The Host hotel is Laquinta in White City.
Thursday night meet & greet.

Friday Looks like Brittain is willing to head up the AutoX setup. Although there isn't alot of that. It is more the logistic side of making sure we know there rules & follow them. BBQ lunch provided

Saturday Show & shine to start the day. Then drive up to Crater Lake with a lunch somewhere in Route. Possibly have the show & shine that night (If not Saturday morning). Catered dinner & awards

Sunday Is pretty much our standard SEE YAH . There will be an optional drive to the coast. Everyone is welcome to head that way then break off. Or just head home as they want.

Okay well this is the first of many posts for next years WCR Ramble. I do plan to make this the best overal WCR to date

Is $500 to piggyback? Or is $500 to rent the track outright?

Rent it outright!

That's pretty good.

I'm busy today, and maybe tomorrow... but I'll put some thought into this. One thing is that I will do due diligence to ensure that we don't run into date conflicts, not just with other 914 events, but anything big that may cause a conflict.

Jamie, What do we need regarding insurance? Since my wife is a insurance agent she could help us get a price. She just needs to know the specifics.

We are talking about the track at the sports park in White City correct? Heres a link to one of the clubs that use the track.

Siskiyou Sports Car Club

Yes that is the track. As far as insurance I don't know yet. The SCCA guy can get the info for me. Not sure if it is through a standard company or if it is a specialized deal . I know he said it cost $175 for an event for insurance.

Damn that sounds like a good price if in fact that is the price.

Here's a video of the Kart club on the track.

Kart Club Video!

SICK!

I like the way you handled the date question. Too many opinions will bite you in the ass, but it's obvious you knew that already.

I like everything already. Sign me up!

I may go to Medford Saturday so If there is something you want, to get some info, pics or whatever on anything let me know.

My cell number is (fivefourone) two 8 one - 8 eight 2 two

If you happen to go by the track. We need to try to secure a date for next year. Problem is they don't do the schedule until the beginning of 2011. At least that is when the SCCA guy meets with go kart guys to schedule the year. To do something different we need to hit up the gokart guys as they lease the track.

Be cheapest to add onto the SCCA guys. That way we can just pay a portion with the rent & insurance. Plus they usually only run saturday/sunday. So we would be able to get the friday.

i will go by there to see if i can find someone for a good contact person. also did you put a feeler thread in the paddock? would that be a good idea as i was thinking alot of those guys probably dont go into the garage.

If it's only $500 + $175 to rent the track outright, let's just get it ourselves. We can even do it as a 'gift' from WCR2010.

The less complicated the coordination is, the better. If you have to try and coordinate with the SCCA guys, it's going to bite you in the ass because of the inevitable delays, miscommunications, etc.

Nice! Good to hear there was a fair amount left over afterwords. I like a perpetual WCR fund . I was thinking the same on the track. A big part about trying to do it with the SCCA guys was having the equipment needed to do an AutoX. All the cones & timing equipment.

No one was there when I drove up. Let me know what I can do next?

Ask in the Garage to see if one of out electrically inclined members would be willing/able to build a timer. I bet someone can make something great.

I think I will put one in the Paddock to see if one of our many AutoXer's may have access to the equipment. Who knows the track may even have a standard setup that is included?

Do you mind if I ask? It would be cool to have a 914World owned timer, even if it's kinda ghetto.

Hey everyone,
I have volunteered to sort out the HQ hotel.
Does anyone know how many rooms were booked for the deal in Tahoe?
Just so I have an idea.
I am thinking more along the lines of a resort type. Maybe has camping,cabins and rooms. With a big group area and fire pit hopefully. Might be tricky but I've got a few places in mind. How far away from the track would be acceptable? an hour?

We didn't even bother with trying to get a group rate. We just picked a place and said, "Go here". I can't look at the database to see how many people showed up, but it was something close to 50 people.

