I doubt John is back home yet, nor had time to log on.
(John you have first dibs.. 1st say about what you do or don't want to do)

I will add that if we need another resource there is a lady here local doing custom embroidery.

I doubt she could do a detailed image, but I could ask if people wanted a simple image. I imagine since were tryting to keep costs down that we will probably only be able to get 1: had, shirt, liscense plate

not trying to compete with john but I can research my source if John wants out of the T-shirt business


brant

Ok I have sent out all the letters for door prizes and or donations.
Brant I count 10 companies, letters have all been sent. I kissed extra ass in regards to Brian Minson at 9 Magazine, thought perhaps they might do a little write up on the event? Doubtful, but never hurts to ask....
In addition to the initial 10, I have added two more.
I am doing a search in greater detail, perhaps I can add a few more.

So far I have received one reply from from JWest and James has been gracious enough to agree to send something out.

Confirmed Donations
JWest
Eric Shea
Sean Moron Throttle
CAMP914
MORPHENSPECTRA / appearance & performance
US DIVERS (Fathers employer) Door prizes, it's not car related, but take it where you can get it..
SERIES 9 MAGAZINE
SPUNONE Gauge Trim RIngs Break fluid res brackets, stainless steel.
Z / (*) (*) Graphics
914 Club Admin :Club Enginge Grill badges.
Dr Evil.... CV Bolts, as I recall.

I will keep everyone updated as I receive replies..

Brian,

man thanks a ton for taking over..
your doing an excellent job too.

and additionally I got a note from mike (dr. evil)
add 1 or perhaps a couple of CV bolt kits to the list of prizes...

coooll....


brant

Brant,

Thanks, glad I'm glad that I can help. I
It's the least I can do, when so many have helped me ...

Uh oh! Munday's got the password.

I will get on the reservations for the Red Cliffs Lodge this week...

let's try and get prices back sooner than later, so that we can come up with a registration fee and have it announced.

scenic drives and other stuff can be planned later.

Go mow the lawn funny man...

Oh I forgot..
I talked with Craig, CAMP 914...

He told me the Lic plates for WCC are about $11.00 each.. Good price, what you guy's think? I will call and verify for the smaller run...

Just got off the phone with Craig CAMP914.. "Nice Guy"
Asking for some advice, what we might watch out for yada,yada,yada...

He told me in the next few weeks he would also be sending some things our way, goodies, door prize, etc.


Some questions I have, perhaps you guy's might already have thought about or taken care of..

Do we have an entry form done up?

Can we get a price figured outso we can get this announced and nailed? Then we can list a cut off date to register, so we can plan the amount of food etc...

Trophies, I don't know how you guys did this last year, but are these made by hand, (someone in the group) or bought? If done by hand, can we find some scrap 914 parts and we can make them up?

How are we going to handle lunch? everyone fend for themselves, or do we cost that in to the entry fee, and maybe have the hotel or local restraunt make some brown bags?

Sorry to go on a tangent, hope I didn't step on anyone's toes.....
I know you have jobs, and since I had the time, I just thought I would mention a few things....
Ok done now....

Brian,

your enthusiam is wonderful.
speaks well of your personality also.

I think Joe worked his butt off last year on awards.
don't know if he or anyone is willing to work that hard again.

agree that door prizes are a big hurdle yet.
and T-shirts or something also.

however we should be able to start registration soon without those 2 details in place. All we need to know is the total cost.

What is everyone thinking cost wise?
-Bbque ($15 a person with beer? or perhaps as little as 10$ each?)
-Saturday dinner will probably be $25-ish
-box lunch roughly $10each
-figure $5 from each entry towards awards or misc.
-and another $5 for charity

I'm guessing that roughly we need 70$ total again
maybe less? (maybe 65$?)

what else am I forgetting gang?
I must be leaving something out?
brant

Thanks Brant....
$75.00 sounds good......
But since I'm new, I might be expecting to much

Nice to see that a large number of people are showing interest in attending...

let's do something like $69

$69.99
Posting so much today I feel like Alpha


Thought I would post this here as well. Nice size group so far.....
I believe I count 46 people committed, an additional 5 are possible...

COMMITTED NUMBER
IN YOUR GROUP
BMUNDAY 4
TROJANMAN 4
TROJANDAD 1?
GINTER 4
FERG 3
BRANT 2
BMARTIN 2
BREW 2
SLITS 1
HOWARD 1
MW914 1
STRATPLAYER 2
JSTEELE22 1
AZ914 1
SHELBY914 1
VEGAS RACER 1
WAIDES 1
ERIC SHEA 3?
TOAST 1
WRX914 1
ONE914RACER 1
SERIES9 2
LUCKIEO 1
LVSTEVEH 2?
PLYMOUTH37 2
BRIAN 9 MAGAZINE 1

POSSIBLE
THINAIR914 1
MCMARK 1
GTEENER 1
TRAVIS NEFF 1
JD66921 1

Brian,

I'm not certain.. but I'm guessing that Jeff (Jsteel) will not make it.
he is having a tough spot right now and I'm guessing not a lot of extra $$ for fun trips. (hope I'm wrong though)

Oh ok I will remove him. I thought he said he was coming. No biggie.

