben,
after slepping on this whole thing, I'm kinda back the side of keeping the cost as low as possible (70 or 75$) and cutting out all of the extra's as needed to meet the price.

but Ben here were some of my concerns.
last year we thought we would have 3-400 extra for charity after paying bills and ended up only having 100something until we sold the extra raffle tickets.
Thus I learned that there are always hidden costs and unexpected things that (in last years experience) added up to 200-ish dollars.

that extra money went to things like: 5-6 extra lunches ($60)
tax for lunches, tax for dinners (100$ish), $70 for door prizes (and joe spent more than that), etc.

So I felt we needed a tiny cushion more to have some charity money left.
I get stressed that for example we think a bbque is easy at 15/head, but for example does that include the misc. parts (trash can to hold kegs, ice for kegs, forks, plates, napkins, refil for propane?, side dishes, soda, beer)

If we have 40 people at 15/head =600
by the time we buy kegs, ice, trash can that leaves 400 for food.
(it should be doable... but last year our experience was that everything cost a tiny bit extra than we had planned)

The numbers I've seen:
-15 bbque
-24 dinner
-11 box lunch
-4 awards
-5 charity
-12 to 15 for stickers and liscense plates
-10 national park entry
-----
$84/each and really doesn't have a slush fund in it for misc. items or extra

I seem to change directions more than my underwear...
but I feel like we may have to drop some of the misc items if we have to in order to keep the cost contained. Thats why I have already let go of the park fee's
brant

Brant,

Thank you VERY MUCH for clarifying this for me. I wasn't sure where the extra $$$ were coming from and I was confused.are

I had also forgotten about "tax and tip extra" for the meals.

Personally, I would drop the park entry fee from the registration. Just make everyone aware that they will need additional $$$ to get into the parks. We could make the reg fee $75 again and have a few bucks left. Maybe even make it $77 for a little extra cushion...

The Park fee may be waived anyway. On that weekend it's usually NP appreciation day. Check what day we went to Arches last year... it was free. Regardless, that should be an out of pocket expense.

#1 I agree with the COSTCO idea. There actually may be one in Moab, if not we have one here. I'm speed reading. Did Greg take this on? If not and you need a credit card... let me know. We'll have two cars this year (911 and the Wagon) so we could haul the load. Also, the "Keg(s)" will probably be taken care of if you (turtlegirl) know what I mean

#2 I'd agree that John could handle or I could give the balance to the Christian Children's Fund. Roughly 85% of the dollars donated there go directly to the child.

#3 John?

#4 John forwarded me a clean version of that map. Once the routes are nailed down I could draft. It's pretty simple to do.

#5 Yeah! Like the "Thank You" letter I got from WCC06!! Awesome...

#6 ?

#7 ?

#8 I'll grab the party goodies. It's not a surprise to the wife this year.

#9 As stated above... drop the park pass and either count on it being free or let everyone pay their own.

I need some feedback on this. Iam in no way a graphics guy, and this is just the first draft. Should I add links to each vendor, if so no need to add phone address.
I have only added those that said they would be willing to send door prizes, this should grow by a few more in the next couple of weeks.

I am waiting on two logo's for series 9, can't find there web page, and from Seanery to drop them in..
Should the age be set differently? a little feedback is appreciated ?

Above this will be a letter thanking everyone for there support, etc...

to do list:

#4 eric, if your willing to help out on #4 that would be great!
my computer skills aren't up to snuff.

#5 Brian, your draft is AWESOME. I really don't have much feedback. You have far surpassed what I did last year (literal scissor cutting and taping, then photocopying) I love it Brian. When finished will you email me a copy so I can print it up for packets. I still like the phone number idea, since people will have a paper copy and not a link in the packets...

Eric, I'm not smart enough to figure out your satire.
let me ask you this... Did I mail you a thank you letter last year from RRC?
(I should have... thought I got to everyone)

#6/7 I think we have going pretty well. (thanks ferg for volunteering)
we can all pitch in... you make the decisions and tell us what to do.

#8 Eric, I think there will be more kids this year (couple more anyways)

#9 I think we missed the free day at the park this year... (partly thanks to me.. sorry) but I'm real comfortable with letting those that want to do the drive pay for their own.


nice work guys!
we are getting close!
anyone know if John is recovered yet?
brant

Thanks Brant,

I'm sure someone with more experience with photohop coulddoa cleaner job, but I appreciate the kind words. I would like to clean it upsome, but not sure how, when I had to take many of the logo's from web pages.I can add contact names, phone numbers, etc on a cover page to go with it.

My concern is that I don't have everyone that I contacted on here, because they have not relied. Only those that have replied so far are on. I guess we can update this list in another couple of weeks, when I get the final commitments...

brian,
is 9 magazine actually donating something this year. If i recall, i think he stiffed us in the end last year.

When I talked to Brian he said he would have some goody bags for s. What will be in them I don't know.. Could be full of trash...

would you mind asking him what he's stuffing them with? i don't mean to be a jerk, but if it's nothing but pamphlets about 9 magazine, that's hardly a goody. last year he backed out, b/c we wouldn't waive his registration fee. I would think a legitimate sponsor would want to promote their product by spending some money on their target market. i don't think it's fair to the other sponsors, who are all very generous.

Sorry, i guess i'm just grumpy today.

OK. I'm back. Sorry to keep you waiting but I have a really good excuse.

Everything I have read sounds great. Good job guys.

I will be happy to do the shirts again.
I will try to get some ideas together in the next week or so.

I will have to check last years thread to find the charity contact info.

Last year we used playing cards as the tickets for the door prizes. I think it worked well. We also sold extras so we had more money to donate to the charity. Do we want to do this again?

What else?

last years charity
http://www.914world.com/bbs2/index.php?show...p;p=&#entry

It's a pretty tough one I know... it was WCC06 not RRC05. Just a tad disappointed with the follow up. I don't know if I was represented. I don't know who won. I don't know jack. I was literally the first guy to jump on the give the gifts bandwagon.

Might be a good rule when looking at it from a Vendor's standpoint to make sure some photos are taken with the happy winners and post them in an appreciation thread... maybe I missed it. Done bitching.

Buzz me when you get the routes down and I'll draft the maps.