I wasn't thinking of a group rate so much as a place both big enough and small enough.
I'll figure on about 30 rooms...?
I'll also select a back up place close enough for those that wait till the last minute to book.
I have a friend who lives in Medford area and he is helping me sort it out.

Jamie, I had called the Kart guy to see what the Insurance needs were. You must have had email correspondance with him cause when he asked me what kind of vehicle and I said Porsche he said oh yeah! I should have asked you first before calling but the wife told me she may be able to help since she is a insurance agent. She wanted to know all the requirements but the Kart guy said we should really talk to the SCCA SSCC guy. Didn't call him because I didn't want to step on your toes any further. Kart guy was all jazzed up about the money we would / could create? Anyways, Let me know if you want me to go any further with anything.

That's perfect.

Hey all - Just checking in. Let me know what I can do to assist.

When's a good time to start soliciting auction/raffle/gift items?
Are we looking for a new t-shirt design or are we dove-tailing off prior years design?
Name tags were pretty cool in Tahoe - stick with those or go back to lanyards?

I know the AX will be a big draw but is there anything else we can do to entice a large turn-out?

Just rambling.....

Rob has offered to help make the nametags happen. I think they were $5-$7 of the registration cost.
Ken Schipper's wife has done the design for the last four years with slight tweaks to make them location appropriate.

I haven't talked to the cart guys. I am sure the SCCA guy mentioned us though. It's all about getting a date that will work. The Kart guys are the ones in charge of that I guess. They get together with the SCCA guys at the beginning of the year to plan it out. Obviously we don't want to wait until the first of next year to secure our date. So DREW if you can talk to the cart guys about securing a date that would be the biggest thing. It would be fine if we couldn't get a weekend but could get a friday. I would like a late june date but would be fine with late May. June will definately be nice. May would be a tossup but most likely nice then too.

Getting a date secured for the track is the big issue. If we can get a date set then we can figure everything else accordingly. We may even need to get it for the whole weekend if that's what it takes. Currently that is a $1000 for saturday/sunday & they throw in friday as part of it. While I don't want to have the whole weekend an autoX. It might work to use the track as our base of operations for the weekend? Do the BBQ & show & Shine there? I don't know if there is an hotel/camping right next to it? Just throwing out some options. Biggest thing is just securing a date for the track. One day is perfect

I will be in Medford tomorrow morning till the afternoon so I will try and contact the Kart guys to see about what we need to do to get a weekend in late June. I will also just scout around for a close by hotel / motel with ample parking and / or party room. I know John (Jakeodoule) your working on that but if there is anything you want me to look at or check out while I'm there.


John, also a thought is the "Box-R-Ranch" kind of halfway between Klamath Falls and Ashland just past Howards Prairie.

"Box-R-Ranch"


Give me a call on the cell phone if anyone needs too. It's on Post #9

Jamie sorry I didn't call you back, we did get cut off. I was in Medford to get a tooth pulled so I was feeling no pain. Anyways, When I came back was tired and the Vicadin kicked in and I was out. Did some emergency plumbing (The water well decided to not work) today with the father-in-law! It has been a eventful two days so far.

Okay, Jim Puehl (SSCC President) said November is the time the clubs get together and start going through the schedules. Now, he did say that it was a good possibilty that we could get a friday, Saturday and Sunday in June. But it depends on who's having what events. As you know they have several clubs that share the track. Besides the SSCC and the Karters there are a MR2 club, Fiat Club, Motorcycle Club and even the Medford police use it for training. I am going to send him a short "we would like" list of dates. So he can put our names in the hat. He was really cool with that and prefered we give him the dates in advance.

The rules and regulations that their club abides by are on their site and Jim said they are pretty much standard rules, except the rule that requires rolebars. The track doesn't require them but the club does. Now, we can use the club equipment which consists of the timing light, cones, flags, fire extinguishers and etc. Jim only asked for two things; that we give a donation to the club for the use of the fore mentioned materials and that there be a SSCC club member be at the event to help set-up / run the equipment.