I think he had a blast last year..
and I sure would like him to come (nice guy!)

but perhaps email him and ask him..
(I'm guessing he is a maybe, just because of the "very unfortunate situation" he is in right now.

also I like the list idea.
my dad will come so I will be #2

I think we need to email the other planners and get their input.. john, joe, eric

I'm feeling like we have a ton of momentum going today, because people had such a fun time at WWC. I thin we should nail down and open the registration before people's enthusiasm wears off. Seems like the 70$ fee is going to be about right. Has anyone thought of anything else we should account for? I doubt without the basically free labor we had last year that our awards will be anywhere near as nice... but we can probably still go cheap and get it done.

we can do kids for free again and they buy their own food. We can use some of the extra money to purchase their box lunches and water for free.

so I'm feeling that 70 is close for every meal eating adult.

ben any update on the river place and their price?

greg any update on the box lunch place and their price?

lets nail down the prices and open the registration

brant

Brant, updated quantity committed, we had two more people confirm they were going, we should now be over 40 with spouse and kids.. It would be great to get over 50...
I agree the sooner you get the registration formdone the better, once they fill it out then they guarantee they will be there. We would also have a correct count for food, drinks etc.

The sooner we get this annouce the cost and get this nailed the better.
Do you want to e-mail Eric, Joe & John for suggestion?

If we can get some scrap parts for awards, we can start working on those right away. I wouldn't mind screwing around with a few....

Remember next weekend is the BBQ at my house, so if everyone can make it, we can talk further in detail.....

Ok...Last year, I think we had 27 total attendees. This year we are already up to 40.

What do we what to guess is a final number for this year?

I was going to call the lodge today and reserve the space and hammer out the details there, but I am beginning to become concerned if they can fit a group of this size. We may need to use both the upper and lower patios to accommodate everyone.

Should I tell them 50 people, 60?

Let me know what you think boys and I will get this taken care of - it was the highlight of last years event IMO.

Ben, I was wondering the same thing.. I think we will easily me 50..... Just the number of replies in yesterday alone, we doubled last year. (very cool). Maybe we should plan for 60? We can always call them in 3-4 weeks, and scale it down right? If we wait and tell them we need to increase the number, that might be more difficult... Just my .02....

BEN,
i know they have anotehr group staying there at the same time we will be there, because the lodge had no vacancies for that weekend. So it might be a good idea to call and reserve something now. I would guess 50 is a good number by my count.

It appears as if they have 2 other groups STAYING at the lodge at the same time, but Sandy (guest relations person) thinks that we are ok, but she is double-checking to be sure...

What time do we want this shindig to get underway? 6:00 PM? 7?

Ben - Schedule the Dinner for Sunset

Friday Night:

The hotel is going to provide tables and chairs for 50 in their courtyard.

She said we are OK to "bootleg" a keg or two in, but that we are the ones "responsible" for doing so.

The courtyard is located below the pool area and has 2 BBQ's

Only 7 rooms have been reserved so far.

8:00? 8:30?

I guess sunset NOW is about 8:30, what will it be in September? I can't remember. I am still waiting for her to call me back...

What about the little kids? Isn't that kinda late for them to eat? Maybe 7:00? Can always grill for the kids, and then for the adults later...

I liked last year,the sun was setting while we ate - it was great...

When is Eric's daughter's B-Day? Is it the 23rd?

Might have to put a little something together again for her if it is...

A little Princess party!!

We're all set!

Dinner at the Red Cliffs Lodge September 23rd, (tentatively) 6 PM for between 50 and 60 people.

Dinner is 18.00 per person plus tax and tip. For those bringing their munchkins, munchkins under 10 eat for half price.

Same dinner set-up as last year.

That's about it, better make those hotel reservations...

Greg: Are we planning on doing the wraps again this year for lunch on Saturday? You did a bang-up job with those last year!

She said that last year we booked for 6, so I went ahead and said to schedule us for then. It is not a big deal if we want to eat later, just have to let them know a couple of days in advance.

I'll look into their 3 and under policy.

I will be sure to throw in an extra jacket...
Ben Martin

aka "The Guy That Gets Cold Easily"
Will I have a jacket in Moab? You bet I will!

Thanks Brian.

Hey just lookin out for ya Ben....
ANyone ever bought fromor head anything about a company by the name of GT Racing? THey are based here in the Springs. I just called and left a message, kissing ass for door prizes or donations.... Just curious if anyone had an in, or if I was wasting my time...

I think Joe O'Brien bought the CF lids for his car from a place in the Springs. For some reason I recall a "GT" in the name.

Same place.