As far as what the amount of the donation would be, Jim said there really was no set amount and that it would go for a vote to determine that. He did give a range amount as far as one of the small clubs gives them a 200 hundred donation and the larger clubs give a 1000 dollar donation.

If we decide on just a friday than I believe that would be the easier out of the two reservations. We would have to wait till the end of the year to find out for a Friday, Saturday and Sunday. Not impossible but a little more difficult! I will ask him if we do decide to go with a three day reservation what the track regulations are for "After" the event like overnite camping, Alchohol, fires and etc.

The track is in a Sports Park next to the Oval track, Drag Strip and butts up to a Gun / Rifle range.

John (JakeOdoule), there is a "La Quinta" Hotel literally 2 miles away just off highway 140.

La Quinta Inn on Google Maps


Let me know how to proceed gentlemen?

Drew.

*NOTE: Jim did say we have to wait till the end of this year to find out regardless of one or three day event.

*NOTE: Jim did say we have to wait till the end of this year to find out regardless of one or three day event.

This is the main reason I think we just go for a friday. I think our odds are pretty good of getting a friday if we let them know. Especially in the month of May. June was a much heavier month for events. No matter what we do we cannot guarantee a date at the track before the first of the year or November when they plan. I think a weekend is just to much track time & not needed. One day is perfect for us as we will have plenty to do on the other days.

My recomendation is we shoot for May 20th as our Friday for the AutoX. That would put our event Thursday the 19th -Sunday the 22nd of May. There will still be a chance we may not have the track for an AutoX. If that is the case we will just do an extra fun run to the coast. Giving Jim the SCCA president our friday wil amke their planning much more managable. I am pretty confident this will work out & we would get the track. This way Jim can plan to get the track that weekend. It will make things easier as their setup will allready be going out there. Not to mention our costs will go way down. We wil just piggyback on their event so insurance & track rental will be less. I also like having the track day on friday as it will get more people there earlier.

While May is no lock to have nice sunny weather. We are pretty much guaranteed managble weather for everyones travel. I know members are chomping at the bit for dates. I would like to post them this week if we can agree on them. Please everyone chime in with your thoughts

I agree on track day being on the 20th. A friday would be the best chance. After we decide on the dates, I will send Jim an email and follow up with a call.

I cast my vote for Thursday 19th - Sunday 22nd.

Okay everyone chime in. How about the 2011 WCR dates being May 19,20,21 & ending on the 22nd.

Thursday night is meet n greet!
Friday would be the AutoX. Possible another movie in the parking lot again.
Saturday would be the show & shine with judging starting a 9:14 .Then will be the drive up to Crater Lake. The big BBQ dinner (or whatever dinner we decide on) along with awards saturday night.
Sunday would just be up to each person. Typically we all just head out with maybe a little informal breakfast.

Really just want to see if the dates work. We will dial in the rest once we agree on the date. Please let me know asap. I've had quite a few emails wondering about the dates. Just want to get them secured so people have plenty of time to plan accordingly. Thanks- Jamie

I think the design for the last several was great! I guess we would just change it to "Crater Lake". Something along these lines?

Date does not matter to me.
The weather would be better in June.
You can forget about Crater Lake in early may.
Mike and I tried to drive north to south through the lake on the way back from WCR this year. The road was only open to the lodge and there was so much snow we could not even see the lake from the parking lot and had to hike over the snow bank to see the lake, We were there a total of 5 minutes.
Later in June would be better if Crater Lake is going to be a big part of the draw/trip
Click to view attachment

I have to concur with your thoughts John but we did have a late winter. Do we go safe or take a chance?

I would prefer June for sure! Just in talking with the SCCA guy originally the odds of us getting a track day stunk. June is a busy month for them. Either way we have to kind of rollt he dice & hope for the best. They will not guarantee us a day until they sit down to schedule.

The other option would be to add another day. Do it in June but start on Wednesday night. AutoX Thursday. Have a drive to crater lake friday. Have a drive to the coast (Optional) saturday. Either come back & stay in Medford that night. Or just let it be optional. They could take the drive & head home from there (probable for Cali guys). There would be alot of options there. The biggest benifit would be I can just about guarantee nobody uses the track on a thursday

So what do you think of a 4 day WCR?

That is correct on Thursday Jamie and a good idea. Maybe we can do a Thursday and Friday track days with Friday being people can choose to go to the track or go on the drive to the coast? Saturday being the Crater lake drive. We know that the AX guys will be at the track both days and maybe with it being a multiple day track event it could be a bigger draw!

Okay so how about this? Start Wednesday night June 22nd , AutoX thursday for sure. Friday being optional(depending if we can get it & everyone's response) The other being the coast drive, Saturday the show & shine, Then Crater Lake drive. Sunday everyone bolts or something like that.

If the dates work we can figure all the drive crap. So what do you think John?

I like the idea of a Thursday AX. It lets people who aren't interested skip out and save an extra day of vacation.

Sorry to disagree Drew, but I think splitting the group is disadvantageous. The people who want to do both have to chose, and it doubles the amount of planning/staffing you have to do.

Very true Mark. A thursday AutoX would work perfectly that way. We could get a pretty big overlap. People coming a day earlier to AutoX. While the people not interested in that coming that night. While the overall event is longer. Many people would still hit it just the 3 days. I'm digging this idea the more I think about it

Your right Mark and Jamie. I'll vote for a AX on Thursday only.

Not to sound negative, But how many people will be doing the auto cross?
2 days of Autox will make me consider not attending. I would agree with Mark about splitting the group. I'm just not interested in sitting around the pits for 2 days. Most of the guys who do autox do it all summer don't they? Isn't there autox's going on everywhere all summer?
When I looked into SCCA they required quite a bit of safety stuff and memberships. They way I understand it. If we run the autox with them, Newbie's will not just be able to show up and race. So how many guys are doing the autox. The idea of planning the entire WCR around an autox seems like we are catering to the few. I may be wrong, Is there like 20 dudes doing the autox?

My opinion is we do the Autox on our own, not with SCCA so anyone can try it without big membership fees and all that go with the big clubs. I personally will not spend a few hundred bucks to try autocrossing for one day.
Just my thoughts, not slighting the auto cross dudes.

I am thinking more along the lines of just the Thursday autoX. I think 2 days it to much also. We will have a bigger turn out with an autoX included. I really like doing it the thursday. Then the rest of the weekend is just our typical fun. We have our fun runs both days. Plus our usual parking lot evening fun. I also will point out having an AutoX is damn fun . I don't plan on the autoX being to serious a thing. It wil be catered more to the people that don't typically do it. With some time for those that do also.

So lets figure the Friday being the coast run, Saturday the run to Crater lake. I think the Show & Shine with voting for awards is best setup on saturday morning. I figured to expand our pool of awards. What did you think of those days in june John ?

Just to pipe in on dates - I know my kids will still be in school in May (unless the State of Oregon has shorted the school year up even more). And I understand the constraints for June but for all the "families" that might come - June would definately be better.

Just my two cents.

Other than that - whats the average weather like in Medford that weekend?

Morgan - The High temps are in the low 90's and the lows are in the mid 50's for the end of June.

With the possibility of doing the autoX on thursday. We would definately be looking into June. Starting Wednesday night June 22, 23, 24 & heading home the 25th. So lets just forget May!

AX in 90 plus weather is brutal ..one day is good ..piggy backing with another group is a good idea imo cause we wont need lites and cones flags and fire bottles or radios ....we need to ask them if we can waive the club fee`s for one day and help out with track rental and insurance ..I will help wherever i can Jamie......Timing gear is not cheap and to use WCR money would not be worth it just to use once a year ,save the money for tropheys or insurances for track days and stuff like that....this is all JMO Im good with whatever you all decide...I like June

Jamie, The date sounds good. I really don't care when it is.
I have nothing planned yet for next year so any date works.
June sounds better all round'
Kids are out, Crater Lake will be open, weathers better.
I say pick the Date Jamie and its all good. People should have plenty of time to plan.