GT racing is owned by Hank Godrenson.
he is a good guy.
he sponsors lots of PCA racing events.

he is a really good guy with a bunch of amazing cars (plus a very fast racer too)

brant

This I will leave to someone else.....
I left him a message, will see if he calls back... I will drop Brants name, will see if he h angs up on me....
I just thought of something, what if he wants one of those nifty back rubs Sheas been talkign about?

wow..
the event continues to grow.
nice job guys...


so last year we started out bigger and then shrunk to the 28# number
I'm guessing we will likely shrink a little again before its said and done.

still if we can get to 50 then we will still be at 40 with the drop outs.

good job guys!

regarding driving routes.
russel contacted me.
I gave him the password, but I don't think he made it into the planning thread.
I'll send it to him again with a link.
also, I'll cut/paste his note.
please email him direct if he doesn't make it into the planning thread right away.
(I don't think he is completely savey with the ins-outs of the bbs)
----------------------------

> Hi, my schedule looks good for participating in the event. Please contact me if you need any on-site help with reservations etc. My regular e-mail is moabdallas@yahoo.com.
>
> Some thoughts about the drives.
>
> Friday
>
> Needles Overlook -- about 120 miles round trip from Moab. South from Moab on U.S. 191 for 32 miles and then 25 miles NW on a paved BLM road. Not much in the way of turns, but a nice view at the end comparable to Dead Horse Point.
> Newspaper Rock / Needles District of Canyonlands National Park. South from Moab on U.S 191 for about 40 miles then west down Indian Creek Canyon to Newspaper Rock on Highway 211 and then into Canyonlands National Park (about 30 miles on 211. This route has native American Rock Art, a very pretty canyon with some turns, and a beautiful scenic drive within the National Park. This drive could be extended and turned into a partial loop by first going to Monticello and then taking a twistee drive up into the National Forest and then dropping down to the head of Indian Creek Canyon before going to the Needles.
>
> Saturday
> Island in the Sky District of Canyonlands National Park --We could skip Deadhorse Point and go to Grand View Point, the Green River Overlook, and the drive to Upheaval Dome. Some of us did part of this drive last year. The entry fee to Canyonlands lasts for 3 days so people could do both the Needles and the Island park drives and pay only once.
>
> Arches National Park -- This route could be done as an evening drive after going out to the Island and then we would be in good position to go out to Red Cliffs for Dinner on Saturday.
>
> It would help me to know how much time we will have Friday and Saturday for drives. I can do some pre-running down south to get some time estimates.
>
> Another idea. I have a new female friend who drives a Spitfire. She has participated in a lot of east coast rallys. Would anyone be interested in a rally type drive or is the group all about going together and stopping for photos of the cars in scenic places.
> moab914 aka Russ

Allright boys,

Red Cliffs Lodge just sent me a contract to hold the reservation (we did not have to do this last year). They want a $500 deposit (non-refundable) either a check or MO or a credit card.

I am sure as hell in no position to write a check for that amount, so anyone of you rich fellas wanna volunteer your scrilla?

ben,

before we cough up the 500 are we locked into a certain number of people
I'm just worried if we schedule for the 60, and only get 34 then what....

does the contract give us a deadline to get the exact number and some flexibility up until that deadline?

I'm ok with opening registration and using the $ from registration if we can have a month to lock in the dinner numbers.

brant

It doesn't lock us in at 60, it only holds the area. I guess it gives you a reason to show up...

I'm sure that if we only ended up with 34, the $500 would be applied to the final bill.

I will call her back and see how much time we have to get the contract back.

ben,
if you want, i can give them a call tomorrow. just email me their contact info.

greg...
one more thing.

regarding the price of 69 versus 70

I was going to go with 69

then I thought about how hard it would be to add up 69 x 34

and I realized that I like to do math in my head... and 70 is a nice round number to use.

so I'm leaning towards 70 and avoiding calculators....

"2000 zero zero, parties over its out of time...... tonight I'm going to party like its 19-9-9"


(yes I have been drinking)

brant

easier for me to do 7 x 34 and then add a 0

sorry I'm slow, but thats just how it is.

brant

$69.00 - $70.00
What about the registration???? The sooner it's posted the better.....
I think we shold have the thread nailed, so it's easy for people to find....

Be my guest. I feel awful today...

The lady's name is Sandy Bastian and their # is 866-812-2002. We are booked under Porsche 914 Club.

Let me know what you find out about the contract and when we have to get it back by.

$500 IS WAIVED.

Ben, sign the contract and make a note that $500 is waived by Sandy, then send it back.

Just make sure we get her a final head count 2 weeks prior to the dinner.

Oh tay!

Nice work Greg.. You da man....

Ok...

you guys have been busy

We have a mole.... Admins, can do anything....

The lanert (sp / term?) Didn't Seanery make them, with the 194 club on them? Maybe we can get them from him? We can cut and paste names over the RRC logo for the badges.... Just a thought...

Just got an e-mail from Brian @ 9 Magazine, he will be attending, at least as of now.. He will be bringing issues of 9 and door prizes....