It looks as though most people want a chain type hotel....
Not sure how the drinking in the parking lot is going to work on that. Any of you from Oregon know that the OLCC is pretty damn tough on public drinking. So the Hotels might not be keen on that at all. I would just about bet money some of them would be on you in 30 minutes if your openly drinking. The rules in Oregon are not the same as NV and CA.
I think a smaller hotel in the country a bit would careless. But just off the freeway at a big chain type hotel with super lit parking lot, I'm not sure how that will work. I think if everyone is covert with the booze then maybe. but what fun is that?
What kind of lodging happened last time you were in OR and WA?

When it was in Issaquah the hotel was good with us doing whatever in the parking lot. It was a pretty secluded area that we had. Kind of tucked in a corner behind the hotel with trees around. We had no problems there. As far as the hotel I think we just want something that is flexible.

For the drives let's figure out what will work for a route. We definately want to do the crater lake drive & I think Saturday after the show & shine. I don't think we should overdue the drive though. 3-4 hours sound okay? I'm not sure how far it is to Crater lake from Medford. The other drive I thought to the coast would be cool. A nice long stop for lunch somewhere there. I haven't done either route in years so I don't know a good one. I know John you have done alot of driving damn near everywhere. Do you have something in mind that would work?

On the AutoX I would like to get 3 of our AutoX finatics to get together. Plan how that day will work. Knowing we want it to be more of a fun run type setup. Their rules are pretty lax & as long as we aren't stupid we have alot of leway. I know we can have passengers & it isn't required they are an instructor. They do have to have a helmet of course.

Okay for dates I am calling it & plan to post on the main forum in the next day or so with the official WCR 2011 decleration . The dates are
Wednesday June 22nd (just meet n greet at hotel),
Thursday the autoX (dinner to be figured out later),
Friday the drive to the coast with lunch at some cool place. Drive in movie in the parking lot if we can swing it. Also be nice to have some tech sessions this day.
Saturday show & shine with judging starting at 914. Then the drive to Crater Lake (picnic lunch or a restaurant somewhere on the way). BBQ dinner (catered hopefully) with the awards presented .

Sound good? Obviously there will be more planning going into each day. I just mainly want to give an overview & the dates. That way people can get it on their calenders.

The drive from Medford to Crater Lake is about 1 hour and 45 minutes one way.

That should be perfect then. How about food going up or back? Any good restaurants that could handle our group?

Crater Lake Lodge Dining Room
Crater Lake's premier fine dining establishment. Features Northwest cuisine made with choice Oregon-grown ingredients. Sample the best of what Oregon has to offer, from the freshest, locally-grown mushrooms and berries to Rogue Valley cheeses and wines.

The Dining Room is open for breakfast, lunch, and dinner with seating available for 75.


Annie Creek Restaurant & Gift Shop
The Annie Creek Restaurant, open from early-June through mid-September is located in Mazama Village, seven miles from the rim of Crater Lake. Seating is available for 100 guests. The restaurant features a melting pot of American cuisine with breakfast, lunch, dinner, and soup and salad buffets. Beer and wine is also available.


Rim Village Café and Gift Shop
The Rim Village Café features "Grab and Go" items including hot soups, sandwiches, salads and snacks. This 1,500-square-foot café has a seating capacity of 36 inside and 48 on an adjoining patio. The 2,200-square-foot retail area features a hiking theme with aisles resembling a hiking trail that weaves its way through the shop. The trail is made of various tiles including some that look like local rock.

A snow tunnel through the basement of the building to the parking lot makes an easy access for winter visitors. The building is located one block north of the Crater Lake Lodge.




Crater Lake Lodge


I'll look to see if there is something along the way or cheaper as I believe it's not cheap to eat at the lodge.